Military reference books and manuals (2009-2023, Volume 4)

AzSPU Respiratory Protection Programme

3.8 Issuing Respirators

3.8.1. AzSPU respiratory protection program enrollees are issued approved air

purifying respirators and supplies by the site supply officer according to

the fit test record provided by the Health Team.

3.8.2. Atmosphere-supplying respirators are not issued to individuals, except

that site Response Team leaders may issue SCBA respirator headpieces

to individuals on the Response Team.

3.9 Inspection

All respirators of any kind need inspection before use.

3.9.1 All users must inspect their respirator prior to donning. The Respirator

Usage Procedure includes a guide for inspection of respirators.

3.9.2 Each emergency use SCBA must be inspected monthly. SCBAs are

maintained in accordance with manufacturers’ recommendations.

3.10 Usage

The Respirator Usage Procedure provides a Users’ Guide for donning and

wearing respirators. General rules for respirator use include the following:

3.10.1 Workers shall only use respiratory protective equipment specified by the

HSE Department Industrial Hygienists.

3.10.2 Workers shall only use respirators as issued. No modifications or

substitutions to equipment are permitted.

3.10.3 The worker shall perform face piece seal checks each time prior to

donning a negative pressure respirator.

3.10.4 If, while using respiratory protection, the worker detects odor from the

work process, experiences difficulty breathing or suspects other leakage

the worker shall leave the area immediately. Re-entry shall not be

permitted until the problem has been solved by replacing cartridges,

restoring airflow, or by other means, as necessary.

3.10.5 When respirators are temporarily removed during breaks in work

operations, removal shall be done away from the work area in order to

prevent worker exposure and to keep the inside of the respirator face

piece clean. Respirators shall be protected from contamination prior to

redonning.

Control Tier:

<<2>>

Revision Date: <<15/07/10>>

Document Number: AZSPU-HSSE-DOC-00136-2

Print Date: 2/1/2011

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AzSPU Respiratory Protection Programme

3.10.6 Absent objective cartridge change out data and IH specific direction to

the contrary, fresh sorbent cartridges shall be installed at the start of the work

shift (or at the start of the first task requiring a respirator that day) and that

cartridges not be used for more than the 12 hour work shift. If a worker believes

that there was a possible breakthrough before 12 hours, the worker should

change the cartridges.

Exception—workers using Hg cartridges may use them until the ELSI color band

changes color.

3.11 Cleaning and Disinfecting

Respirators issued for the exclusive use of an employee shall be cleaned and

disinfected as often as necessary to maintain them in a sanitary condition.

Respirators used by more than one employee and respirators maintained for

emergency use, shall be cleaned and disinfected by users after each use in

accordance with the Respirator Cleaning and Disinfecting Procedure.

3.12 Storage

Area supervisors must provide appropriate respirator storage facilities at the

work site or base shop. Clean respirators must be stored in sealed plastic bags,

away from sunlight, heat, extreme cold, excessive moisture, or damaging

chemicals. The storage area must be clean and sanitary. Respirators must be

stored in such a way as to prevent crushing or deformation of the face piece.

Designated storage locations for respirators must be established in or near work

areas. Alternative storage in personal lockers is permitted.

3.13 Repair and Maintenance

Proper respirator maintenance is essential for reliable protection. Some general

rules are:

3.13.1 Users may disassemble, make minor repairs and reassemble air-

purifying respirators using the instruction sheet with the respirator.

3.13.2 Repair of respirators shall be accomplished with the appropriate parts

designated by the manufacturer.

3.13.3 No attempt shall be made to replace components or to make adjustments

or repairs beyond the manufacturer's recommendations.

3.13.4 Users shall request assistance from the HSE Advisor or Industrial

Hygienist for problems and non-routine repairs.

3.13.5 Only trained and appropriately certified Respiratory Technicians may

clean, maintain and repair supplied air respirators and SCBAs.

Control Tier:

<<2>>

Revision Date: <<15/07/10>>

Document Number: AZSPU-HSSE-DOC-00136-2

Print Date: 2/1/2011

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AzSPU Respiratory Protection Programme

3.14 Breathing Air Systems

Breathing air systems are critical to the health of workers completing tasks in

potentially hazardous atmospheres. Each site using breathing air systems shall

develop its own site-specific Breathing Air Procedure detailing use of the

equipment they have at their facility. The systems must be installed and

operated according to the site-specific Breathing Air Procedure.

Key policy requirements are as follows:

3.14.1

Breathing air for atmosphere-supplying respirator systems shall be

provided only from breathing air compressors and shall meet the Grade D

specification in accordance with ANSI Standard Z86.1-1973, Commodity

Specifications for Air.

3.14.2

Site HSE Advisors assure that the supplied air is only Grade D air. They

control the sources, monitor the supply systems and sample air from

supply systems quarterly for laboratory analysis in accordance with the

Breathing Air Procedure, and keep monitoring records.

3.14.3

All breathing air systems for BP-controlled worksites shall be provided,

installed, serviced, and retrieved in accordance with the site-specific

Breathing Air Procedure.

Exceptions: Specialty contractors with their own complete systems may

use their systems for their projects. HSE Advisors must approve the

entire installation through the permitting process.

3.14.4

In confined space work, in atmospheres immediately dangerous to life or

health

(IDLH) supplied air respirators shall be equipped with escape

bottles, regardless of backup air outside the vessel. Back-up bottles are

not required for abrasive blasting in a confined space that has ventilation

sufficient to prevent atmospheric conditions that are immediately

dangerous to life or health.

3.14.5

For all airline respirator system use, an attendant shall be positioned

where he/she can monitor the supplied air system, react to alarms, and

remove workers from the work area in the case of a malfunction.

3.14.6

Trained specialist technicians must be used to perform all routine

preventive maintenance on all AzSPU breathing air compressors.

3.15 Program Evaluation

The Program Administrator and Industrial Hygienist shall review the Respiratory

Protection Program every three years. The evaluation process shall determine

Control Tier:

<<2>>

Revision Date: <<15/07/10>>

Document Number: AZSPU-HSSE-DOC-00136-2

Print Date: 2/1/2011

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AzSPU Respiratory Protection Programme

whether provisions of this program are being implemented and shall assess

worker views of the effectiveness of the program.

Section 5. Acronyms Used

 APR: Air Purifying Respirator

 ANSI: American National Standards Institute

 AzSPU: Azerbaijan Strategic Performance Unit of BP Exploration

Caspian Sea, Ltd.

 IDLH: Immediately dangerous to life or health. (Reference: US National

Institute for Occupational Safety and Health (NIOSH) Pocket Guide to

Chemical Exposures.)

 SCBA: Self Contained Breathing Apparatus

Attachments

 Cleaning and Disinfecting Procedure

 Respirator Usage Procedure

 Respiratory Fit Test Procedure

 AzSPU Fitness for Task Management, Scope and Frequency

 Voluntary Use of Respirators Notice

 Recommended types of respirators used for various jobs

Revision Log

Revision Date

Authority

Custodian

Revision Details

17/04/2008

Almaz

Hijran Jafarova

First issue

Agazade

01/07/2009

Almaz

Hijran Jafarova

Annual Review - no changes to the

Agazade

content

15/07/2010

Almaz

Hijran Jafarova

Periodic Review, minor changes -

Agazade

RPE poster attached

Control Tier:

<<2>>

Revision Date: <<15/07/10>>

Document Number: AZSPU-HSSE-DOC-00136-2

Print Date: 2/1/2011

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AzSPU Safety Observation & Conversation Training Program

Page 2 of 3

1.0 Purpose/Scope

To define BP Azerbaijan Strategic Performance Unit’s (AzSPU) implementation strategy for

safety auditing training.

2.0 General Requirements

The steps outlined in this procedure are applicable to the HSSE Leadership Team and AzSPU

HSSE Training Foundation Competency Guidelines with respect to the implementation and

sustaining of safety auditing training for the Azerbaijan Business Unit.

The procedure describes the interface and communication required between the Azerbaijan

Leadership Team (ALT), Extended Leadership Team (ELT) and Central HSSE to assure

safety observation trainers, to include master trainer(s), have the skills, knowledge and tools

to successfully delivery defined performance targets in conformance with the Company’s

safety observation training requirements.

The process and interface in this procedure applies to BP staff, select contractor staff, and

local 3^rd party training providers, who are certified safety observation trainers accountable to

carry out the expectations defined within this procedure for delivering a consistent approach

to safety observation training.

3.0 Roles, Responsibilities & Definitions

HSE L&D Team Leader (or designee) Champion for AzSPU’s safety observation &

conversation training program and is responsible for the following:

 Interfaces with Group HSSE representatives responsible for oversight of safety

observation & conversation training program curriculum.

