Military reference books and manuals (2009-2023, Volume 4)

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AGT

Authorised Gas Tester

AIP

Authorised Instrument Person

ALARP

As Low as Reasonably Practicable

BOC

Break of Containment

CBT

Computer Based Training

CCR

Central Control Room

CEP

Competent Electrical Person (AIP, AEP, SAEP & REP)

CMAS

Competence Management Assurance System

COSHH

Control of Substances Hazardous to Health

CoW

Control of Work

CRT

Control Room Technician

CSE

Confined Space Entry

Cold Work

Department Head

Facility Administrator

Fire Watcher

HWNF

Hot Work Naked Flame

HWSP

Hot Work Spark Potential

Isolating Authority

IAC

Isolating Authority Control

IAE

Isolating Authority Electrical

IAP

Isolating Authority Process

ICC

Isolation Control Certificate

IRA

Isolation Risk Assessment

ISSOW

Integrated Safe System of Work

LSA

Low Specific Activity

L2RA

Level 2 Risk Assessment

LTI

Long-Term Isolations

MOC

Management of Change

NORM

Naturally Occurring Radioactive Materials

OIM

Offshore Installation Manager

ORA

Operational Risk Assessment

Performing Authority

PTW

Permit to Work

Risk Assessment

REP

Responsible Electrical Person

Routine Implementation

Routine Template

SAEP

Senior Authorised Electrical Person

SARA

Stand Alone Risk Assessment

Site Controller

Site Manager

STT

Sanction to Test

Technical Authority

TBT

Toolbox Talk

WCC

Work Control Certificate ( permit)

3. GENERAL REQUIREMENTS

Control Tier:

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Revision Date: < 20 June 2010>>

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3.1. Legislation & Standards

This procedure complies with applicable national law. Applicable national law is national law as amended

by project specific agreements, e.g. the ACG Production Sharing Agreement

(PSA), and relevant

International Conventions, if any, in force in Azerbaijan or Georgia, as applicable.

In the absence of national legislation, or where national legislation is inconsistent with the requirements of

project specific agreements, BP Group Standards or applicable requirements from UK or US legislation will

be complied with.

Where requirements conflict, legal advice has been obtained and a defendable compliance position

adopted.

The standards and practices contained in this procedure are consistent with those internationally

recognized within the petroleum industry.

3.2. Safe System of Work

An SSoW is a process that is entirely competent person dependant. It takes a request to perform an activity

and after challenging it through the system, formally gives approval to proceed under stated controls. The

System systematically identifies and controls any hazards that may be present in the task, in the

environment in which the task is to be performed and in any hazardous interactions with other activities in

the same area.

The Safe System of Work starts with Planning in order that all activities in an area, whether Work or

Operational Tasks are identified. These activities are communicated to the responsible persons for the area

so that a suitable Assessment of Risks may be carried out to identify any hazards and allocate appropriate

control measures. Should the activity require the application of company standards, these should be

consulted to ensure compliance. The activities must be co-ordinated to prevent any conflict between work

and operational tasks. Supervision must identify and control hazards, authorise work to proceed, and

ensure continuous compliance with conditions during work period.

The suitable and sufficient Assessment of Risk is an essential part of the Safe System of Work.

Assessment of risk can generally be achieved by the Permit to Work system. In instances where there may

be a higher risk potential in the task, or compliance with Company Standards cannot be achieved, Risk

Assessment level 2 can be triggered. Risk Assessment level 2 is a formalised team process for the

assessment and control of risk (See AZSPU-HSSE-DOC-00063-2).

The Permit to Work System is a formal computer based system used to control work. It communicates

requirements between site / installation management, plant supervision, operators and those who carry out

the work, and anyone involved in the safe system of work.

A proprietary software system called Sentinel PRO is utilised to manage the system and a paper based

back up is available.

http://bp1bakap054/sentinel_pro/

Essential features of the system are:

 Define the task

 Identify the hazards

 Create permits in advance

 Allocate the controls

 Co-ordinate the work

 Identify & control competency requirements

 Graphical view of worksite activity

 Authorise the work to proceed

Control Tier:

<<2>>

Revision Date: < 20 June 2010>>

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 Copy permits for repeat jobs

 Issue instruction to proceed for authorised period

 Re-issue shift by shift

 Confirm task completion

 Safe reinstatement of plant & equipment

 Cancel WCC

 Archive of completed WCC and other certificates.

While the Permit to Work System, Company Standards and Risk Assessment level 2 provide for Safe

Systems of Work, the role of the individuals within the system cannot be understated. Each must exercise

their competence and discharge their responsibility in support of the system.

3.3. BP AzSPU Requirements

It is a company requirement that all tasks are subjected to an assessment of risk to demonstrate that risks

have been reduced to as low a level as reasonably practicable (ALARP). This can be achieved by

complying with the BP‟s existing standards. Where compliance with BP standards cannot reasonably be

achieved, a formal level 2 Risk Assessment will be undertaken to identify any additional controls and

demonstrate that risks remain as low as reasonably practicable

3.4. Stopping Unsafe Work

To stop the continuation of potentially unsafe work at the earliest possible stage the Control of Work (CoW)

Policy and this Permit to Work procedure make it very clear that all personnel are obliged and have the

authority to “STOP” the work that they consider to be unsafe.

4. KEY RESPONSIBILITIES

The key roles and responsibilities within the PTW process are described below.

4.1. Operation VP (Offshore & Midstream)

Operations Vice-Presidents are accountable for ensuring that:

 PTW Process is applied at sites within their area of responsibility.

 Periodic internal reviews and / or audit of operations of PTW.

4.2. Delivery/Operations Manager

The Delivery/Operations Manager are responsible for:

 Ensuring that the PTW Process applied at their sites are authorised by them prior to

implementation.

 Periodic self-regulatory reviews.

4.3. Site Managers (SM) / Site Controllers (SC) / Offshore Installation Managers (OIM)

Site Managers Site Controllers and Offshore Installation Managers are responsible for:

 Overall operation of the PTW on their site and ensuring that the procedures described in this

document are consistently followed.

 Ensuring that the PTW process is subject to regular monitoring and auditing, acting upon the

results of these audits to maintain the integrity of the system and proposing any recommendations

for system improvement.

 Ensuring that the training and competency standards, as defined in this document, are followed and

to satisfy him / herself that the AA is competent

 Authorization of all categories of WCC‟s (Work Control Certificate‟s)

Control Tier:

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 Approval of all Level 2 Risk Assessments (Normal, ORA, IRA & SARA).

 Approval of audits.

 Signature for approval of Deviations from this procedure.

 Approval of all Routine Templates

4.4. Department Head (DH)

The Department Head (where applicable) roles and responsibilities are:

 Operation of the PTW process within their areas of responsibility.

 Countersignature of all categories of permit within their area of responsibility and ensuring that the

appropriate hazards and controls have been identified and mitigations are in place for the planned

task.

4.5. Area Authority (AA)

The AA is responsible for the day-to-day management of the PTW process within their area of

responsibility. The AA is normally the Shift/Operations Team Leader or equivalent, although any individual

can be dedicated to the role providing the individual is trained and competent. There may be more than one

AA at any particular site. The duties of the AA are:



To report to the SM/SC/OIM and have overall responsibility for the safe control of work activities in

accordance with these procedures and within their designated area. This includes the issue of all

Work Permits.



Liaising closely with the PA‟s when planning permits, to ensure that the appropriate hazards and

controls have been identified for that task.



Ensuring that the appropriate level of risk assessment has been carried out for the task (Level 1 or

2) and acting as the Task Risk Assessment Team Leader



Ensuring that all Prerequisite control measures have been put in place prior to a permit being

issued, confirming that the PA fully understands the scope of the task.



Providing the culture to “STOP the Job” if anyone feels unsafe



Approval of isolation design, control of isolation implementation and ensuring that the ICC is

attached or cross-referenced to the correct WCC prior to issuing. Also ensuring that the isolation is

properly removed after completion of all the works associated/referenced to the ICC and

cancellation of those permits.



To ensure that the worksite inspections are carried out before, during and after the performance of

each task (some of this task activity may be delegated to a competent nominated person).



To ensure that there is a walk through of every work site activity before and after completion of

work as a minimum, ensuring good housekeeping, isolations and tags removed as appropriate.



Ensuring that adequate handovers take place at shift change, crew change or other change

out/over of AA‟s, PA‟s and IA‟s



Validate lessons learned and audits.



To ensure that any cancelled permit to work documents are replaced with new ones, if required.



To ensure that a WCC is closed and archived once the task is finished and the WCC has been Job

Completed or Incompleted by the PA



Be familiar with all AzSPU Caspian SSOW documents.



Issue and Revalidation of Permits

4.6. Affected Area Authority (AAA)

This applies where there is more than one AA on a site, or work involving more than one platform. (e.g.;

Interconnector / pipeline tasks) Where activities carried out in one area impinge or impact on activities in

another area. (e.g.: Simultaneous Operations-SIMOPs), then the AA must inform the AAA. The AAA must:

 Be aware of all responsibilities of the AA as above.

 Countersign the Permit from the adjoining area / other affected sites to confirm that he/she is aware

of the activity-taking place and that the hazards can be effectively managed with specified controls.

Control Tier:

<<2>>

Revision Date: < 20 June 2010>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

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 Be aware about duration and types of all isolations affecting the work area and the area under

his/her responsibility.

 Communicate with personnel working within his/her area that may be affected by the adjacent

activities to ensure that they understand the potential impact on their activities.

4.7. Performing Authority (PA)

The PA is the responsible person for the activity being carried out under the Permit. The PA must be

competent to perform the task and be fully conversant with the equipment and tools being used. The PA

may be the person carrying out the task or may be supervising a group of people carrying out the job. The

PA can be responsible for more than one task at any one time providing he/she can safely manage the

tasks concurrently. The PA‟s main duties are to:

 Reports and interacts regularly with the AA and AAA on any Management of Change (MOC) issues

to ensure the risks from all hazards are mitigated by controls to ALARP.

 Create the Permit and identify the hazards and control measures (Level 1 Risk Assessment) for the

task being planned.

 Participate in any Level 2 Risk Assessment where required.

 Ensure that where other persons are involved in the task, they fully understand the scope of the

work and the hazards and controls for the job by holding a toolbox talk meeting. This includes

ensuring that all of those involved in the specific work activity sign off the worksite hard copy of the

Permit.

 Provide the culture to “STOP the Job” if anyone feels unsafe

 Ensure that only personnel authorised by the Permit participate in the work and no unauthorised

interference takes place.

 Ensure that all controls are applied prior to commencing task.

 Ensure that only work covered within the scope of the Permit takes place.

 Ensure that lessons learned from the job are captured.

 Ensure that where there are any deviations from the initial Permit conditions the work will be

stopped and reassessed.

 Ensure that the worksite is kept in a clean and safe condition both during and upon completion of

the job.

 Advance the permit Job Complete or Job Incomplete once the job has been finished and the

worksite made safe

 Ensure adequate handovers take place at shift and crew change periods with the oncoming PA and

AA.

Note: A PA and an AA cannot be the same person on a permit. (e.g.: each task has to have separate PA‟s

and AA‟s)

4.8. Control Room Technician (CRT)

The role of the Control Room Technician (CRT) varies considerably between sites and another person,

typically an AA or AAA, may carry out some of these duties. Inhibition and reinstatement of sections of the

fire and gas detection or protection systems in support of work control activities in accordance with

requests made by the AA. The duties of the CRT within the

PTW system are, but not limited to:

 Ensuring safety system status board is up to date.

 Ensuring inhibit / override register is kept up to date and audited.

 Ensuring all inhibits / overrides are handed over at the end of each shift.

4.9. Authorised Gas Tester (AGT)

Authorised Gas Testers are approved persons who have been trained and certified in gas testing, they are

authorised to test for the presence of flammable vapours, toxic gas and oxygen as required in support of

the Permit or Entry Certificate as requested by the AA.