 Interfaces with AzSPU’s ALT and ELT on all aspects of AzSPU’s safety observation

& conversation training program.

 Interfaces with Asset/PU training coordinators to ensure they have the necessary

knowledge and tools to successfully support AzSPU’s safety observation &

conversation training program.

 Contract Accountable Manager for approved, local training providers selected to

deliver safety observation & conversation training as well as safety observation &

conversation train the trainer.

 Quality control of Safety Observation & Conversation training program.

 Maintains list of current, local safety observation & conversation third party training

providers.

 Maintains list of current, safety observation & conversation in-house trainers.

 Updates and maintains training records within Virtual Training Assistant (VTA)

based on training documentation provided by approved safety observation &

conversation trainers, master trainer(s), and/or third party.

Safety Observation & Conversation Master Trainers are responsible for supporting the

AzSPU safety observation training program as follows:

 Maintain current certification.

 Train trainers to acceptable skill level.

 Provide coaching to trainers as required.

 Comply with this procedure.

 Be AzSPU/BP internal resources.

Control Tier: <<2>>

Revision Date August 02, 2010

Document Number: AzSPU-HSSE-00045-2

Print Date: 01/02/2011

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AzSPU Safety Observation & Conversation Training Program

Page 3 of 3

Safety Observation & Conversation Trainers are responsible for supporting AzSPU’s

safety observation training program as follows:

 Complete approved safety observation & conversation train the trainer as defined by

Group HSSE and AzSPU HSSE L&D Team Leader;

 Undergo an instructor evaluation performed by an approved safety observation &

conversation master trainer or qualified designee appointed by approved by HSSE

L&D Team Leader;

 Complete all instructor evaluation actions;

 Undergo re-certification/evaluation training performed by the master trainer or

qualified designee determined by the HSSE L&D Team Leader;

 Facilitates safety observation & conversation training as per this procedure and based

on organizational needs.

 Provides HSSE Training and/or Asset/PU training coordinators all documented

safety observation training classes for documentation within Virtual Training

Assistant (VTA). Training sessions are to be documented on an approved AzSPU

training roster provided by HSSE Training and/or Asset/PU training coordinators.

Line Management and Contract Technical Specialists are responsible for communicating

expectations around successfully delivery of AzSPU’s safety observation & conversation

training program in the areas of training, coaching and performing quality safety

observations.

Revision Log

Revision Date

Authority

Reviser

Revision Details

February 14, 2006

M. Holmes

Changes AzBU to AzSPU

March 16, 2006

M. Holmes

Y.Mirtagavi

Reflected HSSE Training

Manager as Authority

April 25, 2007

G.Newcombe

Y.Mirtagavi

Reflected changes in position

from Training Coordinator to

L&D Specialist

August 20, 2007

Y.Mirtagavi

Reflected changes in move

towards BSA program

February 22, 2008 Y.Mirtagavi

N.Ahmadova

Reflected changes in move from

safety auditing program into

safety observation program;

Changed the title of the

document accordingly

April 21, 2008

Y.Mirtagavi

Ilaha Akhmedova Ilaha Akhmedova as custodian

of the document

March 11, 2009

Y.Mirtagavi

Leyla Mamedova Leyla Mamedova as custodian

of the document

Safety observation title changed

to safety observation &

conversation

January 29, 2010

Y.Mirtagavi

Leyla

Changed CAM into Contract

Balaglanova

Technical Specialist

August 02, 2010

Y.Mirtagavi

Changed Custodian and issuing

department

Control Tier: <<2>>

Revision Date August 02, 2010

Document Number: AzSPU-HSSE-00045-2

Print Date: 01/02/2011

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AzSPU Sickness Absence Management Programme

Page 3 of 9

Purpose

The purpose of this controlled document is to outline the strategic intent of AzSPU in improving the cost and

management of the impact of sickness absence on resource planning and in creating a safe and healthy

working environment - “No harm to people“. Absence from work can place a strain on resources within the

company, for the individual and their colleagues. It is important therefore that as an organization, we

provide standards for managing the resources of the organization to ensure business continuity during any

absences. The standards and procedures that are set out in this document are aimed at improving our

organizational data on sickness and injury in AzSPU, to design more effective health interventions, improve

performance conversations between Line Manager and their employees and to increase the overall health of

the workforce in AzSPU.

Scope

The scope of this policy targets national employees in Azerbaijan, Georgia and Turkey. This document

explains the action required to be taken by Line Managers and employees who are absent from work for any

reason other than entitled leave and special authorized leave, and the follow-up action (where necessary) to

be taken on return to work from long-term absences. This policy does not cover sickness absence for

Agency or 3^rd party Contractors. Procedures for resource planning for Agency and/or 3^rd party Contracts are

outlined in their respective service agreements and should be managed accordingly by the Line Manager

Definitions

Definition

Employee

Individual hired directly by BP on Azerbaijan, Georgia and Turkey payroll.

Line Manager

Supervisor, team leader or manager that has accountability for one or more

direct reports.

Occupational

BP AzSPU Health representatives - Health Manager or designee; shall act as

Health (OH)

the SPU‟s technical authority on any health/medical aspects for case

management related to fitness to work.

Human Resources

HR Advisor/HR Manager assigned to Teams or Performance Units with

(HR)

AzSPU.

Confidentiality

Identification of employee information deemed „private‟ and subject to the

guidelines issued in the data privacy act for the handling and management of

the information.

Short-term absence

Any absence greater than 1 day and less than 15 calendar days.

Long-term absence

Greater than 15 calendar days of continuous absence. All long-term sickness

absence should be referred to OH.

Self-certification

Up to a maximum of 2 days sickness absence without submitting a sick leave

period

certificate (bulletin).

Case Management

The goal of medical case management is to provide optimal quality care in cost

& Return to Work

effective manner to obtain positive health outcomes for the employee. Return-

to-work interviews need to be carried out by managers after every long term

absence.

Rehabilitation

The process that offers a range of facilitative services to an employee in

support of their restoration to improved health and former capabilities.

Adjustment (work

A sub-process of rehabilitation that caters to employees who are fit to work and

conditions and

need temporary or permanent modifications to their task or working conditions.

tasks)

Control Tier : 2-AZSPU

Revision Date : 29 July 2010

Document Number: AZSPU-HSSE-DOC-00148-2

Print Date: 2/1/2011

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AzSPU Sickness Absence Management Programme

Page 4 of 9

Key Roles and Responsibilities

Sickness absence management requires a streamlined approach for sustained success. Having clear roles

and responsibilities for each key stakeholder supports the need for a common practice and approach for

how sickness absence is managed in the AzSPU. The key stakeholders for sickness absence management

in AzSPU are:

¾ Employee

¾ Line Manager

¾ Human Resources

¾ Occupational Health

¾ Company Medical Provider

a. Employee

Employees are responsible for notifying their line manager while absent as a result of sickness or injury

immediately upon feeling unwell. This provides the business with the required information to ensure

continuity. It allows the line manager and the employee to talk about support whilst absent (where

necessary) and for subsequent re-entry. These are specific responsibilities which employees must undertake

in case of sickness:

Inform line manager within first two hours of start time or at time of incident on expected period of

absence and tasks that are critical and require continuity during employee absence. Employees working

on sites are required to provide early notification of their sickness absence so that site management can

effectively and efficiently re-arrange manning, flights, etc.

Open medical certificate if sickness absence exceeds self-certification period of 2 days and notify line

manager on estimated length of absence. Please note that for example, under Azerbaijan Health

Ministry regulations some clinics are not allowed to provide medical sick leave certificates for out-patient

treatment. Therefore, prior visiting a medical facility, employee must contact Medical Insurance

Company to check on medical sick leave provision at that facility.

Report sickness absence via company tool on the first day upon employee returning back to workplace.

Submit original medical certificate to Health System Coordinator on the first day upon returning back to

workplace. However, when sickness absence continues on the 15^th calendar day becoming a long-term

absence, employee must inform the Health System Coordinator about it and also submit the sick leave

certificate to the Health System Coordinator as soon as the sick leave certificate has been issued and

while being on the sick leave. This is required for managing sickness absence related payments in

reference with the Legislation requirements.