Control Tier:

<<2>>

Revision Date: < 20 June 2010>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 2/1/2011

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Level 1 AGT’s are competent to carry out gas testing on all activities including Confined Space Entry

(CSE) activities. For confined space work the Level 1 AGT must retest the atmosphere at the start of each

shift, or when the work has been suspended.

Level 2 AGT’s are qualified to carry out gas tests in support of all activities excluding Confined Space

Entry & carry out continuous monitoring during ongoing work.

Level 3 AGT’s are individuals, usually the PA, who is approved by the Site Controller as having

undergone practical instruction by a Level 1 or 2 AGT on the use and interpretation of the results from both

portable and personal gas monitors. The AGT3 has no authority to record gas test results on PTW; their

responsibility is only for continuous monitoring.

4.10. Fire watcher (FW)

A firewatcher must be present to monitor the work area while fire and gas systems are inhibited for hot

work, e.g. welding and burning. The Firewatcher must be suitably trained in the equipment they have to

handle and are responsible for ensuring that:

 Suitable fire fighting equipment is available and ready for immediate use.

 Flammable materials are cleared away from the worksite.

 Drains remain covered and sealed.

 Sparks and welding spatter are contained (by the use of fire blankets, water sprays etc)

 They are familiar with the location of the nearest fire alarm activation means and when and how the

fire alarm will be raised where a fire or gas release occurs in the area.

 The alarm is raised should there be a fire or gas release in the area.

 In complex multi-deck layouts, more than one firewatcher may be required.

4.11. Isolating Authority (IA)

The Isolating Authority is responsible for isolating specific sections of plant or items of equipment to the

highest quality and for the security of isolation, which is reasonably practicable. The IA is also responsible

for demonstrating the integrity of the isolation to the AA and PA and for monitoring the integrity of isolations

whilst they are in force. The relevant IA shall also witness the insertion of spades to achieve positive

isolation when required. The IA will be responsible for ensuring compliance with energy isolation

requirements.

4.12. Responsible Electrical Person (REP)

The Responsible Electrical Person shall have a clear overview of the installation and of all the electrical

work being carried out. The REP will approve any switching programs, will countersign permits with

electrical content where the AA isn‟t electrically competent, ensuring that the isolation has been correctly

designed and the Isolating Authority has the appropriate authorisation level for the work. The REP will

countersign Permits & ICC‟s involving interconnector work between offshore platforms. The REP will be an

Electrical Authorised person having the highest level of authorisation required for the site being worked on.

At any time there can only be one REP for each installation.

4.13. Permit to Work Roles Alignment Table

The table below provides the cross-reference and alignment of PTW roles between current AzSPU PTW

procedure/ ISSOW software program and BP E&P OMS Manual (table 4.5.1.2):

Role in AzSPU PTW Procedure/

Equivalent Role in the E&P

Comments

ISSOW system

OMS Manual

Area Authority (AA)

Person in Charge (PIC)

PIC‟s role does not exist in

Control Tier:

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AzSPU PTW procedure. His

duties are carried out by AA

Area Authority (AA)

Issuing Authority (Delegation of

In AzSPU PTW procedure, AA is

Authority from AA)

responsible for issue and

revalidation of permits; IA‟s role

does not exist.

Performing Authority (PA)

Affected Area Authority (AAA)

Affected Issuing Authority (AIA)

In AzSPU PTW Procedure, AAA

is responsible for countersigning

the permit if his/her area of

responsibility is affected by

proposed work activity. AIA‟s role

does not exist.

Isolating Authority (IA)

Isolating Authority (ISO)

5. THE PERMIT TO WORK SYSTEM

5.1. Types of Work Control Certificates (Permits)

Permit to Work System tasks are divided into one of the six following categories:

 Hot Work Naked Flame (HWNF)

 Hot Work Spark Potential (HWSP)

 Cold Work (CW)

 Cold Work Breaking Containment (CWBC)

 Confined Space Entry (CSE)

 Routine Templates / Routine Implementations (RT/RI)

Details of WCC / Permit colours, re-validation, and maximum life and authorisation levels are shown below:

HOT WORK

HOT

COLD

CONFINED

Routine

NAKED

WORK

SPACE

Implementation

Template

FLAME

SPARK

(CW)

BREAKING

ENTRY

(RI)

(RT)

(HWNF)

POTENTIAL

CONTAINMENT

(CSE)

(HWSP)

(CWBC)

COLOUR

Colour

RED

YELLOW

BLUE

BLACK

GREEN

dependant on

dependant

type

on type

RE-VALIDATION

At shift change of Performing Authority or 12 hours

N/A

7 days

1 shift (max 12

12 month

continuation

continuation for

continuation

hours).

MAXIMUM LIFE

for up to 28

up to 28 days at

for up to 28

(ISSOW)

days at SC

SC discretion

days at SC

discretion

MAXIMUM LIFE

7 days or 14

1 shift (max 12

12 month

(paper based

shifts (day /

hours).

system)

night)

AUTHORISATION

Control Tier:

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SIGNATORY

LEVEL

5.1.1 Hot Work Naked Flame

Permit for Hot Work could involve any of the following activities:

 Naked flames (welding, flame cutting)

 Electrical welding

 Electrical induction pre-heating, stress relieving or use of high temperature thermal calibrators

(above 200°C), except in authorised workshops

 Use of portable grinders (air or electrically powered)

 Abrasive wheels

 Use of flare guns

 Use of fibre optic fusion splicing equipment in hazardous zones.

 Use of heat shrink blowers in hazardous zones.

Note: A HWNF WCC / Permit is not required for operations and/or maintenance activities involving

ignited gas flares or permanently mounted plant using an enclosed flame (boilers, inert gas

generators, etc).

5.1.2 Hot Work Spark Potential

Permit for Hot Work Spark Potential could involve any of the following activities:

 Dry grit/shot blasting.

 Use of heat shrink blowers in non hazardous zones.

 Use of fibre optic fusion splicing equipment in non hazardous zones.

 Needle gunning.

 Pneumatic chisels

 Use of non-appropriately rated EX equipment

 Opening live electrical junction boxes where the terminals are exposed to atmosphere

 Use of air or hydraulically powered tools, mechanically capable of generating a spark

 Use of electrically powered equipment capable of generating a spark

 Work involving explosives and perforation guns

 Use of cartridge operated fixing tools

 Use of various vehicles out with the use on normal roads

 Operation of protected portable diesel engines not tied into fire and gas systems.

Note: It is Company policy to avoid hot work in hazardous areas wherever practicable. It is the role

of engineers planning the work to minimise the need for hot work and provide cost effective

alternatives by careful consideration during the design and planning phase.

5.1.3 Cold Work Breaking of Containment

Permit for Cold Work (Breaking of Containment) could involve any of the following activities:

 Opening up of any process system where there is a risk from egress of toxic, flammable or

otherwise hazardous substances.

 Construction, maintenance, overhaul, repair work involving breaking containment on flammable or

otherwise hazardous process systems in operational areas.

 Spading and de-spading of systems which contain toxic, flammable or hazardous substances.

 Sampling of Hydrocarbon products by any means other than an approved sample point.

Control Tier:

<<2>>

Revision Date: < 20 June 2010>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 2/1/2011

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Note: Topping up, refilling equipment or process systems, handling or exposure to flammable

equipment does not require a CWBC WCC / Permit as long as all hazards and controls that

are identified on the COSHH / PTW are in place.

5.1.4 Cold Work

Permits for Cold Work could involve any of the following activities:

 Working on vessels/equipment contaminated with Low Specific Activity (LSA) scale/Naturally

Occurring Radioactive Materials (NORM)

 Working with radioactive sources

 Working with asbestos or mineral fibre products

 Civil and ground preparation works

 High pressure water jetting or wet grit blasting

 Ultra High Pressure (UHP) water cutting

 Painting/spray painting

 Removal of handrails, gratings, hatches and fixed ladders

 Scaffolding erection/dismantling

 Work affecting the availability of fire and gas detection systems

 Work affecting the availability of fire or explosion control or protection arrangements e.g. deluge,

fixed fire fighting, fire pumps, fire main etc.

There could be instances where specialist tools or equipment are required that are not specified in the

above lists. These instances should be risk assessed and the category of permit used should be decided

upon the findings of the risk assessment.

5.1.5 Confined Space Entry Permit

A Confined Space Entry permit shall be raised when it is necessary for personnel to enter confined spaces

as defined in Doc. No: AZSPU-HSSE-DOC-00013-2 Confined Space Entry. A confined space is a place

which is substantially, though not always entirely, enclosed and where serious injury can occur from

hazardous substances or conditions within the space or nearby.

This includes (but not limited to):

 Large pipelines

 Tanks, vessels, separators,

 Silos, ducts, sewers, pits, flues,

 Manholes

 Voids between modules and in legs on offshore Installations.

 It may also include any space in which dangerous levels of contaminants can accumulate and

ventilation is restricted, e.g. excavations deeper than 1.2m, the space above floating roofs on

floating roof tanks, open-topped tanks, closed or unventilated rooms, sumps and culverts, and any

other poorly ventilated areas.

The hazards that this document addresses arise through the confined nature of the place of work in

combination with one or more of the following:

 The possible presence of flammable and/ or toxic substances

 An oxygen-deficient atmosphere

 An oxygen-enriched atmosphere

 Ingress of solids or liquids

 The presence of excessive heat

The Confined Space Entry permit requires the following criteria to be followed:

Control Tier:

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 It can only be issued for an AGT level 1 to test the Confined Space

 A Level 2 Risk Assessment is mandatory

 It does “not” permit “any” form of work, only visual inspection and gas testing by the AGT

 Only one confined space to be allowed on each certificate.

The Confined space entry permit ensures the following activities:

 Declaring that (where applicable), the confined space is positively isolated under formal ICC so that

the AGT1 can enter, subject to any special conditions.

 Authorising entry by the AGT1

 Declaring the confined space safe for entry.

 Specifying whether or not Breathing Apparatus is required.

 Written & documented communication between the AGT1 and AA.

5.1.6 Routine Templates and Implementation

Certain activities do not normally need to be covered by a WCC / Permit within the SSOW process.

Competent people using approved and Implemented Routine Templates may carry out these tasks. Where

situations change then it is important that these procedures are reviewed and updated accordingly.

Routine Templates are approved by the Site Controller and reviewed annually.

To work on a Routine Template it must be requested as a Routine Implementation and once

approved, issued and made live is valid for 1 shift (12 hours).

These activities may include the following Operations carried out in accordance with Installation

procedures covering the following unless otherwise agreed:

 General photography work

 Scaffolding work

 Hydrocarbon sampling

 Pig launching

 Routine inspection activities

 Routine instrumentation maintenance activities

 Routine electrical maintenance activities

 BA cylinder re-filling operations

 Workshop activities

 General painting operations

 Lifeboat equipment checks

 Planned maintenance on communications/public address systems

 Fabrication shop activities

 Preparation and positioning of well operations equipment (wire-line, coiled tubing, chemical squeeze

etc)

 Filter change-outs

Dependant on risk levels Sites / Installations may slightly vary which activities are deemed suitable for

Routine Template status.

5.1.7 Work not requiring a Permit or Routine Template (Non-Permitted Work)

Certain activities do not normally need to be covered by a permit within the SSOW process. These activities

may include the following:

 Production plant operations as clearly described in formal operating / CMAS procedures.

 Routine offshore crane operations.

 Routine Drilling Operations

 Use of the following tools and equipment inside accommodation areas, workshops, control rooms

and other non-hazardous modules protected by fire and gas detection equipment:

o Battery operated cameras without flash

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o Processes involving naked flames or hazardous substances in approved laboratories

 Visual inspection of areas (except confined space and rope access).

 Operation of equipment for approved training purposes e.g. use of fire fighting or life saving

appliances during drills.

 The handling and use of non hazardous materials.

 All Work other than HWNF, carried out by competent technicians (i.e. machining, fitting, turning and

calibration work) in workshops in Non-Hazardous areas.

5.1.8 Types of supplementary certificates

Four supplementary certificates are provided for use where activities have to be performed before a Permit

to Work can be issued:

 Isolation Confirmation Certificate

 Clearance for Excavation Certificate

The next 2 are not embedded in the electronic system, copies are in Appendix 2 of this procedure

 Clearance to Move Heavy Equipment Certificate

 Plant Contamination Certificate

5.1.8.1 Isolation Confirmation Certificate

Where items of equipment require being isolated to allow the work to take place safely then an Isolation

Confirmation Certificate (ICC) must be raised to control the isolation except in the case where a personal

isolation is acceptable (see section 9.6).

The Isolation Confirmation Certificate applies to all types of isolation, covering process, control and

electrical. The ICC contains a listing of all isolation points and the AA must approve the design before it can

be applied.

Individual isolation points must be signed off by the Isolating Authority (IA) to confirm they have been put in

place. This is carried out by updating the points list in the electronic system. Individual actions are logged

against the IAs name / time and date. Note that only persons authorised in the correct isolation discipline

will have access to the relevant section e.g. and Electrical IA will not be able to sign against an isolation

which is Process and vice versa.

Only on confirmation by the AA that all isolations have been applied, this is done by the AA changing the

ICC status to In Place can the associated permits be issued. (Note it is not possible to get a WCC to the

live state if the linked ICC is not confirmed as In Place.

The ICC must remain in force until all permits associated with the ICC have been cancelled. Any Sanction

to Test (STT) requirements should be specified at the time of creation of the ICC where this is known,

although they can be identified at a later stage.

The Isolation Confirmation Certificate supports the Permit to Work by providing the means of:

 Recording the isolations which are required before the task detailed on the associated Permit to

Work can proceed

 Confirming isolations have been made so that the task can proceed (subject to authorisation of

other certificates e.g., Confined Space Entry)

 Authorisation and recording of de-isolations and isolations which may be required to test equipment

under a sanction to test

 Authorisation and recording of de-isolation on completion of the task detailed on the associated

Permit to Work.

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PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

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Note: All requested isolations require the completion of The Isolation Confirmation Certificate duly

completed by the IA and confirmed by the AA before the relevant WCC / Permit to Work can be

issued to the PA.

5.1.8.2 Plant Contamination Certificate

A Plant Contamination Certificate shall be used to cover the handling or transport of equipment, which is, or

has been, contaminated.

The certificate provides the means of:

 Declaring that a contaminated piece of equipment has been cleaned, specifying the method(s)

used.

 Defining the substances with which a piece of equipment is contaminated if it has not been cleaned.

 Specifying the precautions to be taken when handling a piece of contaminated equipment.

The certificate shall be securely attached to the equipment and a copy included with the manifest if the

equipment is to be transported from the installation / site.

Note: That this certificate is not available in the Sentinel Pro software.

5.2. Procedure for Completing a Permit to Work Certificate

The procedure for completing a WCC via Sentinel Pro is contained within Appendix 1 (Resource

Centre) in the section titled Creating a Work Control Certificate (WCC)

Instructions for the paper based system are in Appendix 2

5.3. Procedure for Completing an Isolation Confirmation Certificate

The procedure for completing an Isolation Confirmation Certificate via Sentinel Pro is contained

within Appendix 1 (Resource Centre) in the section titled Isolations, Creating an Isolation

Confirmation Certificate (ICC)

Instructions for the paper based system are in Appendix 2

5.4. Pre-Job Safety Toolbox Talks

It is vital that all persons involved in working on a particular activity are fully aware of the details of the TRA

and all of the hazards and controls associated with the job. Some of these people may have been directly

involved in the TRA but others may not have been.

This is particularly true of larger jobs where the PA, who is maybe the Supervisor, will have been directly

involved in the TRA but the rest of the work party probably may not been directly involved.

A pre-job safety Toolbox Talk is a vital part of the process, to ensure that the TRA and its associated

documents are reviewed, prior to the start of the job, and are fully understood by all persons involved in the

task.

Particular emphasis should be placed on those residual risks with a higher rating. It is also an opportunity

for those involved in the work to raise any further concerns about the job and to identify any hazards not

picked up in the TRA process.

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Note: If anyone at this stage identifies some additional hazards that have not been properly assessed or

thinks the control measures are inadequate, the job should not proceed until the TRA has been

re-evaluated and appropriate controls identified to ensure that the task risks are ALARP.

Electronic version of TBT process shall be carried out stage by stage as defined in appropriate sections of

ISSOW online system - Toolbox Talk Form.

ADDITIONAL HAZARDS IDENTIFIED

The AA must be informed of significant additional hazards identified at any time during progress of

the task.

The AA and PA may then identify suitable controls to allow the task to safely proceed. Any

additional significant hazards and controls can be handwritten on the WCC and countersigned by

the AA or the AA delegate.

If the number or severity of additional hazards identified at the worksite suggests that the original

WCC is no longer an adequate risk assessment, the work must stop and the AA must be informed.

A further toolbox talk must then be carried out with the work party, to ensure the additional

hazards and controls are understood and agreed by all.

WCCs modified in this manner are only valid until the end of the current shift. A new WCC shall be

prepared for subsequent shifts.

TBT RECORDS

The hard copy signed by the PA and members of the work party should be retained on the site for

a period of not less than one month.

5.5. Effective Control of Work

5.5.1 Cross referencing

Accurate cross-referencing between Permits and Supplementary Certificates is vital if a number of tasks

are to proceed simultaneously in safety.

5.5.2 Associated and affected permits

A number of tasks may proceed simultaneously in an area or on a system that spans a number of

areas. It is essential to establish that these tasks will not adversely affect one another and that they

can each be progressed safely at the same time.

Sentinel Pro software has a comprehensive system of cross referencing which is described in

Appendix 1 and the paper based system utilises Section 3 of the Permit to Work to Cross-

references Certificates. Any task that it is considered will be affected by the proximity or technique

of other tasks should be briefly described. This will give the AA the opportunity to consider adjacent

and associated tasks. At handover it will provide a reminder to the AA to discuss these tasks with

the PA. Additions to the list may be made by any of the Affected AA‟s.

5.5.3 Connected Permits and Overlapping ICCs

When an item of plant/system has been isolated, a number of tasks may then proceed on the basis

of the ICC. A Confined space entry permit may also be raised after an ICC has been granted for a

confined space. It is essential that every Permit raised should be cross-referenced to the ICC.

Additionally, a number of ICC‟s may share common isolations.

In the paper based system these overlapping ICC‟s should be cross-referenced on each ICC.

However via the electronic system overlapping ICC must be cross referenced via a WCC.

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Before an ICC can be cancelled the AA signs a declaration that all connected Permits to Work and

Entry Permit have been CANCELLED and that all work is COMPLETE. This must be checked

thoroughly before the isolations under an ICC are removed.

5.5.4 Update of Cross-references

It is vital that all cross-references are kept up to date. When a new Permit to Work is being raised,

consideration should be given by the AA to determine any area where existing Permits may be

affected by the proposed Permit. Should it be considered that existing Permits will be affected they

must be immediately recalled and the PA‟s briefed as to the proposed task.

5.5.5 Permit Register

Sentinel Pro software is the default permit registry and satisfies all criteria required, however if the paper

based system is being applied, the following register is required.

A permit register will be maintained in the permit office. All Permits & supplementary certificates must be

registered before they are valid. The Registry will consist of assigning a unique number to the head of the

Permit/Certificate, and entering the details of the document in the register. The sections of the Registry

Number consist of location or site identification & Permit or Certificate number in series.

Each PTW & supplementary certificate will be entered separately in the register. Under the individual permit

entries the cross-references to the ICC under which the work is being performed will be made. When a

PTW & supplementary certificate, the PTWC must update the Permit Register accordingly. He then signs

the cancellation statement at the foot of each document. The information in the registers must be kept up to

date continuously and print out must be made available for AA‟s.

During shift changeover the oncoming responsible person must visit the PTW office to receive a full listing

of work permits in use.

5.5.6 Permit Display

The PA copy of Permits must be displayed at the work site. If there are no means of displaying the permit

at the worksite, it should be kept on the worksite and accessible to all members of the work party.

5.5.7 Site Plot Plans

Graphics of each site are in-built to the Sentinel Pro software and display WCCs which are available / Live

or otherwise as per user preference, however should the paper based system be used a set of Site Plot

Plans shall be available in the permit office or control room. These plans should illustrate the various types

of PTW activities ongoing and be colour coded to reflect the PTW forms colours. This must be kept up to

date constantly and be available for any personnel to view. The plot plans are to be used continuously by

the AA to assess adjacent activities and also as a basis of discussions with affected AA‟s and PA‟s.

5.5.8 PTW planning meeting

To ensure effective work control is achieved it is vital that a robust structured permit to work control &

planning meeting is held every day to discuss the following days activities. It shall consider time and

resources

(including subject matter experts) requirements for hazard identification, risk assessment,

preparation and planning.

All responsible persons will attend the meeting and bring with them their prepared new permits (whether

paper or electronic).

It is also very important that site rules instruct PA‟s to submit the new permits to the AA in sufficient time to

allow the AA to carry out the required level of discussion, planning and site checks to ensure that all the

hazards and controls are identified.

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During the permit to work planning & control meeting each new permit submitted should be reviewed to

ensure there are no known conflicting activities. Any concerns with simultaneous

(SIMOPS) and/or

conflicting activities should be discussed at this meeting.

AA‟s who may be affected by the performance of the proposed work should be consulted. They may

provide additional precautions to be taken. The AAA‟s endorse the permit also to signify their approval for

the proposed task to proceed. The AA & Site Controller will check that all AAA‟s have been identified and

informed of the proposed work. If satisfied with the procedure and precautions the permit will be

countersigned by the Affected AA. Simultaneous operations should be properly coordinated and prioritised.

Site Controller will authorise the permit or revert to the AA for re-assessment.

5.5.9 Approval of personal isolations

Under certain circumstances, e.g., for short duration low risk tasks, the AA may authorise the PA to carry

out personal isolation / de isolations. The AA must clearly identify in the permit that personal isolation area

allowed. This must be discussed in the planning stage of the permit along with the PA. For full details on

personal isolations see AZSPU-HSSE-DOC-00048-2, Energy Isolation Electrical and AZSPU-HSSE-DOC-

00049-2, Energy Isolation Process.

The rules for approval of a personal isolation are as follows:

 The task and isolation are performed by the PA within one shift; the PA may receive assistance from

others but he shall be present at all times when work is in progress.

 Before approval, the AA must be satisfied with the competence of the PA to both carry out the

isolation and execute the work. Personal isolations shall only be carried out by those deemed to be

a competent Isolating Authority. Where isolation involves competency in more than one discipline

e.g. electrical, mechanical, instrument or process, personal isolation is only permissible if the PA

has all the appropriate isolating competencies.

 The same isolation standards apply to personal isolations other than the completion of the ICC.

 The isolation points shall be labeled with a personal isolation label and locked.

 If the worksite is left unattended, the plant shall be left safe, including capping or plugging of any

open ends.

 The intended points of isolation must be clearly stated on the Permit or supporting documentation.

 If isolation is in place beyond one shift an ICC must be raised.

An ICC MUST be raised whenever these conditions are broken.

Personal electrical isolation is not allowed on:

 High voltage (HV).

 Safety systems e.g. Fire and Gas or Emergency Shutdown (ESD) panels or sections thereof.

 Equipment fed from more than one source.

5.5.10 Control of Protective Systems Overrides

It is essential for safety and efficiency purposes that any task requiring inhibition is clearly communicated to

all those involved in the task, this includes those that will be required to perform the placement and removal

of inhibits. Sites may vary how inhibits, over-rides and alarm disables are controlled within the PTW

process. Control of Protective Systems Overrides Procedure (Document Number AZSPU-HSSE-DOC-

00015-2) clearly defines how inhibits should be recorded and assessed.

5.5.11 PTW Attachments and checklists

Attachment & checklists sheets can be utilised in the PTW system, when added to the existing controls on

the permit to work certificate the sheets will ensure that generic controls are not overlooked. They will

provide the PA & AA with additional information on the tasks and hazards that may be encountered.