Complete return to work assessment for long-term absence of 15 or more consecutive calendar days

upon request and participate in return to work interview with line manager.

b. Line Manager

Resource planning is a fundamental activity for a line manager, which includes but is not limited to those

employees that are absent as a result of sickness or injury. The line manager is the first point of contact for

the employee and maintains accountability for the following:

y Ensuring that all sickness absence has been reported via company tool by on the first day upon

employee returning back to workplace.

y When sickness absence continues on the 15^th calendar day becoming a long-term absence, manager

must inform the Payroll (Vadim Osadchiy) about it and also request employee to submit the sick leave

certificate to the Health System Coordinator at the first opportunity while being on the sick leave. This is

required for processing sickness related payments.

y Referring all long-term sickness cases (sickness absence greater than 15 consecutive calendar days) to

OH to initiate return to work assessment process. All work related injury or illnesses must be referred to

OH (via task check list and OH Referral Form).

y Regularly checking-in with employees who are absent for periods greater than 15 consecutive calendar

Control Tier : 2-AZSPU

Revision Date : 29 July 2010

Document Number: AZSPU-HSSE-DOC-00148-2

Print Date: 2/1/2011

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AzSPU Sickness Absence Management Programme

Page 5 of 9

days.

y Conducting brief return-to-work interviews when employees have been out for periods greater than 15

consecutive calendar days to ensure a smooth re-entry.

c. Human Resources Manager/Advisor

HR‟s role is to support the line manager in meeting their short and long term goals for efficient resource

management including the following:

y Coaching line managers and employees on matters relating to sickness absence policy and its

application.

y Regular meet with Line Managers and OH to establish long term absences and immediately provide

Payroll (Vadim Osadchiy) with the individual information (name of the person who is on sick leave longer

than 15 calendar days, sick leave dates) for managing sickness absence related payments in reference

with the Legislation requirements.

y Advising at absence review meetings re: return to work and/or rehabilitation considerations.

y Implementing final recommendations on employee fitness and return to work from Health Team.

d. Health Manager/Occupational Health Advisor

The role of the OH Advisor is to assess employees and provide independent and impartial advice to help the

line manager make better resourcing decisions. The opinion of the Company Health Manager/OH Advisor

is to be accepted on all employment health matters during the sickness absence management process:

y Providing Line Managers and HR with final recommendation regarding employee‟s health and return to

work (long term illnesses).

y Advising line managers on case management findings and resolution options. Identify and certify

Company Medical Providers and Facilities.

y Reviewing and updating this document periodically with HR management.

y Providing written case report to Line Manager and HR on prognosis, expected return to work date if

known and next contact date for long term sickness only.

e. Health System Coordinator

Act as AzSPU single point of accountability regarding all Health Systems issues including but not limited to:

 Monitoring of individual sickness absence data accuracy against policy received from employees and

identify non compliance.

 Data input and tracking of all sickness absences across AzSPU via Sickness Absence Management

system.

 Upon receiving sickness absence notification without subsequent receipt of the sick leave certificates,

request employee to provide sick leave certificates immediately.

 Generating and preparing regular report on short and long term sickness absence cases.

 Analysing sickness absence based on lost time rate, frequency rate and short term absence trend on

monthly basis.

 Communicating reports to line manager, HR and OH as required.

 Monitoring and reporting trigger points cases on short and long term sickness cases to HR, Line

Manager and Health Manager.

 Facilitating the arrangement of post-illness and/or injury assessments on request from line manager.

 Arranging return to work assessment for employees as required.

Company Nominated Medical Provider

The role of the Company Medical Provider is as follows:

Completing post illness health assessments requested by OH in line with the purpose of assessment

and the status of the employee‟s health (required documents: closed sick leave certificate and

Control Tier : 2-AZSPU

Revision Date : 29 July 2010

Document Number: AZSPU-HSSE-DOC-00148-2

Print Date: 2/1/2011

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AzSPU Sickness Absence Management Programme

Page 6 of 9

completed task check list).

Complete the requested assessment using relevant BP Medical Examination form(s) or their bilingual

equivalents and forward promptly all FIT certificates to Health.

Liaising with OH Advisor for guidance on health assessments for employees.

Process Flowchart

Every line manager must ensure that the SPU‟s procedures are followed to ensure that employees are

performing at their best and to manage workplace health risks that can prevent employees from developing

work related illnesses. To this end, OH and Human Resources are committed to working together with the

Line to manage all sickness absence as outlined below:

Process Flowchart

Day 15

Absence

(employee

for ≤ 2

for ≥ 3

is still on

Start here

Day 1

Days

sick leave)

Employee feels ill,

On the first day upon

Line Manager manager

must contact TL

return to work, Employee

informs Payroll* * &

request employee to

immediately* and within

registers sickness

registers sickness absence

submit sick leave

2 hours of work start

absence via Web Tool,

via Web Tool and must

certificate to the Health

time to inform TL on:

there is no requirement

submit original sick leave

System Coordinator as

- Estimated length

to submit leave certificate

certificate to Health

soon as it has been issued.

of absence.

in reference with the

System Coordinator in

Completes OH referral

- Tasks that are critical

policy. Line Manager

reference with the policy.

form and Task check list

and require continuity

ensures it has been

Line Manager ensures it

send request Health

during employee

registered.

has been registered.

System Coordinator to start

absence

case management. After

employee return to work

LM conduct return-to-work

Health System

Health System Coordinator makes

interview to ensure a

Coordinator makes

entry to the Health System and

smooth re-entry.

entry to the Health

send original of sick leave

Employee must complete

System

certificates to HR weekly.

return to work assessment

upon request and attend

return to work interview

Health System Coordinator is

in charge of regular reporting

with line manager.

to relevant HRLT/ALT in

OH provides Line

quarterly based

Managers and HR with

advise on employee’s

fitness to return to work

HR informs FC&A monthly on

and clears employee to

relevant adjustment payment

return to work. For

for sick leave days.

absence of 6 and more

months - Azeri Labour

Code applies (refer to

Sickness Absence Policy)

*Employees working offshore/on sites are required to provide early notification of their sickness absence so that site management can effectively

and efficiently re-arrange manning, flights, etc.

**Payroll contact person is Vadim Osadchiy

Control Tier : 2-AZSPU

Revision Date : 29 July 2010

Document Number: AZSPU-HSSE-DOC-00148-2

Print Date: 2/1/2011

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AzSPU Sickness Absence Management Programme

Page 7 of 9

Return To Work

Depending on the duration of absence and the nature of an employee‟s illness or injury, it may be necessary

to formulate a programme that suitably supports the employee‟s re-entry to work. Return-to-work

interviews need to be carried out by line managers after every instance of a long-term absence. The

interview provides an opportunity to explore how best to support the employee while meeting the needs of

the business. A return-to-work interview is a lever to improve individual/team performance and is

considered a critical element in positively managing resource planning and productivity in the SPU - line

managers will be held accountable for the quality of those discussions and its impact on team performance.

The line manager, OH, Human Resources will liaise with the employee to develop a suitable plan for re-

entry that might include one or all of the following:

¾ Complete return to work assessment

¾ Modification of duties for an earlier return to work

¾ Individual tailoring along with impact reviews

¾ Consideration for an alternate role (where necessary and possible)

Absence review meetings

The purpose and style of the meeting should be a positive and constructive one. The discussion should be

focused on exploring the root cause of the absence with the aim of implementing practical steps to improve

the employee‟s health. From a process standpoint:

 Line manager makes a request to Health Systems Coordinator for an assessment of short-term

absence trend for employee(s).

 Health analyses the data and provides a summary of their findings and recommendations to the line

manager to support a quality conversation between the line manager and the employee.

 The line manager conducts the meeting with an aim of helping and encouraging the employee to be

open about the level of support they need to improve their health and to understand the impact of

frequent sickness absence.

 The employee and line manager agree to key action and timeline for next review.

 If at the next review there is no improvement in the frequency of absence or performance, the line

manager engages HR to start disciplinary procedure with the employee in accordance with the company

disciplinary policy.

Counselling Referral

In some instances, counselling may be beneficial and as a BP employee you have access to an Employee

Assistance Programme (EAP). This service is confidential and is provided for any employee and/or their

immediate family members. OH will, in all referrals of stress, depressive or mental health issues, advise the

employee to seek support from the EAP. Where necessary, counsellors will provide OH with advice on

treatment requirements and return-to-work (RTW) considerations. Counselling referral should be considered

in the following situations:

1. Long-term absence.

2. Following review by OH, progress is found to be slow, usually less than 1 month.

3. EAP has been recommended but not pursued by the employee, found unsuitable or is not aiding

progression.

4. Any other situation where the OH deems a referral necessary.

Funding for counselling assessment and treatment that is deemed beneficial to recovery and will result in an

earlier Return To Work (RTW) will require approval by the line manager

Rehabilitation and Adjustment

Rehabilitation and adjustment is a collective process that offers a range of appropriately determined

facilitative services that support an employee while their health and capabilities are being restored to its

former state. This code of practice covers the arrangements for the return to work and rehabilitation of

Control Tier : 2-AZSPU

Revision Date : 29 July 2010

Document Number: AZSPU-HSSE-DOC-00148-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION

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AzSPU Sickness Absence Management Programme

Page 8 of 9

employees following long-term sickness/injury absence and of disabled employees. “Long term sickness” is

defined as more than 15 consecutive calendar days of uninterrupted from work due to illness or injury.