They can be In order to control substantial hazards such as:

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 Breaking containment

 Rigging and lifting

 Hot work

 Pressure testing

 Confined space entry

 Working adjacent to live conductors

 Working at height

 Over side working

5.5.12 Site Alarms & Stopping Work

If work is interrupted in site / installation conditions, appropriate control measures must be re-assessed

before work is allowed to re-commence. Interruptions may include any break in work when conditions may

have significantly changed, alarms, emergency situations and shift changes.

After any break in activity, the conditions and control measures must be reassessed as compliant with the

current permit by a competent person before any work can restart.

Where conditions or control measures are seen to have changed, work must not restart until the situation

has been assessed by a competent person and conditions returned to those required by the permit. If this

cannot be achieved, a new permit may be required.

Note: There may be some site specific exceptions to this, e.g. the operation of a diesel power unit during

wire-line operations where the wire-line crew are in radio / phone contact with the CCR. In this case the

well is to be made safe as per procedures and communication maintained with CCR. These exceptions

should comply with section 1.3 Deviations & Local Rules.

5.5.13 Suggestion for Permit System Change

To enable the Permit to Work System to evolve, as a result of ongoing experience and changes to how

work is controlled, a method of feeding back comments is provided. The suggestion form (Appendix 15)

should be completed and then passed to the custodian of this document. Suggestion forms will be reviewed

on an ongoing basis. Yearly, a report based on the collated suggestions will be issued by HSE. These

suggestions will be formally put up for implementation at the next Permit System Review

5.6. TRAINING & AUTHORISATION

All personnel involved in the use of PTW system will be trained and authorised in accordance with CoW

Training Policy AZSPU-HSSE-DOC-00088-2.

5.7. MONITORING & AUDITING

5.7.1 Monitoring

It is essential that competent persons (AA or his delegate) visit and inspect the work site at defined

intervals to verify that the conditions detailed on the permit have not been compromised; that only the work

as described on the permit is carried out and the work is continuing in a safe manner. Area Authorities or

their delegates shall provide monitoring of the work, and maintain regular communication with those

performing the work. The frequency and type of monitoring required shall be defined as part of the risk

assessment process.

Before work re-commences after interruption, the site conditions and appropriate control measures shall be

reassessed. Interruptions include meal breaks, smoke breaks, alarms, emergency situations and shift

changes.

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At shift change, before work re-commences, hand-over arrangements between those involved in the work

shall include the status of continuing work, a re-appraisal of site conditions and the appropriate control

measures.

Area Authority or his delegate should be competent enough to recognise the change in the work scope,

stop the job and re-assess the situation.

The status of permits (including a register of associated inhibits/ overrides/isolations) shall be accurate, up

to date and available at a designated location. A person shall be assigned to monitor the status of all

permits and to verify that associated registers for isolations, overrides and inhibits are maintained in an up-

to-date condition.

5.7.2 Auditing

It is essential to establish a program of regular PTW (or COW) auditing. The audits should review and make

recommendations for improvements on the correct application of the CoW process, including all

documentation (permits, risk assessments etc.), controls, training and competency. Any discrepancies

noted should be communicated to the site and business management with a requirement that corrective

action plans are developed and actions are closed out in a timely manner.

Audit results shall be recorded, analysed and used to improve the management and quality of the CoW

process.

All assets shall:

 Undertake internal audits of the operation of the Permit to Work System at each site.

 Maintain an Audit Register.

 Have in place a system for tracking recommendations through to close-out.

 Develop an audit matrix to ensure that audits are a cross section of various ongoing activities, i.e.

hot work, cold work, spark potential & cancelled permits.

 Use of a Standard Audit Checklist is recommended, to allow comparison with external audit results.

 Utilising the in-built audit system within the Sentinel PRO software ensures that all the above criteria

are satisfied.

The recommended frequency of Audit is as follows:

 Supervisor/ Area Authority Minimum of 2 permits per Week

 Site Safety Adviser

Minimum of 1 permit per week

 Site Manager/ Controller

Minimum of 1 permit per month

SM‟s, SC‟s and OIM‟s shall carry out regular internal reviews of the findings of Permit to Work Audits to

ensure that any critical failings in the system, or its manner of implementation, have been identified and

appropriate actions have been taken.

6. KEY DOCUMENTS / TOOLS / REFERENCES

This PTW procedure shall, where appropriate, be used in conjunction with this suite of BP AzSPU SSOW

Procedures referenced below.

Document Number

Title of Procedure

AZSPU-HSSE-DOC-00011-2

Procedure for Deviations

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AZSPU-HSSE-DOC-00088-2

CoW Training Policy

AZSPU-HSSE-DOC-00012-2

Procedure for Authorisation

AZSPU-HSSE-DOC-00063-2

Procedure for Task Risk Assessment

AZSPU-HSSE-DOC-00048-2

Procedure for Energy Isolation-Electrical

AZSPU-HSSE-DOC-00049-2

Procedure for Energy Isolation-Process

AZSPU-HSSE-DOC-00013-2

Procedure for Confined Space Entry

AZSPU-HSSE-DOC-00054-2

Procedure for Incident Investigation and Reporting

AZSPU-HSSE-DOC-00015-2

Procedure for Control of Inhibits & Overrides.

AzSPU-HSSE-DOC-00050-2

Procedure for Excavations.

AZSPU-HSSE-DOC- 00002-2

Procedure for Control of Work

Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

09 Sept 2004

CHSSE Manager

PTW Technical

Initial issue as controlled document

Authority

18 June 2007

Gunther

Alan McNulty

Table of Contents changed as follows: Section 3 is

Newcombe

(PTW Technical

now Competency, Training and Awareness. Section 4

(CHSSE Director)

Authority)

is now Auditing and Monitoring. Section 5 The Permit

to Work Business Process has been replaced with the

title of The Permit to Work System. Section 6

Supplementary Certificates has been replaced with

the title of Procedure for Completing a Permit to Work

Certificate. Section 7 Registers has been replaced

with the title of Procedure for Completing an Isolation

Confirmation Certificate. Section 8 Site Plot Plans has

been replaced with the title of Procedure for

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Completing an Inhibit Confirmation Certificate.

Additional chapter included under the heading of

Effective Work Control. Appendices added to table of

contents.

General:

Throughout the procedure the document numbering

for referred procedures has been changed.

Section 1. Introduction:

1.1 is now Purpose. 1.2 is now Scope. 1.3 is now Safe

System of Working. 1.4 is now Company

Requirements. 1.5 is now Stopping Unsafe Work. 1.6

is now Deviations & Local Rules. 1.7 is now

Document Review. 1.8 is now SSOW Specific Cross

References. 1.9 is now BP Golden Rules of Safety.

1.10 is now Language Facilitation. 1.11 Procedure

Summary and is a new paragraph.

Section 2. Definitions

This is a new section

Section 3. Roles & Responsibilities:

3.3

SM/SC/OIM, 2 additional bullet points added. 3.5 Area

Authority, 2 additional bullet points added. 3.6

Affected Area Authority, additional bullet point added.

3.8 Control Room Operator, bullet points re-worded.

3.9 Authorized Gas Tester, additional Level 3 AGT

added.

Section 5. Auditing & Monitoring

Additional bullet point added. Also, change to

frequency of Audit, as follows: Supervisor/Area

Authority - minimum of 2 permits per week.

Section 6. The Permit to Work System:

6.2 Hot

Work Naked Flame, 2 bullet points added. 6.3 Hot

Work Spark Potential, 15 additional bullet points

added. 6.4 Cold Work Breaking Containment, 2 bullet

points added. Also, note added. 6.6 is now Confined

Space Entry (new section). 6.7 is now Formal

Procedures, 3 bullet points changed. 6.8 is now Work

not Requiring a Permit or Formal Procedure with 4

additional bullet points added. 6.12 Clearance for

Excavation Certificate, note added.

Section 7: Procedure for Completing a Permit to

Work Certificate

Contains additional information to the previous

revision C2 document.

Consists of Procedure for Completing a Permit to

Work Certificate.

Section 8: Procedure for Completing an Isolation

Confirmation Certificate

contains additional information to the previous revision

C2 document. Consists of Procedure for Completing

an Isolation Confirmation Certificate.

Section 9: Effective Control of Work

Contains additional information to the previous

revision C2 document.

Section 10: Appendices.

14 appendices included to the document as follows:

 Hot Work Naked Flame PTW Certificate

 Hot Work Spark Potential PTW Certificate

 Cold Work Breaking Containment PTW Certificate

 Cold Work PTW Certificate

 Confined Space Entry Certificate

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 Isolation Confirmation Certificate

 Plant Contamination Certificate

 Clearance for Excavation Certificate

 Clearance to Move Heavy Equipment Certificate

 Application to Perform Work Certificate

 PTW Audit Checklist

 ICC Audit Checklist

 PTW Flow Chart

 PTW Procedure Summary

 Feedback and Improvement Suggestions

07 Nov 2008

Alan McNulty,

Adalet Mamedov,

Next review/revision date is extended to 10.12.2008

Central H&S

Central Safety TL

due to rescheduling.

Manager

05 Dec 2008

Yuliy Zaytsev,

Adalet Mamedov,

Authority position/name and custodian position/name

Safety&Complian

Central Safety TL

have changed to reflect org changes in HSE&TD as

ce Systems

of December 1st 2008

Manager

12 January 2009

Yuliy Zaytsev,

Adalet Mamedov,

Next review/revision date is extended to 15.02.2009

Safety&Complian

Central Safety TL

due to rescheduling.

ce Systems

Manager

Yuliy Zaytsev,

Safety&Complian

ce Systems

16 March 2009

Manager

Adalet Mamedov,

Next review/revision date is extended to 30.04.2009

Central Safety TL

due to rescheduling.

Yuliy Zaytsev,

Safety&Complian

ce Systems

Manager

23 April 2009

Niyaz Mamedov,

Paragraph 3.5 Wording correction to the 6^th and 11^th

HSE Systems -

bullets

Control of Work

Advisor

Paragraph 3.13 Wording correction to the 1^st bullet

Paragraph

6.7 Wording correction to the second

section of the paragraph.

Section 7

Wording changes made to Sub-section „Completion of

Section 10 - Cancellation‟ regarding AA responsibility

with respect to ICC.

Sub-section „Completion of Section 11 - Registry of

work completion‟. Term or retaining of cancelled top

copy permits is reduced now from 12 to 6 months on

Control Tier:

<<2>>

Revision Date: < 20 June 2010>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

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AZSPU-HSSE-DOC-00060-2 Permit to Work

25 of 27

site.

Paragraph 8.1 The previous ambiguity around

Yuliy Zaytsev,

Positive Isolation is now cleared up. It‟s stated in short

Safety &

simple wording - application and removal of Positive

Compliance

Isolation shall be carried out against valve isolation

Manager

and cross-referenced to each other.

28 January 2010

Kamran Aliyev,

Considerable changes have been made to the whole

HSE Systems -

Procedure due to ISSOW requirements.

Control of Work

Advisor

Structurally, it consists now of the procedural content

itself where the previous philosophy left mainly

unchanged, and 2 linked appendices:

Appendix 1 - describing electronic tools system

Appendix 2 - describing paper based tools system

Main changes among those made to the procedure

are following:

New abbreviations relevant to ISSOW requirements

are added to Section 2, Definitions.

Two new bullets are added to Paragraph 4.5, AA

Responsibilities, and one additional - to Paragraph

4.7, PA Responsibilities.

The paragraph regarding Fire Watcher is taken out as

being not relevant to the Permit to Work Procedure.

New bullet (the last one) is added to Paragraph 5.1,

Types of WCC, and the table of the paragraph is also

accordingly modified.

New additional wording is put in Sub-paragraph

5.1.6, Routine Templates and Implementation.

Sub-paragraph 5.1.8, Types of Supplementary

Certificates, is duly extended.

Sub-paragraph 5.1.8.1, Isolation Confirmation

Certificate, is modified commensurately.

Appendix 2., Instructions for Paper Based System:

Supplementary pictures of permits to work were taken

out from overall instructions content

Paragraph 5.4, Pre-job Safety Toolbox talks info

updated in line with ISSOW electronic system

requirements

Sub-paragraph 5.5.3, with minor changes which

include Isolation cross reference differences in paper

based and electronic permit systems

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AZSPU-HSSE-DOC-00060-2 Permit to Work

26 of 27

Sub-paragraphs 5.5.5, 5.5.7 and 5.5.8, updated to

include permit software info. and added wording to

define roles and responsibilities for SC, AA and AAA

during PTW preparation stage

26 May 2010

Yuliy Zaytsev,

Kamran Aliyev,

Paragraph 4.5 Area Authority roles and

Safety &

Safety Systems/CoW

responsibilities have included issuing role for permits

Compliance

Specialist

as per requirements set up in ISSOW electronic

Manager

system

20 June 2010

Yuliy Zaytsev,

Kamran Aliyev,

Paragraph 4.13 Permit to Work Alignment Table

AzSPU Offshore

Safety Systems/CoW

Added table, which provides the cross-reference and

Health & Safety

Specialist

alignment of PTW roles between current AzSPU PTW

Manager

procedure/ ISSOW software program and BP E&P

OMS Manual

Sub-paragraph 5.5.8 PTW Planning Meeting

Added additional line

Paragraph 5.7 Monitoring and Auditing section has

been updated in line with OMS Manual requirements

Appendix 2 Instructions for the paper based

system additional lines added under Area Authority

roles and responsibilities

Appendices

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Procedure for Asbestos Risk Management

Page 1 of 23

Procedure for Asbestos Risk Management

AZSPU-HSSE-DOC-00016-2

This number supersedes UNIF-HSE-PRO-207-C1

Authority:

AzSPU Safety &

Custodian:

Safety Systems/CoW Lead

Compliance Systems

AzSPU Central Industrial Hygenist Advisor

Manager

Scope:

AzSPU

Document

Administrator:

HSE MS Document Coordinator

Issue Date:

30 September 2005

Issuing Dept:

Safety & Compliance Systems Team

Revision Date:

25 January 2011

Control Tier:

Next Review

16 March 2011

Date:

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Procedure for Asbestos Risk Management

Page 2 of 23

TABLE OF CONTENTS

PURPOSE / SCOPE

Purpose

Scope

DEFINITIONS

GENERAL REQUIREMENTS

Legislation & Standards

BP AzSPU Requirements

Stopping Unsafe Work

Deviations

ROLES AND RESPONSIBILITIES

Site Manager / Site Controller / Offshore Installation Manager

Area Authority

Performing Authority

HSE Adviser

Occupation Health / Industrial Hygiene

All Personnel

Consultants / Specialist Contractors

ASBESTOS HYGIENE STANDARDS AND AIR MONITORING

Occupational Exposure Limits

Clearance Standard

Air Monitoring

WHEN IS MONITORING REQUIRED?

MONITORING TECHNIQUES

SAMPLING PARAMETERS

FREQUENCY OF MONITORING

Respiratory Protective Equipment

Managing asbestos

Locating and Monitoring Existing Asbestos

Asbestos Register

Assessing the Condition of Asbestos

Identifying Asbestos and Asbestos Types

Working with asbestos

RISK ASSESSMENT AND PERMIT TO WORK

Asbestos Hazardous Area

Storage and Disposal of Asbestos Waste

Health Surveillance

Record Keeping

KEY DOCUMENTS REFERENCES

APPENDIX A - TYPICAL ASBESTOS FIBRE LEVELS

APPENDIX B - ASBESTOS REGISTER FORM

APPENDIX C - ASBESTOS RELATED DISEASES

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Procedure for Asbestos Risk Management

Page 3 of 23

Purpose / Scope

Purpose

This Safe System of Work provides the necessary information for ensuring that asbestos is dealt

with correctly and consistently across all sites

/ installations and that personnel and the

environment are adequately protected from asbestos related hazards.

The content of this Safe System of Work provides information on what to do when asbestos is

discovered and the subsequent safety requirements of the contractors and specialists called in

to deal with it.

The contents of this document are not intended to provide detailed procedures for working with

asbestos. Such procedures will be prepared and owned by the specialist contractors and

consultants employed for the task.

Note: It is BP policy in Azerbaijan and Georgia that all work with asbestos, including air

monitoring, asbestos identification, asbestos removal and asbestos disposal, shall only be

undertaken by specialist contractors or consultants.

Scope

The contents of this procedure are applicable to all BP owned and managed sites / installations

in Azerbaijan and Georgia. Contractors working on BP owned or managed sites / installations

are also responsible for alignment with this procedure.

This document does not replace the procedures prepared and adopted by specialist contractors.

Neither does it supersede any national and local regulatory requirements.

This procedure contributes to compliance with Group Control of Work (CoW) standard that the

Hazards associated with BP activities are identified and that the Risks are assessed and

managed.

All guidelines contained shall be regarded as the minimum requirements for BP owned or

managed sites / installations in Azerbaijan and Georgia.

The scope covers defined activities of BP and Contractors at all BP AzSPU sites and

installations.

Definitions

Asbestos is a group of naturally occurring crystalline silicate minerals with characteristic long

thin fibres capable of being split longitudinally to create progressively thinner fibres. It is these

fibres that, in airborne form, can cause asbestos related diseases when inhaled.

Asbestos has an almost unique combination of physical and chemical properties. All types of

asbestos occur as long, thin and flexible fibres which are capable of splitting longitudinally to

form progressively thinner fibres. Its main properties of incombustibility, mechanical strength,

chemical resistance, thermal insulation, tensile strength and low cost lead to its widespread use.

The different types of asbestos exhibit these properties to different extents which largely

determine which type is/was used for each sort of application.

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Procedure for Asbestos Risk Management

Page 4 of 23

Also, refer to the document AzSPU-HSSE-DOC-00021-2 HSE Definitions for definitions

common to this Procedure. Definitions specific to the Procedure are included below.

Amosite

Commonly referred to as brown asbestos, similar to crocidolite but with slightly

curly fibres when viewed under a microscope.

Asbestos

Any material that has asbestos as a component. For example, some cement

Containing

products, floor tiles, insulation material and lagging, clutch and brake linings,

Material

etc.

Asbestos

An enclosed area set up to contain the spread of asbestos dust from an area

Hazardous

where asbestos related activity is being carried out.

Area

Asbestos

A record of all occurrences of asbestos that has been left in place on-site. The

Asbestos

Any disease attributable to the inhalation of asbestos dust. These diseases

might not occur until 20 - 30 years after inhalation.

Diseases

Chrysotile

Sometimes called white asbestos. Although this type of asbestos is considered

to be less hazardous than crocidolite and amosite, it still connected with

asbestos related diseases.

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Procedure for Asbestos Risk Management

Page 5 of 23

Clearance

The maximum level to which asbestos contamination of the atmosphere must

Standard

be reduced before an asbestos hazardous area may be returned to normal

use.

Competent

A person recognised as being suitably trained and experienced to carry out

Person

specific tasks in a safe and efficient manner.

Crocidolite

Commonly referred to as blue asbestos. Under a microscope its fibres are

short and straight.

Exposure

Maximum allowable personal exposure to all types of asbestos, presently set at

Limit

0.2 fibres/ml 8-hour time weighted average

Specialist

A contractor, or consultant, specialising in working with asbestos. The company

Contractor

must be satisfied that the contractor is suitably equipped, trained, experienced

and knowledgeable for the asbestos related activities (air-monitoring, asbestos

removal and disposal, etc) for which they are contracted

General Requirements

Legislation & Standards

This procedure complies with applicable national law. Applicable national law is national law as

amended by project specific agreements, e.g. the ACG Production Sharing Agreement (PSA),

and relevant International Conventions, if any, in force in Azerbaijan or Georgia, as applicable.

In the absence of national legislation, or where national legislation is inconsistent with the

requirements of project specific agreements, BP Group Standards or applicable requirements

from UK or US legislation will be complied with.

Where requirements conflict, legal advice has been obtained and a defendable compliance

position adopted.

The standards and practices contained in this procedure are consistent with those internationally

recognized within the petroleum industry.

- Operating Management System OMS Essentials 3.2.1, 3.4.2, 3.4.6 and 4.5.1

BP AzSPU Requirements

It is a company requirement that all tasks are subjected to an assessment of risk to demonstrate

that risks have been reduced to as low a level as reasonably practicable (ALARP). This can be

achieved by complying with the Company‟s existing standards. Where compliance with

Company standards cannot reasonably be achieved, a formal level 2 Risk Assessment will be

undertaken to identify any additional controls and demonstrate that risks remain as low as

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Procedure for Asbestos Risk Management

Page 6 of 23

reasonably practicable, whether by compliance with Company Standards or through level 2 Risk

Assessment.

Working with material that may contain asbestos is specialist work. According to BP Group

Recommended Practice for Asbestos (GRP 3.4-0002), while selecting contractors for work with

these materials, contractors should be assessed to check that they have the skills, equipment

and technical resources needed to do the work safely. It should not be assumed that, because a

contractor has a license to work with asbestos, they are capable of working safely with materials

that contain asbestos.

The Group Recommended Practice on Working with Contractors recommends how to select,

manage and inspect contractors. That Practice should be applied to using contractors for

asbestos work. Section 5.7 of this Group Recommended Practice on Asbestos explains that it is

important to carry out a clearance assessment at the end of the work, to say that people can

safely use the area again. The clearance assessment should not be done by the same

contractor that did the asbestos removal work.

Stopping Unsafe Work

To stop the continuation of potentially unsafe work at the earliest possible stage of the Control of

Work (CoW) Policy and this Asbestos Risk Management procedure make it very clear that all

personnel are obliged and have the authority to “STOP” the work that they consider to be

unsafe.

Deviations

This procedure is written in sufficient detail that it should be able to be applied consistently at all

sites / installations. There may still be the requirement for some local rules covering site /

installation specific logistical/administrative arrangements and local variations in responsibilities

to reflect differences in organisational arrangements. These local rules should not deviate from

the core processes within this document. Any form of deviation from this procedure, including

but not limited to local rules, shall be requested and authorised in accordance with SSOW,

Procedure for Deviations (Doc. No: AZSPU-HSSE-DOC-00011-2).

Roles and Responsibilities

Site Manager / Site Controller / Offshore Installation Manager

The Site Manager / Site Controller

/ Offshore Installation Manager are responsible and

accountable for the application of this procedure in his / her area of responsibility. He/she shall

ensure:

 That adequate numbers of Competent responsible persons are appointed to manage

and maintain the requirements of this procedure

 That only suitable and experienced contractors or specialists are employed for all

asbestos related activities

 That this procedure is strictly adhered to for all occasions when it is identified that

asbestos activities are to take place

 That formal records of all risk assessments are maintained in accordance with this

procedure

 That only suitably qualified and experienced personnel are appointed to the roles of

Control Tier:

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Procedure for Asbestos Risk Management

Page 7 of 23

Performing Authority, responsible engineer / person in charge of activities involving

asbestos

 Where necessary, establishing and maintaining an Asbestos Register for recording the

use and presence of all known asbestos-containing materials on site

 Establishing and maintaining records of:

o asbestos monitoring and survey results

o inspection and maintenance of respiratory protection equipment

o training records for all personnel working with or who may be expected to work with

or in the proximity of asbestos related work

 Ensuring that all personnel required to work with asbestos:

o are made aware of the hazards involved and the methods used to mitigate those

hazards

o are equipped with the necessary personal protective equipment.