Adjustments can be temporary or made on a permanent basis.

Examples of adjustments to working arrangements include:

 allowing a phased return to work

 changing individual's working hours

 providing help with transport to and from work

 telecommuting

 allowing an employee to be absent from work for rehabilitation treatment.

Examples of adjustments to work location include:

 moving tasks to more accessible areas;

 making alterations to the premises.

Examples of adjustments to a job include:

 providing new or modifying existing equipment and tools

 modifying work furniture

 providing additional training

 modifying instructions or reference manuals

 modifying work patterns and management systems

 arranging telephone conferences to reduce travel

 providing a buddy or mentor

 providing supervision

 reallocating work within the team;;

 providing alternative work assignments

It‟s possible for an illness or injury to render an employee unfit for their role whereby, they are absent for

long periods. E.g. according to article 74 of the Azeri Labour Code, the employment contract may be

terminated by the reason that the employee cannot perform his/her duties or labour functions form more

than six months because of complete loss of ability to work (except for some sicknesses when the law sets

a longer period). It should be noted that complete loss of ability to work is determined by a written

certificate from the State Medical Commission.

Medical Reports

As part of the assessment process, OH may require a detailed medical report from the employee‟s General

Practitioner (GP) or specialist. Prior to making a request, OH will seek the employee‟s permission to access

his/her medical report from their General Practitioner (GP) or Specialist. In general, it will be appropriate to

get a report from the individual‟s GP before taking any significant action in respect of absence frequency.

Having obtained the GP‟s report, therefore, it might also be appropriate to get further expert input,

particularly if the medical considerations aren‟t clear, for example in cases that are stress-related or which

appear to have some non-physical causes.

The process for accessing an employee‟s medical report is as follows:

1. OH provides clarity on the data required and confirms how it will be used (confidentiality

maintained).

2. Employee agrees and signs consent form.

3. OH makes request for medical report.

Control Tier : 2-AZSPU

Revision Date : 29 July 2010

Document Number: AZSPU-HSSE-DOC-00148-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION

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Procedure for Control of Work

Page 2 of 30

TABLE OF CONTENTS

PURPOSE & SCOPE ----------------------------------------------------------------------------- 4

1.1.

Purpose ------------------------------------------------------------------------------------ 4

1.2.

Scope --------------------------------------------------------------------------------------- 4

DEFINITIONS ------------------------------------------------------------------------------------- 4

GENERAL REQUIREMENTS----------------------------------------------------------------- 4

3.1 Legislation & Standards--------------------------------------------------------------------- 4

3.3 Deviations ---------------------------------------------------------------------------------------- 6

KEY RESPONSIBILITIES --------------------------------------------------------------------- 6

4.1

General ------------------------------------------------------------------------------------- 6

4.2

Single Point Accountability --------------------------------------------------------- 6

4.3

Technical Authority -------------------------------------------------------------------- 6

4.4

Levels of Authority --------------------------------------------------------------------- 7

4.5

Acceptance of Accountabilities --------------------------------------------------- 7

CONTROL OF WORK REQUIREMENTS------------------------------------------------- 7

5.1 Provision of Written Control of Work Process -------------------------------------- 7

5.2 Accountabilities -------------------------------------------------------------------------------- 7

5.2.1 Definition of Accountabilities -------------------------------------------------------------- 7

5.2.2 Levels of Authority--------------------------------------------------------------------------- 8

5.2.3 Roles Acceptance----------------------------------------------------------------------------- 8

5.2.4 Single Point of Accountability-------------------------------------------------------------- 8

5.3 Training and Competency ------------------------------------------------------------------ 8

5.3.1 Competency Definitions --------------------------------------------------------------------- 9

5.3.2 Training and Refresher Training ----------------------------------------------------------- 9

5.3.3 Competence Assessment -------------------------------------------------------------------- 9

5.3.4 Training and Competency Records ------------------------------------------------------ 10

5.4 Planning and Scheduling ----------------------------------------------------------------- 10

5.4.1 Time and Resource Requirements ------------------------------------------------------- 10

5.4.2 Simultaneous Operations ------------------------------------------------------------------ 10

5.4.3 Work Coordination ------------------------------------------------------------------------- 11

5.5 Risk Assessment Process---------------------------------------------------------------- 11

5.5.1 Participation and Communication-------------------------------------------------------- 11

5.5.2 Site Inspection ------------------------------------------------------------------------------ 11

5.5.3 Routine Tasks ------------------------------------------------------------------------------- 12

5.5.4 Fitness of Equipment----------------------------------------------------------------------- 12

5.5.5 Risk Reduction ------------------------------------------------------------------------------ 12

5.5.6 Emergency Response ---------------------------------------------------------------------- 13

5.5.7 Requirements for High Risk Activities-------------------------------------------------- 13

5.6 Permitting Process-------------------------------------------------------------------------- 13

5.6.1 Work-Site Inspection ---------------------------------------------------------------------- 14

5.7 Communication of Scope, Hazards, and Controls ------------------------------- 14

5.7.1 Understanding of Permit Contents ------------------------------------------------------- 14

5.7.2 Permit Acceptance ------------------------------------------------------------------------- 15

5.7.3 Remote Locations -------------------------------------------------------------------------- 15

5.8 Monitoring of the Permit Process------------------------------------------------------ 15

5.8.1 Regular Communication------------------------------------------------------------------- 15

5.8.2 Work Re-commencement ----------------------------------------------------------------- 16

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

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Procedure for Control of Work

Page 3 of 30

5.8.3 Shift Change--------------------------------------------------------------------------------- 16

5.8.4 Site Conditions Monitoring --------------------------------------------------------------- 16

5.8.4 Status of Permits ---------------------------------------------------------------------------- 16

5.9 Work Completion ---------------------------------------------------------------------------- 17

5.9.1 Permit Closure ------------------------------------------------------------------------------ 17

5.9.2 Reinstatement ------------------------------------------------------------------------------- 17

5.10 Auditing and Compliance --------------------------------------------------------------- 17

5.10.1 Audit Records ----------------------------------------------------------------------------- 17

5.11 Lessons Learned--------------------------------------------------------------------------- 18

5.12 Stopping Unsafe Work ------------------------------------------------------------------- 18

5.12.1 Personnel Obligation --------------------------------------------------------------------- 19

5.12.2 Investigation of Unsafe Work ----------------------------------------------------------- 19

KEY DOCUMENTS / TOOLS / REFERENCES ----------------------------------------- 19

SSOW Specific Cross References------------------------------------------------------------------- 19

APPENDIX 1: Control of Work Process Flowchart------------------------------------------- 20

APPENDIX 2: Glossary of Terms ----------------------------------------------------------------- 20

APPENDIX 2: Glossary of Terms ----------------------------------------------------------------- 21

APPENDIX 3: Assignment of Roles--------------------------------------------------------------- 24

Area Operations Managers (AOM) ------------------------------------------------------------- 24

Site Managers (SM) / Site Controllers (SC)/Offshore Installation Managers (OIM)

Department Head (DH)---------------------------------------------------------------------------- 25

Area Authority (AA) ------------------------------------------------------------------------------- 25

Performing Authority (PA) ----------------------------------------------------------------------- 26

APPENDIX 4: Requirements for High Risk Activities --------------------------------------- 26

Revision/Review Log ---------------------------------------------------------------------------------- 28

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Procedure for Control of Work

Page 4 of 30

PURPOSE & SCOPE

1.1. Purpose

The purpose of this Procedure for Control of Work is to set out a required approach to

managing work risk for BP AzSPU activity, its employees and contractors.

This procedure defines the Requirements for Control of Work processes. Conformance to

the requirements detailed in this procedure is necessary to deliver the intent of the

Operating Management System Group Essential 4.5.1 - “Implement and maintain a process

to plan work, identify hazards, assess risk and put in place risk reduction measures to allow

work tasks to be completed safely and without unplanned loss of containment causing

environmental damage.”

1.2. Scope

This procedure covers the means of safely controlling construction, maintenance,

demolition, remediation, operating tasks and similar work activities carried out by the BP

workforce at BP premises.

Subject to this procedure’s intent and subject to existing contractual constraints (to the

extent that they can not be renegotiated), where contractors and their associated

subcontractors perform work at BP premises, this procedure shall be applied to them in

relation to that work.