Area Authority

The Area Authority shall be responsible for ensuring that the requirements of this procedure are

adhered to for all asbestos removal activities within his area of responsibility. He / she shall be

responsible for ensuring:

 That the activity involving asbestos has been risk assessed and planned

 That all persons involved in asbestos activities are instructed on the requirements of risk

assessment, permit to work conditions, and any risks or hazards associated with the

work activity

 That regular inspection is performed on all asbestos removal activities to confirm that

conditions are suitable and sufficient and, that all personnel are in compliance with this

procedure

 That the Performing Authority performs Risk Assessments, and conducts Toolbox Talks

associated with asbestos removal

 Maintaining an awareness of all known asbestos-containing materials, their use and

location

 Ensuring that only suitably trained and briefed personnel are engaged in activities

involving asbestos

Note: All personnel working with or near asbestos must be fully briefed on the

health hazards involved and the precautions necessary to minimise or

remove those hazards.

Performing Authority

The handling and removal of asbestos will usually be carried out by an independent contracting

company with the necessary specialist knowledge and experience. Companies contracted by

BP to work on asbestos related activities are responsible for carrying out their work on BP sites

and installations in accordance with the requirements of local legislation.

In addition, contracting companies and their personnel shall be required to provide evidence of

their relevant expertise and knowledge, and their ability to work safely with asbestos, whenever

required by BP.

Control Tier:

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Revision Date: 25 January 2011

Document Number: << AZSPU-HSSE-DOC-00016-2>>

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Procedure for Asbestos Risk Management

Page 8 of 23

The Performing Authority shall ensure;

 The compliance of all personnel under their supervision with this procedure when

involved in activities involving asbestos

 That a risk assessment has been performed and a toolbox talk conducted

 That all personnel are informed of, and understand, the risks associated with the task

they are performing, and any associated works that may affect their work activity

 That the activity is executed in accordance with this procedure

 That activities involving asbestos are halted if an unsafe situation occurs.

 That good housekeeping practices are implemented at all work areas

 That work activities have been reviewed and pertinent information exchanged with all

other affected parties.

HSE Adviser

The HSE Adviser is responsible for providing advice and assistance on asbestos related matters

and where necessary liaising with the Occupational Health Department and the contractor.

Occupation Health / Industrial Hygiene

The Central Health Industrial Hygienist is responsible for:

 Providing advice and assistance on health matters related to working with asbestos

 Facilitating formal health monitoring and screening of all personnel involved with

asbestos related activities

 Providing advice and assistance in the setting-up of Asbestos Hazardous Areas, and the

atmospheric monitoring of those areas.

All Personnel

All personnel are responsible for:

 Reporting any suspected asbestos or asbestos-containing material to their immediate

supervisor.

 The correct, conscientious and responsible use of all personal protective equipment with

which they are supplied, including respiratory equipment

 Halting and reporting to their supervisor any work they consider to be unsafe.

Consultants / Specialist Contractors

The handling and removal of asbestos will usually be carried out by an independent contracting

company with the necessary specialist knowledge and experience. Companies contracted by

BP to work on asbestos related activities are responsible for carrying out their work on BP sites

and installations in accordance with the requirements of local legislation.

Control Tier:

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Procedure for Asbestos Risk Management

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Asbestos Hygiene Standards and Air Monitoring

Occupational Exposure Limits

The occupational exposure limits included here shall be applied to all types of asbestos in all

locations where asbestos exposure is not otherwise subject to legislative control.

Exposure Limit = 0.2 fibres/ml, 8-hour time weighted average (TWA)

Action Level = 0.1 fibres/ml, 8-hour time weighted average (TWA)

Air samples taken to check compliance with OEL‟s should be collected by monitoring in the

breathing zone *.

Such limits do not represent fine dividing lines between

“safe” and

“dangerous” and

interpretation of monitoring results should, therefore, be made only by persons competent to do

so. Furthermore, because these limits cannot be guaranteed to avoid all risks to health,

exposure should be reduced at least to within them and as far below them as is reasonably

practicable. Where there is any likelihood that the Action Level may be exceeded, monitoring

and control measures/procedures will be required and the area should be designated an

Asbestos Hazard Area (AHA)

It should be noted that the interpretation of any atmospheric monitoring results should only be

undertaken by suitably qualified, trained, and experienced personnel. The use of specialist

contractors for this task is strongly recommended.

Clearance Standard

Where asbestos work has been carried out in an Asbestos Hazardous Area (see Paragraph 5

Asbestos Hazardous Areas) the area shall not be returned to unrestricted or normal use until the

ambient fibre concentration no longer exceeds the Clearance Standard:

Clearance Standard = 0.1 fibres/ml.

The Clearance Standard is based on measurements made using fixed position air sampling.

This level of 0.01 fibres/ml should be considered as only a transient indication of cleanliness,

following the completion of asbestos works.

Air Monitoring

When is Monitoring Required?

When asbestos is handled or disturbed to the extent that airborne dust is likely to be generated,

air monitoring will be necessary in order to determine compliance with Hygiene Standards, to

check the effectiveness of control measures or to confirm that appropriate personal protective

equipment has been selected.

Airborne fibre monitoring will always be necessary:

(a) during work involving the disturbance of asbestos (e.g. during maintenance)

(b) where damaged or friable asbestos is present

Records of air monitoring results should be retained (see Section 6).

Control Tier:

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Procedure for Asbestos Risk Management

Page 10 of 23

Monitoring Techniques

For determining occupational exposure to airborne asbestos fibres and compliance with OEL‟s,

only “personal sampling” provides valid results. For personal sampling, a potentially exposed

individual wears a lightweight sampling pump with the sampling head located in their breathing

zone. Although “fixed position” sampling may be useful to determine the effectiveness of

process control and workplace measures, it is not suitable for monitoring personal exposures.

Airborne fibre monitoring techniques involve drawing a measured volume of air through a

membrane filter at a constant flow rate. Subsequently, the filter is mounted on a glass slide so

that the fibres collected on it may be counted by using phase contrast optical microscopy. It is

important not to produce a density of particles on the filter which is too great to allow the

individual fibres to be counted. Except in the USA*, a “fibre” is defined as a particle having a

length to breadth ratio of greater than 3:1, a diameter of less than 3µ and a length greater than

5µ.

There are several variations of the measurement techniques used. However, unless required

otherwise by national regulations, the European Reference Method ^# should be used. This

method is used very widely because of its low cost and suitability for rapid mass screening of

samples. Alternatively, scanning or transmission electron microscopy may be used; these are

more sensitive techniques which enable asbestos fibres to be distinguished from other fibre

types. It should be noted, however, that due to their differing “sensitivities”, the results from

optical and electron microscopy are not directly comparable.

Sampling Parameters

Appropriate sampling periods and flow rates:

Occupationa

Flow rate (litres

Sampling time

Sample

l Exposure

per minute.)

(hours)

Volume (litres)

Limit (TWA)

8-hour

240

exposure

periods

(per

limit of

0.2

of 4

period)

fibres/ml

Action Level

1 period

480

8-hour of

0.1 fibres/ml

In areas where the atmosphere is so dust-laden that the particulate burden on the filter is too

dense for counting, the sample volume should be reduced.

Personal exposure data may be subject to wide variability due to changes in environmental, job

and personal factors. For each work activity, sufficient monitoring should be conducted to define

typical TWA exposures. Where groups of workers are doing the same type of work under similar

circumstances, sampling results from a representative proportion of the group may be applied to

all members of that group.

Monitoring Before, During and After Asbestos Removal Work

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Procedure for Asbestos Risk Management

Page 11 of 23

Before Asbestos Removal: Fixed position monitoring should be carried out inside and outside

the proposed asbestos work area before any asbestos work is carried out and continued outside

the area while asbestos work is in progress.

During Asbestos Removal: Personal and fixed position monitoring should be carried out within

the asbestos work area. Fixed position sampling should be carried out outside the work area.

On Completion of Asbestos Removal: After asbestos work has been completed, but before the

area is returned to normal use or unrestricted access, further tests should be conducted inside

the work area to determine compliance with the Clearance Standard using fixed position

sampling. Because the concentration of airborne asbestos fibre in such areas is likely to be low,

a larger sample volume of air should be taken (at least 480 litres over not less than 1 hour,

where practicable); however, where other dusts are present, too large a sample volume may

obscure the sample filter.

Frequency of Monitoring

In general, for continuous or repetitive processes, routine occupational exposure monitoring

should be carried out at least every 3 months, although the frequency may be reduced to once a

year, provided that:

(a) there has been no substantial change in workplace conditions, and

(b) two preceding surveys have shown that the Action Level was not exceeded.

Note: Sampling airborne asbestos fibres, analysis

(counting) of the filter samples and

interpretation of the results should be conducted only by those who have received appropriate

specialist training. Local management should satisfy themselves that any consultants whom

they employ to carry out these activities have the necessary facilities and professional expertise,

and follow appropriate quality control procedures, to ensure a satisfactory service.

Respiratory Protective Equipment

When selecting RPE for a particular activity, it should be remembered that it is the last line of

defence and it is vital, therefore, that it be effective. The effectiveness of RPE is dependent not

only on its APF but also on how well it fits the wearer and how comfortable it is to wear. Poorly-

fitting RPE is less likely to be worn correctly- if at all. Experience has shown that disposable

filtering respirators are often worn incorrectly; and, like half-mask respirators, should not be worn

during removal of asbestos coatings and insulating materials or during work involving crocidolite

or amosite.

The findings of the exposure risk assessment will enable a decision to be made as whether a

respirator or breathing apparatus may be used. Once this decision has been reached the

maximum protection required from the RPE can be ascertained. For details of RPE

specifications, Company Industrial Hygienist shall be involved.

Typical levels of asbestos fibre likely to be released with various activities are shown in the

Appendix A.

Control Tier:

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Procedure for Asbestos Risk Management

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Fit and Face-seal

To be effective, RPE must fit the wearer properly. If a good fit cannot be achieved with one

type, model or size of respirator, another (of equal or greater APF) should be selected. The

presence of facial hair (a beard or even a visible growth of stubble) seriously reduces the

effectiveness of the face-seal. For individuals with significant growths of facial hair, only positive

pressure powered respirators, fitted with a visor or blouse, are likely to provide sufficient

protection.

Test of Respirator Fit

When RPE is issued, the fit of the face-piece on the wearer should be checked qualitatively and,

where practicable, quantitatively. Specific requirements regarding this aspect are stipulated by

regulations in the USA and are strongly recommended for use everywhere. Furthermore, each

time they put RPE on, wearers should check the fit for themselves by:

(a) placing a hand over the exhalation valve whilst breathing out (i.e. positive pressure fit

check)

(b) placing a hand over the filter whilst breathing in (i.e. negative pressure fit check).

If, in either case, any leakage is suspected, the wearer should check strap adjustments, etc.

and, if any doubt remains, consult the supervisor immediately.

Eye Protection

Full face-piece and visor respirators provide protection against the irritant effects on the eyes of

asbestos dust but should be checked regarding the standards of protection against mechanical

impact.

Freedom of Movement

Some types of respirators, particularly those offering high APF‟s, may restrict the wearer‟s

freedom of movement. This aspect may need to be considered when planning actual working

procedures.

Heat Stress

In hot and humid environments, the cooling effect of “supplied air” respirators, together with the

lower breathing resistance they offer, make this type of RPE more acceptable to users.

Training

All employees required to use RPE should have undertaken appropriate, formal training and be

able to demonstrate competence in its use. Their training records should be retained. Regular

refresher courses should be provided to maintain the necessary standard of proficiency.

Training programmes should include:

(a) recognition of circumstances in which RPE is to used

(b) how to select RPE and the consequence of its improper use

Control Tier:

<<2>>

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Procedure for Asbestos Risk Management

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(d) the practical use of RPE and correct fitting procedures

(e) procedures for inspecting and changing filters

(f) common RPE defects and remedial action

(g) storage conditions for RPE

(h) site procedures for the issue, cleaning, maintenance and inspection of RPE

Individuals, who, for what ever reason, are unlikely to be able to assimilate such knowledge

should not be assigned to work in areas where RPE is likely to be required.

Care and Maintenance

RPE will remain effective only if it is maintained properly. The wearing and mishandling of

contaminated RPE can be a source of unwitting exposure to asbestos or other toxic dust. For

non-disposable respirators, the recommended procedures are:

(a) issue of RPE on a formal, personal, recorded basis

(b) cleaning RPE on completion of each work period. Initial cleaning should be

conducted within the decontamination facility followed by further, more-thorough

cleaning in an uncontaminated area set aside for that purpose

including head straps, harnesses, inlet and exhaust valves: any defects should be

rectified before allowing that RPE to be used again

(d) before power-assisted RPE is used (or re-used), batteries should be charged (in

accordance with manufacturers‟ instructions) and the adequacy of the airflow verified

Disposable respirators should be disposed of as “asbestos waste” on completion of each work

period or sooner if their effectiveness becomes doubtful.

Storage

When not in use, respirators should be stored, ready for use, in clean, sealed and clearly

labelled, polythene bags, in a suitable, secure and clearly identified location (e.g. room or

cupboard).

Air Supply

The importance of ensuring an adequate volume of high-quality air for “ air-supplied” RPE

cannot be over-emphasised. Insufficient attention to this aspect has, on many occasions,

threatened the life or caused the death of workers wearing such RPE. Air-supplied RPE should

be supplied with air from a compressor dedicated solely to that purpose. An “oil-free” air

compressor should be used in preference but, if other types have to be used, it is important that

they be fitted with either “high temperature” or “carbon monoxide” alarms, or both, and that the

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Procedure for Asbestos Risk Management

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air they supply be filtered to remove hydrocarbons, carbon monoxide, odours and particulates.

Irrespective of the type of compressor used, extreme care should be taken to ensure that its air

intake is not located where it might receive air contaminated by exhaust fumes or discharges

from ventilation systems, tanks or pipe vents, etc.

RPE air-line connectors should be of a design such that connection to other gas lines is

impossible. RPE air supply piping should be painted or otherwise made clearly identifiable. The

complete systems should be inspected thoroughly and regularly.

(a) for air quality and available flowrate, as measured at the RPE connection point

(b) to ensure that there is no possibility of gas leaking into them from other lines

The results of such inspections should be recorded formally and archived.

Managing asbestos

In order to manage asbestos safely it is necessary to be aware of the:

 Location of the asbestos

 Form of the asbestos (lagging, ceiling tiles, partition board, etc)

 Condition of the asbestos

 Type of asbestos (blue, brown, or white).

Locating and Monitoring Existing Asbestos

If asbestos or asbestos-containing material is in good condition and unlikely to be damaged, the

safest and most pragmatic option is often to leave it in place. For example, asbestos-containing

building materials (floor tiles, felts, mastics, insulating board, etc) may be present in buildings

used but not owned by BP.

Asbestos-containing material that is left in place shall be recorded in a Register and regularly

monitored for any sign of deterioration.

Arrangements shall be made to alert personnel to the presence of asbestos, either by clearly

labelling the material or by briefing and informing all personnel who might work on the material

or in its vicinity.

Note: Even when all known asbestos has been removed or recorded, other hidden

asbestos may still be present.

Asbestos Register

Where asbestos is known to exist on-site, an Asbestos register should be established and

maintained in order to record the location and type of asbestos and to ensure that the asbestos

is regularly monitored for condition. The register should include instances where materials that

have been thought to asbestos containing materials but have since been proved otherwise in

order to prevent confusion. See also Appendix B Asbestos Register Form.

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Procedure for Asbestos Risk Management

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Assessing the Condition of Asbestos

The condition of the asbestos or asbestos-containing material shall be assessed by a suitably

qualified and experienced person knowledgeable in the subject. In general a risk of asbestos

being released into the air shall be expected if:

 The material is being disturbed or if it is prone to accidental damage

 The surface of the material is damaged, frayed or scratched

 Surface sealants are peeling or breaking off

 The material is becoming detached from its base

 Protective coverings for the asbestos are missing or damaged

 There is asbestos dust or debris in the immediate surrounding area.

Asbestos or asbestos-containing materials, suspected or otherwise, displaying any of the above

conditions will require the area to be sealed off to form an Asbestos Hazardous Area and an air-

monitoring programme introduced.

Identifying Asbestos and Asbestos Types

Asbestos Types

There are three types of asbestos:

 Crocidolite („blue‟ asbestos)

 Amosite („brown‟ asbestos)

 Chrysotile („white‟ asbestos)

Although blue and brown asbestos are considered to be the most hazardous of the three, all

asbestos is dangerous and should be handled with care.

Sampling and Laboratory Analysis

Asbestos cannot be recognised by its visual appearance alone. Nor can the asbestos types be

identified solely by colour. A full laboratory analysis is required to identify any substance as

being asbestos and to distinguish its type.

Wherever asbestos or asbestos containing material is suspected, arrangements shall be made

for samples to taken and sent for laboratory analysis. Sampling shall only be carried out by

suitably trained, qualified and experienced contract personnel or consultants who specialise in

dealing with asbestos.

Warning: Do not break or damage material that may contain asbestos, even when

attempting to identify it.

Working with asbestos

Risk Assessment and Permit to Work

All work involving asbestos shall be carried out under the Permit to Work system and must be

supported by a formal Risk Assessment.

A formal Risk Assessment, completed by a suitably competent person, shall be carried out

before any work involving asbestos or asbestos-containing material may take place.

Control Tier:

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Procedure for Asbestos Risk Management

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The Risk Assessment must identify and address:

 The type(s) and locations of asbestos

 The nature and the extent of the proposed work

 The expected exposure levels for personnel involved in the work, including:

o whether exposure will be intermittent, exposure frequency and duration

o potential exposure level of personnel not involved in the work

o any existing air-monitoring results which may be relevant.

 Measures required to prevent or control the release of asbestos into the workplace or

general environment

 Any other hazards, not necessarily asbestos related

 Emergency and contingency plans

 Asbestos removal procedures, including:

o route selected for transferring asbestos waste through the site

o temporary storage of waste on site

o ultimate disposal of waste.

Note: In the case of small-scale maintenance, a documented Risk Assessment may

not be necessary.

Asbestos Hazardous Area

Whenever it is reasonably foreseeable that an operation may give rise to airborne

concentrations of asbestos in excess of the Action level, the area involved shall be designated

an Asbestos Hazardous Area (AHA).

Enclosure

The asbestos work area shall be enclosed completely to contain any airborne asbestos fibre. To

minimise contamination and to reduce interference with process plant, the enclosure area will be

kept as small as possible. If work is to be carried out over a large area, the area should be

divided into smaller enclosures that are more easily manageable.

Access to and from the area should be designed to prevent the escape of asbestos dust as

personnel pass through. Ideally, an „airlock‟ system should be used.

Negative Air Pressure

Air extraction equipment should be incorporated within the enclosure to maintain a slightly

negative air pressure so that any leakage will be of clean air inwards.

Decontamination Facilities

Adequate vacuum cleaning, changing and showering facilities should be provided to enable

personnel to decontaminate themselves before leaving the work area.

Control of Access

The area shall be isolated and access denied to all unnecessary and unauthorised personnel

and also any personnel not wearing the required respiratory and personal protective equipment.

Warning signs should be strategically placed informing personnel of the hazardous area

conditions and entry restrictions.

Dust Levels

Airborne dust levels shall be maintained as low as reasonably practicable through regular and

frequent cleaning using vacuum cleaners and wet-wiping only. Cleaning procedures should also

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Procedure for Asbestos Risk Management

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be established for cleaning the asbestos workers‟ decontamination, toilet facilities and eating /

drinking areas.

Note: Dry sweeping or any other method that may raise dust shall be prohibited.

Waste Disposal and Transfer

All asbestos waste, including vacuum cleaner contents, should be placed in suitable and clearly

labelled containers inside the asbestos hazardous area. Labelling should clearly indicate

„Asbestos Waste‟ and, where material is of a dusty nature, „Do Not Inhale Dust‟.

Where „double-bagging‟ is used, the waste should be placed within a red bag and sealed. The

outside of the bag should be vacuum cleaned or water sprayed before being placed within a

second, clear bag, preferably inside the asbestos hazardous area airlock.

Bags should not be overfilled. Where the waste includes large, heavy or sharp objects, different

types of container should be used that are puncture and tear-proof.

Decommissioning

Following completion of asbestos work, the hazardous area shall be thoroughly cleaned so that

all visible traces of asbestos are removed. When cleaning is complete, air monitoring shall be

conducted to confirm that the atmosphere within the area does not exceed the Clearance

Standard (see Paragraph 4.2).

Storage and Disposal of Asbestos Waste

All waste produced inside an AHA (including the contents of any vacuum cleaners used inside

the AHA) should be placed in suitable containers (labelled appropriately) inside the enclosure.

Where “double bagging” is used, the waste should be placed within a red bag and sealed whilst

still inside the work area. The outside of the sealed bag should be vacuum cleaned or water

sprayed before being placed within the second clear bag, preferably within the airlock.

If asbestos waste is to be stored on-site, it should be placed in a clearly demarcated and secure

area, to which only authorised personnel have access. The waste should be transferred off-site

inside a closed, secure skip or vehicle to an approved hazardous waste disposal site, in

accordance with company requirements and national/local regulations.

Note: The final disposal of asbestos shall be undertaken by a specialist contractor.

Health Surveillance

BP employees working within or near asbestos hazardous areas should be kept under routine

health surveillance programme. For details refer to AzSPU Health Surveillance Programme.

Note: Health surveillance of asbestos workers should include pre-employment

examinations with periodic review during employment in asbestos work.

Record Keeping

In addition to that recorded in the Asbestos Register

(see Paragraph 6.2), the following

information should be recorded:

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Procedure for Asbestos Risk Management

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 Identities of all workers involved in the handling or use of asbestos.

 Results of personal monitoring of occupational exposure to asbestos.

 Medical records for all workers subject to health surveillance.

This information should be retained-ideally until at least 5 years after each individual concerned

has died, in case it is needed in connection with claims for compensation arising from the

delayed onset of occupational disease. In practice, this means that medical records should be

archived for at least 30 (preferably 50) years after the employee has left the Company, or until

75 years after their date of birth.

The following information should be retained for at least 5 years:

 Summaries of the results of area/fixed position monitoring.

 Records of examination and testing of local extract ventilation systems.

 Records of inspection/maintenance of respiratory protective equipment.

 Records of assessments of risks and precautions.

 Records of training given to asbestos workers.

Records and documentation relating to asbestos waste disposals should be retained indefinitely.

Key Documents References

This procedure shall, where appropriate, be used in conjunction with this suite of AzSPU

Procedures referenced below.

Document Number

Title of Procedure

AZSPU-HSSE-DOC-00011-2

Procedure for Deviations from Regulations and

Procedures

AZSPU-HSSE-DOC-00060-2

Procedure for Permit To Work

AZSPU-HSSE-DOC-00061-2

Procedure for Personal Protective Equipment

AZSPU-HSSE-DOC-00063-2

Procedure for Task Risk Assessment

AZSPU-HSSE-DOC- 00002-2

Procedure for BP Control of Work Standards

GRP 3.4-0002

BP Group Recommended Practice for Asbestos

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Procedure for Asbestos Risk Management

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APPENDIX A - Typical Asbestos Fibre Levels

ACTIVITY

ASBESTOS FIBRE LEVELS

(Fibres/ml)

ASBESTOS REMOVAL OPERATIONS

A) De-lagging

With thorough soaking

1-5

ii)

With water sprays

5-40

iii)

Carried out dry (except crocidolite)

>20

iv)

Dry stripping of crocidolite

100-1000

B) Removal of Insulating Board and Tiles

Breaking and ripping out

5-20

ii)

Unscrewing and careful removal

C) Work on Asbestos Cement Sheets and

Pipes

a) Machine Drilling

<1*

b) Hand Sawing

<1*

Machine sawing without exhaust

ventilation

Jig Saw

2-10

ii) Circular Saw

10-20

iii) Abrasive disc cutting

15-25

d) Machine Sawing with exhaust

ventilation

e) Removal of asbestos cement sheeting

<0.5

WORK ON ASBESTOS INSULATION BOARD

AND TILES

a) Drilling vertical structures e.g. column casing

2-5

b) Drilling overhead structures

5-10

c) Sanding

6-20

d) Scribed and breaking

1-5

e) Hand-sawing

5-10

f) Machine sawing without exhaust ventilation

i) Jig Saw

5-20

ii) Circular Saw

>20

g) Machine sawing with exhaust ventilation

2-4

h) Careful removal of whole boards

up to 5

Usually <0.05 fibres/ml Poor handling practices may cause dust levels to

exceed the OEL (see Section 4).