DEFINITIONS

(See Appendix 3)

Refer to document AzSPU-HSSE-DOC-00021-2 HSE Definitions for definitions common to

this Procedure. Definitions specific to the Procedure are included below.

GENERAL REQUIREMENTS

3.1 Legislation & Standards

- Operating Management System OMS Essentials 2.3(2.3.1) and 4.5(4.5.1)

- BP Group Defined Practice for Control of Work GDP 4.5-0001(Link)

AzSPU Control of Work (CoW) Policy

AzSPU implements the Group Defined Practice for Control of Work (GDP 4.5-0001). This

practice covers the means of safely controlling construction, maintenance, demolition,

remediation, operating tasks and similar work activities of BP employees and contractors on

BP facilities.

Following this Policy is everyone’s responsibility.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

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Procedure for Control of Work

Page 5 of 30



This policy and the associated AzSPU Procedure for CoW (AzSPU-HSSE-DOC-00002-

2) detail how the Group CoW requirements are delivered in AzSPU. More detail on all of

the following points can be found in the AzSPU CoW procedure. Reference is also

made to additional related AzSPU documentation.



A Single Point of Accountability (AzSPU HSSE & TD VP) will manage and deliver the

CoW process. All identified roles will have defined accountabilities. Each accountable

and responsible person shall understand and accept their role.



Persons will be trained and competent in their CoW roles. Defined CoW competency

and training shall be identified and checked at defined frequencies. CoW training and

competency records will be maintained and updated. More information on training and

competency can also be found in the AzSPU CoW Training Policy (AzSPU-HSSE-DOC-

00088-2).



Work planning and scheduling shall identify individual tasks and interactions; consider

time and resources needed for hazard identification, risk assessment, preparation and

planning; identify simultaneous operations’ compatibility; and coordinate with priorities

of other activities.



All tasks shall be risk assessed. At least one member of the workforce performing the

task shall participate in the risk assessment. To reduce risk, measures shall be

considered in the following order: Elimination, Substitution, Control and Mitigation.

Approval for work will be commensurate with the level of risk as determined by the risk

assessment. Prior to work start-up equipment shall be inspected; emergency plans shall

be in place; and all involved personnel must sign-off the risk assessment. The risk

assessment process is defined in the AzSPU Procedure for Task Risk Assessment

(AzSPU-HSSE-DOC-00063-2).



A Work Permit shall be obtained for high-risk work (confined space entry, work on

energy systems, ground disturbance, hot work, or other hazardous activities). Only work

covered by the Work Permit can be conducted. Information can also be found in the

AzSPU Permit to Work Procedure (AzSPU-HSSE-DOC-00060-2).



The work site shall be inspected prior to issuing the Work Permit. A competent person

shall identify the scope, hazards, controls and mitigations. The person issuing the

permit must confirm that the person(s) accepting the permit fully understand its

contents. All involved in the work must understand and sign-off the Work Permit.

Operations and other personnel shall be informed of and understand the impact and

status of all work which may affect them prior to commencement.



A responsible person shall monitor and manage all tasks performed under a Work

Permit. Those issuing the permit shall maintain regular communication with those

performing the work. If work is interrupted (e.g. due to a shift change or stopped work),

site conditions and appropriate control measures must be reassessed. The status of

Permits (including a register of associated inhibits / overrides / isolations) shall be

accurate, up-to-date, and available at a designated location.



The work site shall be left in a safe condition on completion or interruption of work. The

CoW process shall include de-isolation, reinstatement and testing of the system’s

integrity. Upon completion of work, the permit shall be closed by signature from the

appropriate authority.



The CoW process shall be subject to a program of documented, regular auditing. The

audits shall include CoW documentation, as well as its correct use and application.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

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Procedure for Control of Work

Page 6 of 30

 Internal and external lessons learned that impact the CoW process shall be captured,

incorporated, and shared. The process for this is defined in the AzSPU Lessons

Learned Communication Process (AzSPU-HSSE-DOC-00137-2).

 Everyone has the obligation and authority to stop unsafe work.

In the event of a conflict between this procedure and applicable legal and regulatory

requirements, the applicable legal and regulatory requirements shall be followed. If this

procedure creates a higher obligation, it shall be followed as long as full compliance with

applicable legal and regulatory requirements is achieved.

Applicable national law is national law as amended by project specific agreements, e.g. the

ACG Production Sharing Agreement (PSA), and relevant International Conventions, if any,

in force in Azerbaijan or Georgia, as applicable.

3.3 Deviations

Under exceptional circumstances, a decision to deviate from any of the specific requirement

detailed in this procedure shall be based on a risk assessment (including defining and

documenting the risk reduction measures that are to be applied). Such deviations must be

fully justified and approved using the deviation process described in the current version of

the Procedure for Deviations (Doc. No: AZSPU-HSSE-DOC-00011-2).

Any deviation, changes or amendments should be communicated to the Custodian of this

procedure along with the reasons.

KEY RESPONSIBILITIES

4.1 General

All identified roles within the Control-of-Work procedure must have defined accountabilities.

The intent is to ensure that all roles and responsibilities, required to operate the Control-of-

Work policy and associated procedures are identified and articulated to the designated

persons, that those persons are competent and authorized, and that auditable evidence to

support this requirement is available.

There must be auditable evidence that the following Control-of-Work roles and

responsibilities have been assigned to suitably competent personnel. See Appendix 3 for a

listing of assignments.

4.2 Single Point Accountability

 A person who will be ultimately responsible for the overall performance of the

written Control of Work policy and associated procedures.

4.3 Technical Authority

 A person responsible for confirming the accuracy and integrity of technical

content and changes

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

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Procedure for Control of Work

Page 7 of 30

Augmenting these specific roles, there are additional roles contained within the following

documents, which support the Control of Work:

 AZSPU-HSSE-DOC-00060-2: Procedure for Permit to Work

 AZSPU-HSSE-DOC-00063-2: Procedure for Task Risk Assessment

4.4 Levels of Authority

The levels of authority for approval to proceed with work shall be commensurate with the

level of risk involved.

Those who give final authorization for any work must be sufficiently trained and suitably

aware to competently assess all of the hazards and risks in accordance with the

Authorization Procedure

(Doc. No: AZSPU-HSSE-DOC-00012-2), this requires full

knowledge of the work in progress within the area concerned.

In order to comply with this requirement, the following information must exist:

 A clear definition / description for each authority level including the required training

and knowledge for each level.

 A formal process must be in place (e.g. risk matrix) that clearly defines and allows

determination of individual risk levels.

 An Authority-Risk matrix (or similar tool) defining the appropriate authority level for the

determined level of risk.

4.5 Acceptance of Accountabilities

All roles and responsibilities required to operate the Control of Work process must be

identified and persons with identified roles shall demonstrate that they understand and

accept their accountabilities.

These responsibilities and accountabilities must also be documented, personnel must be

made aware of their role(s) and responsibilities, and must have ready and easy access to

them in documented form.

CONTROL OF WORK REQUIREMENTS

5.1 Provision of Written Control of Work Process

Written Control of Work policy and associated SSOW procedures shall be in place and

describe how control of work is delivered at a site level.

They must be issued in accordance with a document control management system and any

changes must be subjected to a strict document control procedure before authorization and

adoption. All proposed changes must be reviewed by competent persons in order to

examine the proposed changes.

5.2 Accountabilities

5.2.1 Definition of Accountabilities

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

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Procedure for Control of Work

Page 8 of 30

All identified roles within the CoW policy and associated procedures shall have defined

accountabilities.

5.2.2 Levels of Authority

The levels of authority for approval to proceed with work shall be commensurate with the

level of risk.

Those who give final authorisation for any work shall be sufficiently trained

and suitably aware to assess the hazards and risks. They shall have full

knowledge of the work in progress within the area concerned.

b) The CoW policy and procedures shall include:

A clear definition / description for each authority level including the required

competence for each level.

A formal process (e.g. risk matrix) that clearly defines and allows

determination of individual risk levels.

An Authority-Risk matrix (or similar tool) defining the appropriate authority

level for the determined level of risk.

5.2.3 Roles Acceptance

Each person assigned a CoW role shall, upon request, be able to demonstrate that he or

she understands and accepts the assigned role, accountabilities and responsibilities.

A list of the required roles, including their accountabilities and responsibilities,

shall be clearly documented as part of the CoW policy and procedures.

Personnel assigned a CoW role shall be informed of their role(s) and

responsibilities, and shall have ready and easy access to them in

documented form.

5.2.4 Single Point of Accountability

There shall be a Single Point of Accountability (SPA) for management of the CoW process

and its continuing successful delivery:

 SPA authorities, accountabilities, and responsibilities shall be clearly documented as

part of the CoW policy and procedures

 The identity and contact details for the SPA shall be readily and easily accessible to

personnel.

5.3 Training and Competency

All persons involved in the Control of Work process must be appropriately trained and have

reached the level of competence required to ensure correct application of the process.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

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Procedure for Control of Work

Page 9 of 30

5.3.1 Competency Definitions

To define the competency for any given role, that role must be assessed for the knowledge,

skills and reasoning required to carry it out safely. The resulting defined competency must

be documented and used to establish the competency and training requirements of

personnel expected to carry out that role.

In order to comply with this requirement:

 The knowledge, skills and reasoning requirements for each identified role must be

documented.

 All persons involved in the Control of Work process must be appropriately trained and

competent to carry out their roles

 All roles must have a defined level of required competency

 Training must be established that links to the defined competency

 Training, including refresher training, must be made available for all roles within the

Control of Work process

 Competence levels will need to be checked regularly

 Training and competency records must be kept and kept updated

 A documented program of audit and review for defined competencies must be in place

to capture lessons learned and new best practices.

5.3.2 Training and Refresher Training

Training, including refresher training, shall be available for all roles within the Control-of-

Work process and linked to the defined competency set.

Personnel must be provided with the training necessary to equip them with the

understanding, knowledge and skills to fulfill their responsibilities safely. A training program

must be in place that accounts for initial users, those requiring refresher training, and those

who require remedial training because they have been recognized as operating below

acceptable standards.

A documented training program must exist and identify:

 All personnel designated a Control-of-Work role

 The training required by designated personnel in order to fulfill their roles (including

dates for refresher training and re-certification).

The AzSPU utilizes Virtual Training Assistant (VTA) to manage training requirements and

track training records.

Training for contractor employees is primarily the responsibility of the contractor. The

contractor must ensure, and BP will verify, that the appropriate training has been identified

and received, and that contractor employees are competent to undertake the tasks expected

of them.

5.3.3 Competence Assessment

A competence assessment program, including regular audits and reviews for each

designated Control-of-Work role, will be used to ensure that the required level of knowledge

and skills for execution of the assigned responsibilities are in place. All results of the

assessments will be documented and used to identify future training requirements.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

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Procedure for Control of Work

Page 10 of 30

5.3.4 Training and Competency Records

Training and competency records will be maintained for all personnel and will include

training received (including dates) as well as qualifications and certifications held. The

records also include the due dates for refresher training and re-certification.

For the matrix demonstrating training requirements for AzSPU Safe Systems of Work refer

to AzSPU Control of Work Training Policy AZSPU-HSSE-DOC-00088-2

5.4 Planning and Scheduling

Planning and scheduling of work shall identify individual tasks and their interaction.

The intent is to ensure that Planning and Scheduling of work delivers an integrated planning

function, which accurately reflects the work to be carried out, use of resources and time

period required for the safe completion of work. This should reflect:

 Does the planning and scheduling of work identify individual tasks and their

interaction?

 Does the planning and scheduling function allow enough time and resources for

performance of risk assessments, permitting and job preparation?

 Are simultaneous operations identified and consideration given to their compatibility?

 Whenever work is dependent on, or affects, another activity, is the planning,

scheduling and implementation coordinated and any priorities of execution defined?

5.4.1 Time and Resource Requirements

Planning and scheduling shall consider time and resource requirements for hazards

identification, risk assessment, preparation and planning.

A documented work planning process, taking into account the time required for Control of

Work, must be in place. For any activity, Hazard Identification, Risk Assessment, planning,

scheduling and preparation shall be integral to the work planning process. This includes the

identification of competent personnel and suitable equipment required for execution of the

task.

Where necessary, the appropriate subject matter experts must be included in the planning

stages.

5.4.2 Simultaneous Operations

Simultaneous operations shall be identified and consideration given to their compatibility.

Simultaneous Operations are defined as:

Activities undertaken and performed by two or more independently supervised work groups

or managed organisations, where the physical proximity or activities on one work location

have the potential to impact another work location.

Examples of Simultaneous Operations are:

 Working at height and working at ground level in the same area

 Lifting operations in congested works areas

 Other combined activities; generally fabrication, welding, rigging, painting and cleaning

activities

 When Operations (Production and Maintenance), Well Operations, Construction or a

Sub-Contractor need to undertake or take control of an activity simultaneously.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

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Procedure for Control of Work

Page 11 of 30

 When newly installed equipment at any location is formally handed over to Operations

and Construction or Sub-Contractor continues work at the same location.

 When an area that is formally handed over to Construction contains currently operating

process plant and equipment

 When Work-over / Drilling rig or rig-less activities are in close proximity to a fixed

facility (operational or under construction). Examples are activities such as well clean

up, testing and flaring. This SIMOPS situation has the potential to significantly increase

the risk due to activities occurring in close proximity.

5.4.3 Work Coordination

When work is dependent on or affects another activity, their planning, scheduling and

implementation shall be coordinated and priorities of execution defined.

The planning process must identify all linked activities, including those associated with

planned maintenance. Where necessary, all activities must be coordinated and prioritized

so that they can be completed in a safe, efficient and timely manner.

5.5 Risk Assessment Process

Prior to commencement of a task, it must be ensured that a risk assessment in accordance

with the Task Risk Assessment procedure

(Doc. No: AZSPU-HSSE-DOC-00063-2) is

conducted and is capable of coping with various levels of complexity, dependant upon the

hazards, likelihood of those hazards being realized, and the extent of the controls and

mitigation needed to ensure that the work can be completed safely.

5.5.1 Participation and Communication

At least one member of the workforce performing the task shall participate in the risk

assessment, which shall be communicated in writing and signed off by all involved in task.

Where more than one team is assigned to carry out the work, a representative from each

shall be included.

Results of the risk assessment must be recorded and communicated in writing to all

personnel involved in the assessed task.

All personnel involved in carrying out the task must sign off on the completed risk

assessment findings to show that they have agreed with and understood them.

5.5.2 Site Inspection

The work site shall be inspected by a competent person as a prerequisite for conducting the

risk assessment to highlight the hazards arising from the location features. These hazards

are usually common to all work carried out at the location and must be accounted for in the

risk assessment.

Findings from the site inspections, carried out by a competent person, shall be reported to

the risk assessment team before the risk assessment can be approved and signed off.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

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Procedure for Control of Work

Page 12 of 30

5.5.3 Routine Tasks

Routine tasks may be covered by a procedural approach providing a documented risk

assessment has been conducted. Templates for routine tasks are available in ISSOW

Sentinel PRO Database. Those tasks are also subject to regular audits and periodic content

review process. Link to electronic ISSOW system: http://bp1bakap054/sentinel_pro/

All tasks classified as routine must be easily identifiable and must have a documented risk

assessment.

Documented risk assessments, and the routine procedures to which they apply, must be

formally recorded and controlled utilizing a document control management system.

All documented Risk Assessment, and the procedures to which they apply, must be subject

to a program of regular review.

Persons carrying out activities controlled by procedures must be trained, competent and

authorized to do so.

5.5.4 Fitness of Equipment

All equipment used in performing work must be assessed fit for purpose by a competent

person through inspection and review of certification.

A system must be in place to ensure that all equipment identified as necessary for safe

completion of the task is checked by a competent person to ensure it is of an adequate

specification for the task, within the date for testing and re-certification, and free from

obvious defects or excessive wear.

5.5.5 Risk Reduction

To reduce risk, Risk Assessments shall consider these measures in the following order:

 Elimination(when hazard is removed)

 Substitution(substitute with lower hazard)

 Control(engineering design and administrative controls)

 Mitigation (planned maintenance and etc.)

In order to comply with this requirement, hazards shall be eliminated from the task wherever

possible. If a hazard cannot be eliminated, consideration shall then be given to its

substitution.

If the hazard cannot be eliminated or substituted, control measures must be put in place.

Personal Protective Equipment:

Personal Protective Equipment (PPE) shall only be considered as the last protective barrier

before a person is exposed to a hazard. Reliance on PPE shall only occur after all other

efforts have been made to eliminate or reduce the hazard. A system shall be in place to

ensure that Personal Protective Equipment identified as necessary for safe completion of

the task (including contractor supplied equipment) is checked by an authorised person at

defined intervals to confirm it meets the defined specification for the task and is within date

for testing and re-certification.