Note: The dust level is likely to be higher if amosite is present.

Control Tier:

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Procedure for Asbestos Risk Management

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APPENDIX B - ASBESTOS REGISTER FORM

Site:_________________________ Register Ref. No:_________________________

Material Location:______________________________________________________

_________________________Date of Inspection:____________________________

Function of Material:____________________________________________________

Approximate Quantity:__________________________________________________

Condition:____________________________________________________________

Samples Taken:

YES/NO

Sample

Fibre Type(s)

Approximate Quantity

No.

(% Composition)

Action Required

Designated Responsibilities

Date

and Target Date

Completed

1. Removal and disposal

2. Seal (encapsulate)

3. Store in sealed containers

4. No action unless maintenance

or demolition work is undertaken

Inspection-while asbestos remains, its condition should be inspected, at a frequency

depending upon the likelihood of damage occurring but once/year is usually

appropriate.

Inspection Frequency:___________________________________________________

Additional Information & Comments:

INSPECTION CONDUCTED

DATE

Comments/Action Required/

Name/signature

Designated Responsibility

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Procedure for Asbestos Risk Management

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APPENDIX C - ASBESTOS RELATED DISEASES

Asbestos only poses a risk to health if asbestos fibres are released into the air where they form

a very fine dust which is often invisible to the naked eye. When inhaled, this dust is capable of

being deposited in the deepest regions of the lungs where they may cause any of what are

collectively known as asbestos related diseases for which there is no known cure. These

diseases include:

 Asbestosis

 Pleural Thickening

 Pleural Effusions

 Lung Cancer

 Mesothelioma

Any of these diseases may be caused by either exposure to high levels of asbestos dust, or

repeated exposure to low levels.

Asbestosis

Prolonged exposure to airborne asbestos may lead to asbestosis, a collagenous fibrosis of the

lungs. Fibrosis leads to a progressive reduction in lung elasticity and impairment of the gas

exchange mechanism. Early symptoms of asbestosis include breathlessness and coughing. The

disease may progress to cause severe disability and heart failure.

Pleural Thickening

Exposure to airborne asbestos fibres may cause thickening of the pleura, and glass-like plaques

in the membranes surrounding the chest cavity. Although these changes do not usually cause

any ill effects, widespread pleural thickening may restrict lung expansion and cause

breathlessness.

Lung Cancer

Exposure to airborne asbestos fibres is associated with an increased risk of lung cancer. In

particular, asbestos exposure and cigarette smoking act synergistically to produce a much

greater risk of lung cancer than would be expected from the sum of independent risks from

smoking and asbestos exposure.

Pleural Effusions

Asbestos fibres can cause irritation of the pleura leading to rapid outpouring of fluid into the

pleural cavity, squashing the lung on that side. Although rarely life-threatening, the sudden

shortness of breath is frightening and urgent medical attention is required.

Mesothelioma

Exposure to airborne asbestos fibres, particularly crocidolite and amosite, may lead to the

development of mesothelioma, a cancer of the pleura and more rarely, the peritoneum (the

membrane lining the abdominal cavity). Mesothelioma may develop 20 years or so after

exposure to asbestos. It is also associated with other fibrous materials, such as erionite (a

naturally occurring mineral), and may occur in persons with no known occupational exposure to

asbestos or other fibrous materials.

Mesothelioma is always fatal.

Control Tier:

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Procedure for Asbestos Risk Management

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Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

30 September 2005

Alan McNulty

Esmira Akhundova

Initial Issue

01 October 2008

Alan McNulty

Central Safety TL,

General: Throughout the Procedure the

document numbering for referred procedures has

Occupational Health

been changed from UNIF to AzSPU.

Advisor,

Hijran Jafarova

The following inclusions made to Section 1:

1.2 Scope;

1.3 Legislation & Standards;

1.4 Company Requirements;

1.5 Stopping Unsafe Work;

1.6 Deviations;

1.7 Document Review;

1.9 Language Facilitation

Section 2. Definition - is the new inclusion to

the Procedure.

Section 3. Roles & Responsibilities:

Changes made to Paragraph 3.1, 3.2, 3.3

Section 4. Asbestos Hygiene Standards and

Air Monitoring

Changes made to Paragraph 4.1

The Paragraph 4.3, Air Monitoring, is the new

inclusion.

Section 5. Respiratory Protective Equipment

- is the new inclusion

Section 8. Storage and Disposal of Asbestos

Waste - changes made to the all section.

New Appendices are added:

Appendix A - Typical Asbestos Fibre Level

Appendix D - Feedback and Improvement

Suggestions

05 December 2008

Yuliy Zaytsev

Adalet Mamedov

Authority position/name has changed to reflect

Safety & Compliance

Central Safety TL,

org changes in HSE&TD as of December 1st

Systems Manager

2008

Hijran Jafarova

Occupational Health

Advisor

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Procedure for Asbestos Risk Management

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16 September 2009

Yuliy Zaytsev

Niyaz Mamedov

The numbering of whole the procedure is

Safety & Compliance

HSE Systems / CoW

changed in accordance with requirements of

Systems Manager

Advisor,

Standardized Document Control Procedure

Template (AzSPU-HSSE-DOC-00026-2).

Hijran Jafarova

Industrial Hygiene

Additional wording is added in Paragraph BP

Advisor

AzSPU Requirements of the Section 3, General

Requirements in accordance with BP Group

Recommended Practice for Asbestos

requirements.

25 January 2011

Yuliy Zaytsev

Safety Systems/CoW

Section 3 General Requirements

Safety & Compliance

Lead

Removed reference to Getting HSE right,

Systems Manager

Golden Rules and replaced with OMS, Group

Hijran Jafarova

requirements

Industrial Hygiene

Advisor

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Procedure for Authorization

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TABLE OF CONTENTS

PURPOSE / SCOPE

PURPOSE

SCOPE

DEFINITIONS

GENERAL REQUIREMENTS

BP AZSPU REQUIREMENTS

LEGISLATION & STANDARDS

STOPPING UNSAFE WORK

DEVIATIONS

ROLES AND RESPONSIBILITIES

SITE MANAGER / SITE CONTROLLER (SC)

AREA AUTHORITY (AA)

PERFORMING AUTHORITY (PA)

AUTHORISED GAS TESTER LEVEL (AGT) 1

AUTHORISED GAS TESTER LEVEL (AGT) 2

AUTHORISED GAS TESTER LEVEL (AGT) 3

AUTHORISED LEAK TESTER

ISOLATING AUTHORITY (IA)

Process Isolators (IAP)

Electrical Isolators (IAE)

Control Isolators (IAC)

FIREWATCHER

RADIOLOGICAL PROTECTION SUPERVISOR

RESPONSIBLE ELECTRICAL PERSON (REP)

AUTHORISATION PROCESS

TRAINING AND COMPETENCY REQUIREMENTS

AUTHORISATION ASSESSMENT

LETTER OF AUTHORISATION AND STATEMENT OF COMPETENCY

AUTHORIZATION VALIDITY

AUTHORISATION REGISTER

RECORDS

KEY DOCUMENTS REFERENCES

APPENDIX A: PERFORMING AUTHORITY COMPETENCY ASSESSMENT GUIDE

APPENDIX B: GENERAL LETTER OF AUTHORISATION

APPENDIX C: ELECTRICAL AUTHORISATION CERTIFICATE

APPENDIX D: ELECTRICAL COMPETENCY CERTIFICATE

APPENDIX E: ELECTRICAL TRAINING CERTIFCATE

APPENDIX F: ELECTRICAL ASSESSMENT CHECKLIST

Control Tier:

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Procedure for Authorization

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PURPOSE / SCOPE

PURPOSE

This Procedure contains the information in regard to key functions that are defined within the

AzSPU Safe Systems of Work which must be fulfilled in order to ensure that the controls are in

place to provide the safe execution of specific activities. Examples of such functions include:

 Area Authority (Permit to Work System)

 Radiological Protection Supervisor (Radioactive Source Management)

 Authorised Gas Tester Level 1 (Confined Space Entry)

Note: Authorised functions are only assigned to personnel who have completed the necessary

training and have been properly authorised.

The purpose of this document is to define the key functions and responsibilities involved in the Safe

Systems of Work procedures

SCOPE

The contents of this Safe System of Work are applicable to all BP owned and managed

sites/installations in Azerbaijan and Georgia. Contractors working on BP owned or managed

sites/installations are also responsible for alignment with this SSOW.

This document does not replace the procedures prepared and adopted by specialist contractors.

Neither does it supersede any national and local regulatory requirements.

This SSOW contributes to compliance with the Elements of E&P OMS Manual, specifically with the

Sub-Elements 2.2 People and Competency, 3.2 Personal Safety and 4.5 Control of Work.

All guidelines contained shall be regarded as the

“minimum” requirements for BP owned or

managed sites in Azerbaijan and Georgia.

This procedure applies to:

 All BP Azerbaijan / Georgia premises where hydrocarbons are processed or handled

 Any BP Azerbaijan / Georgia or contractor premises where work is carried out under the BP

Azerbaijan / Georgia Permit to Work system

DEFINITIONS

Refer to document AzSPU-HSSE-DOC-00021-2 HSE Definitions for definitions common to this

Procedure. Definitions specific to the Procedure are included below.

Area Authority

AAA

Affected Area Authority

AEP

Authorised Electrical Person

AGT

Authorised Gas Tester

AIP

Authorised Instrument Person

Control Tier:

<<2>>

Revision Date: 19 August 2010

Document Number: << AZSPU-HSSE-DOC-00012-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF

THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Authorization

Page 4 of 18

ALARP

As Low as Reasonably Practicable

CBT

Computer Based Training

COW

Control of Work

CRO

Control Room Operator

Isolating Authority

ICC

Isolation Control Certificate

L2RA

Level 2 Risk Assessment

OIM

Offshore Installation Manager

Performing Authority

PTW

Permit to Work

REP

Responsible Electrical Person

SAEP

Senior Authorised Electrical Person

Site Controller

SSOW

Safe System of Work

ISSOW

Integrated Safe System of Work

GENERAL REQUIREMENTS

- Operating Management System OMS Essentials 3.2.1 and 4.5.1

- BP Group Defined Practice for Control of Work GDP 4.5-0001(Paragraph 3.7)

BP AZSPU REQUIREMENTS

It is a company requirement that all tasks are subjected to an assessment of risk to demonstrate

that risks have been reduced to as low a level as reasonably practicable (ALARP). This can be

achieved by complying with the Company‟s existing standards. Where compliance with Company

standards cannot reasonably be achieved, a formal level 2 Risk Assessment will be undertaken to

identify any additional controls and demonstrate that risks remain as low as reasonably practicable.

LEGISLATION & STANDARDS

This procedure complies with applicable national law. Applicable national law is national law as

amended by project specific agreements, e.g. the ACG Production Sharing Agreement (PSA), and

relevant International Conventions, if any, in force in Azerbaijan or Georgia, as applicable.

In the absence of national legislation, or where national legislation is inconsistent with the

requirements of project specific agreements, BP Group Standards or applicable requirements from

UK or US legislation will be complied with.

Where requirements conflict, legal advice has been obtained and a defendable compliance position

adopted.

The standards and practices contained in this procedure are consistent with those internationally

recognized within the petroleum industry.

STOPPING UNSAFE WORK

To stop the continuation of potentially unsafe work at the earliest possible stage the Control of Work

Control Tier:

<<2>>

Revision Date: 19 August 2010

Document Number: << AZSPU-HSSE-DOC-00012-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF

THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Military reference books and manuals (2009-2023, Volume 4) - page 34