Mitigation measures (measures to reduce the affects of an accident or condition) must be in

place even when controls are in place because residual risks will still remain.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 13 of 30

Barriers and Safety Signs:

The effective use of physical barriers and safety signs shall be in place, such that hazards

and risks associated with all work activities are clearly identified and delineated to ensure

safe operations, safety of personnel, safety of plant and equipment and protection of the

environment. Where risk assessment has identified non-eliminated hazards other methods

will be put into place to minimize the risk of exposure to personnel. Examples of such will be:

 work place where high levels of noise have been identified

 areas of ongoing controlled operations, e.g. lifting operations, breaking of

containment, excavation activity, etc.

 areas where vehicle entry is either not permitted or only permitted with Permit

 areas of chemical storage and handling

Above examples must be clearly signed and barriered to control the hazards to personnel.

BP Azerbaijan Strategic Performance Unit (AzSPU) has reviewed and adopted the following

regulations and standards in relation to physical barriers and hazard warning signs:

 The Health and Safety (safety Signs and Signals) Regulations 1996 - L64

 Fire and Life Safety Signs - NFPA 101

5.5.6 Emergency Response

Proven emergency response plans, based on potential emergencies, shall be in place

before commencing work.

The risk assessment shall identify the credible potential emergencies that could occur during

the work. Based on the risk assessment findings, emergency response plans must be in

place before work commences.

All personnel involved in the work must be made fully aware of the control measures and

emergency response plans that are in place and the actions required of them in an

emergency.

5.5.7 Requirements for High Risk Activities

Requirements detailed in the Golden Rules of Safety (Appendix 4 of this document) shall be

applied when defining the controls for work activities involving energy isolation, ground

disturbance, confined space entry, working at heights, lifting operations, hot work.

5.6 Permitting Process

A formal process of “permitting” must be utilized for specific high risk work to allow such

work to be safely carried out using the appropriate level of control.

Before conducting work that involves confined space entry, work on energy systems, ground

disturbance, hot work or other hazardous activities, a permit shall be obtained.

The intent is to ensure that a formal process of permitting is utilized for the specific high risk

work mentioned above and to allow such work to be safely carried out using the appropriate

level of control.

A work permit must comply with the following mandatory requirements:

 Define the scope of work, location and its duration.

 Identify hazards and reference risk assessments.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 14 of 30

 Identify isolation of energy sources required to carry out the job.

 Establish control measures to eliminate or mitigate risks.

 Link the work to other associated work permits or simultaneous operations.

 Ensure that where there are isolations common to more than one permit, the isolations

are not removed before all permits have been signed off.

 Specify those carrying out the work and verify that the risks and control measures

have been communicated to them.

 Be authorized, monitored and re-validated by the responsible person.

 Ensure adequate control over the return to normal operations.

A work permit itself is not a control for an individual work task. It is a means of recording the

controls required and the reasons behind their inclusion.

Only work covered under the task description of the permit can be performed.

5.6.1 Work-Site Inspection

The work-site shall be inspected by a competent person before a permit is issued to ensure

that conditions have not materially changed.

A visual inspection of the work site must be conducted by a competent person in order to:

 Confirm all permit requirements have been fulfilled.

 Identify any problems that may have previously been overlooked.

 Identify any material changes to the site that will affect the findings of the original risk

assessment.

Material changes to the site, or the existence of hazards overlooked by the risk assessment,

will require the review of the existing assessment, or a new Risk Assessment.

5.7 Communication of Scope, Hazards, and Controls

In order to reduce the possibility of an incident or accident, the scope of the work, hazard

controls, and the mitigations used shall be communicated in writing and signed off by all

involved in the task.

It is vital for the safe execution of work that everyone involved is acquainted with the

identified hazards, likelihood of those hazards being realized and the controls and mitigation

actions which have been applied in order to reduce the possibility of an incident or accident.

5.7.1 Understanding of Permit Contents

The person responsible for issuing the permit must confirm that the person(s) accepting the

permit fully understands its contents, and that they:

 Understand the scope and requirements of the work permit, adjacent activities and

hazards and initial emergency actions.

 Are shown the correct equipment addressed by the permit, which shall be clearly

identified.

 Are able to identify when changes in the work environment invalidate the original

permit, and shall cease all activity until a re-assessment has been completed

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 15 of 30

5.7.2 Permit Acceptance

The person accepting the permit shall ensure that all involved in the task sign to confirm

understanding of the scope, hazards, controls and mitigation.

There must be effective communication to ensure full understanding of the information being

conveyed and there must be a recorded and auditable indication that this has taken place.

Workforce members must be made aware of the permit contents, especially the:

 Scope of work.

 Hazards that may be encountered.

 The controls and mitigating actions in place to reduce these hazards and their affects.

Workforce members must sign the permit to formally acknowledge that they fully understand

its contents.

A copy of the permit must be retained on site for the duration of the work for the benefit of

the work force.

Operations and other relevant personnel shall be informed of and understand the impact

and status of all work, which may affect them prior to commencement of the work.

5.7.3 Remote Locations

Personnel operating in remote locations may have limited access to facilities and other

competent personnel. Therefore it is particularly important that the persons performing work

at remote locations off-site shall:

 Have the skills and competency to identify the required work scope, hazards, controls

and mitigation measures.

 Establish and maintain regular communication.

 Validate the permit requirements with another competent person.

Personnel operating in remote locations shall be able to demonstrate their understanding of

the Control of Work process to which they must adhere, and that they have the skills and

knowledge necessary to carry out the work, including the ability to safely carry out electrical

and mechanical isolations where required.

Personnel operating in remote locations shall also be provided with a reliable system of

communication and be competent in the use of that system. They have to have access to a

competent person with whom they can confirm their understanding of the permit, and

validate the permit.

5.8 Monitoring of the Permit Process

All ongoing work requiring a permit shall be regularly monitored and managed by a

responsible person regularly visiting and inspecting the work site to ensure that the

conditions detailed on the permit have not been compromised, that only the work as

described on the permit is carried out, and the work is continuing in a safe manner.

The frequency and type of monitoring required must be defined as part of the risk

assessment process.

5.8.1 Regular Communication

Those issuing the permit shall provide monitoring of the work, and maintain regular

communication with those performing the work.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 16 of 30

It must be ensured that the conditions detailed on the permit have not been compromised

and that work continues in a safe manner. It is also important to ensure that only the work

described on the permit is carried out.

Work must only be carried out within the conditions of the permit.

A competent person must be assigned to regularly visit the worksite in order to ensure that

the permit conditions are being complied with by the workforce and to continually assess

whether the original permit still covers the work in progress.

5.8.2 Work Re-commencement

If work is interrupted, the site conditions and appropriate control measures must be re-

assessed before work is allowed to re-commence. Interruptions may include meal breaks,

smoke breaks, alarms, emergency situations and shift changes.

After any break in activity, the conditions and control measures must be reassessed as

compliant with the current permit by a competent person before any work can restart.

Where conditions or control measures are seen to have changed, work must not restart until

the situation has been assessed by a competent person and conditions returned to those

required by the permit. If this cannot be achieved, a new permit shall be required.

5.8.3 Shift Change

At shift change, before work re-commences, hand-over arrangements between all involved

in the work shall include the status of continuing work, a re-appraisal of site conditions and

the appropriate control measures.

5.8.4 Site Conditions Monitoring

The responsible person charged with monitoring the ongoing work shall:

 Identify when the site conditions have changed.

 Assess when the original permit no longer accurately covers the task, stop the job if

necessary and request a re-assessment.

A copy of the current permit must be retained on site for reference.

The person assigned to monitor the work must have the required competence to recognize

when site conditions no longer comply with the permit requirements.

The person assigned to monitor the work must investigate any indication from the workforce

that the work may be unsafe.

5.8.4 Status of Permits

The status of permits, including a register of associated inhibits, overrides and isolations,

shall be accurate, up to date, and available at a designated location.

A copy of all permits and associated certificates currently in force must be held at a suitable

location (e.g. the control room, the site office, or electronically).

A competent person must be assigned to monitor the status of all permits and to ensure that

associated registers for isolations, overrides and inhibits are maintained in an up-to-date

condition.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 17 of 30

5.9 Work Completion

The work site shall be inspected and confirmed as being in a safe condition on completion

or interruption of work (except where the interruption is an emergency in which case it

should be undertaken after the emergency has been cleared).

On completion or interruption of any work activity, it is essential that prior to the permit being

closed, the work site is visited by a competent person to ensure that no potential sources of

accidents remain and that the equipment can be safely brought back into service without

incident.

When work is interrupted or completed a competent person must inspect the work site to

ensure that:

 The area has been cleared of any tools, rags, debris, etc.

 Fittings and equipment removed or dismantled during the work have been left in a safe

condition.

 The area has been cleaned as required and any spills and contaminants removed and

disposed of safely.

If work is interrupted due to an emergency, the site inspection may be delayed until the

emergency has passed.

5.9.1 Permit Closure

Upon completion of the work, the permit shall be closed by signature from the appropriate

authority.

A documented procedure must be in place to ensure that on completion of the work:

 A competent person has assessed the work site as clean, tidy and in a safe condition.

 A competent and suitably authorized person must provide a sign-off to indicate that the

work is complete and the permit closed-out.

5.9.2 Reinstatement

The Control of Work process shall include de-isolation, reinstatement and testing of the

system’s integrity.

5.10 Auditing and Compliance

The Control of Work processes are subject to a program of regular auditing to maintain a

consistently high standard of Control of Work processes application. The audits should

review and make recommendations for improvements on the correct application of the

Control of Work process, including all documentation, controls, training and competency.

Any discrepancies noted should be communicated to the site and business management

with a requirement that corrective action plans are developed and actions are closed out in a

timely manner.

Monitoring compliance to this procedure, reporting on implementation and progress on

meeting targets, shall be locally owned and included as part of the annual HSSE self-

verification process.

5.10.1 Audit Records

In order to maintain a consistent high standard of CoW process application, it is essential

that a program of regular auditing be established. The audits should review and make

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 18 of 30

recommendations for improvements on the correct application of the CoW process,

including all documentation, controls, training and competency. Any discrepancies noted

should be communicated to the site / installation management with a requirement that

corrective action plans are developed and actions are closed out in a timely manner.

Audit results shall be recorded, analyzed and used to improve the management and quality

of the Control of Work process.

To comply with this requirement of the Control of Work Procedure:

 A regular program of auditing for the Control of Work process must be in place

 Individual PTW and associated ICC’s, including risk assessments, must be regularly

audited

 Audits must account for the Control of Work documentation processes and procedures

as well as their correct use and application

 Audit results must be communicated to the Site Management

 A mechanism must be in place to incorporate improvements identified by the audit

process

Note: A monthly review of audits PTW’s

(Permit to Work) and ICC’s

(Isolation

Confirmation Certificates) shall be conducted to identify any trends and root causes. The

review shall record agreed actions in ISSOW Sentinel PRO Database /Traction and/or the

Sangachal Terminal Action Tracking System (STATS)

5.11 Lessons Learned

Internal and external lessons learned that impact the Control of Work process shall be

captured, incorporated, and shared.

All Major Incident lessons learned are being reviewed for relevance. This include a formal

mechanism for capturing, recording and incorporating lessons learned and a regular review

process for lessons learned from other sites including their relevance and applicability.

At AzSPU level this is ensured via existence of relevant work groups which are in close two

way communications with onshore and offshore facilities, where main aim to verify review

progress status from incidents and their lessons learned flow processes. The detailed

process for this is defined in the AzSPU Lessons Learned Communication Process (AZSPU-

HSSE-DOC-00137-2).

The intent is to ensure that any learning’s on how to improve the CoW process and the safe

means of carrying out work are made available to and used by all facilities across the

AzSPU Group. This shall include:

 Are internal and external lessons learned that impact the CoW process captured,

incorporated, and shared?

 Are all Major Incident lessons learned reviewed for relevance?

 Is an implementation plan for the identified lessons learned documented?

5.12 Stopping Unsafe Work

Everyone has an obligation and the authority to stop unsafe work.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 19 of 30

5.12.1 Personnel Obligation

All personnel must be made aware of their obligation to stop work that they consider to be

unsafe.

All personnel must be made aware of the actions they must take, including reporting, when

stopping unsafe work.

5.12.2 Investigation of Unsafe Work

All instances of work being stopped for reasons of safety must be recorded.

All reports of unsafe work, from any member of the work force, must be properly

investigated and the results recorded.

KEY DOCUMENTS / TOOLS / REFERENCES

SSOW Specific Cross References

This Control of Work procedure shall, where appropriate be used in conjunction with this

suite of AzSPU SSOW Procedures referenced below.

Document Number

Title of Procedure

AZSPU-HSSE-DOC-00011-2

Deviations from Regulations and Procedures

AZSPU-HSSE-DOC-00060-2

Permit To Work

AZSPU-HSSE-DOC-00012-2

Authorization

AZSPU-HSSE-DOC-00063-2

Task Risk Assessment

AZSPU-HSSE-DOC-00048-2

Energy Isolations-Electrical

AZSPU-HSSE-DOC-00049-2

Energy Isolations-Process

AZSPU-HSSE-DOC-00013-2

Confined Space Entry

AZSPU-HSSE-DOC-00050-2

Excavations

AZSPU-HSSE-DOC-00053-2

Procedure for Hot Work

AZSPU-HSSE-DOC-00065-2

Procedure for Working at Heights

AZSPU-HSSE-DOC-00055-2

Procedure for Leak Testing

AZSPU-HSSE-DOC-00062-2

Procedure for Scaffolding

AZSPU-HSSE-DOC-00056-2

Procedure for Lifting Operations

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 21 of 30

APPENDIX 2: Glossary of Terms

Accountable Person

The person in the organization who has ultimate responsibility.

Activities

Specific actions or pursuits.

Assess

To consider and make a judgment upon.

Assurance

A guarantee, giving certainty.

Auditing

A formal or official examination and verification. The audit process should

include monitoring, review, and reporting of the outcome of the audit to those

people who can implement any changes needed.

Authority

a) Official permission.

b) A position that has the power to make a judgement; an individual cited or

appealed to as an expert.

c) The power to influence or command.

BP Company

A company in the BP Group, or a company or other legal entity where BP

has operational control, is responsible for HSSE and has the right to impose

this Standard.

BP Employee

A person employed by a BP Company.

BP Premises

Any site, location, vehicle or vessel that is owned or operated by or for a BP

Company.

CoW

Control of Work

Competency

The ability to perform a task in the correct manner with the correct

understanding and reasoning behind the task.

Competent Person

A person who has demonstrated that they have the knowledge, training and

experience required to perform the defined role to the standard required.

Confined Space

A confined space is one that is large enough for personnel to enter, has

limited or restricted means of entry, and is not designed for normal or

continuous occupancy. It can be any enclosed or partially enclosed space

where there is a risk of death or serious injury from hazardous substances or

dangerous conditions (e.g. lack of oxygen).

Contractors

Members of the work force who are not directly employed by BP.

Control

a) A mechanism used to regulate a physical process or activity.

b) An action to mitigate risk.

c) The power to direct (usually through authority).

Document Control

An established means of controlling the issue, use and updating of

Management System

documents used in the management of a site. A full document control

management system (DCMS) will include reference numbers on documents,

means of tracking changes and updates and regular audits of the system to

ensure compliance.

Eliminate

To remove or get rid of.

Energy Systems

Systems, which by their nature contain energy e.g. hydraulic, mechanical,

electrical, potential and pneumatic.

Formal

A formal process or agreement is one that is written, recorded and audited. It

may also include tracking to ensure that work is following the process or

agreement.

Ground Disturbance

Work that involves a man-made cut, cavity, trench or depression formed by

earth removal, or driving piles into the earth surface.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Procedure for Control of Work

Page 22 of 30

Hand-over

The detailed review of an operating unit’s status, condition and ongoing

work.

Hazards

Equipment, materials, activities, or conditions that have a significant potential

to cause injury.

Hot Work

Work which involves either the use or the possible creation of a flame, spark

or high energy discharge that could act as the ignition source for a fire or

explosion.

Interaction

Act upon each other.

Interruption

The actual definition of work interruption may be different at each site, but

could include coffee, smoke breaks and lunch breaks, fire alarms,

suspension of work overnight, emergency situations and shift changes.

Live Equipment

Equipment that is in operation and is therefore the source of energy in the

form of electricity, process fluids, radioactive sources, hydraulic or pneumatic

pressure that could be released or discharged in an uncontrolled manner in

the event of an incident.

Lock

A mechanical device, either key or combination type, to hold an energy

isolating device in the safe position, usually to prevent the energizing of a

machine or equipment.

Management of

An established means of managing and controlling changes within an

Change

organization.

Mandatory

Obligatory or compulsory. All instructions, requirements, procedures etc.,

described as mandatory must be complied with.

Mitigation

An action or event which prevents or minimises the effects of an incident or

condition.

Monitoring

The routine function of regular inspection carried out by a responsible and

competent person.

Non-BP Company

A company outside the BP Group, or a company or other legal entity where

BP does not have operational control.

Permit

A formal and detailed document containing location, time, equipment to be

worked on, Hazard identification, mitigation/precaution measure used,

naming those authorizing the work and those performing the work.

Permit to Work

An approved management system used to control work in a safe manner.

Plan

The function of task

(work) identification, interaction and sequencing

including, preparation and completion requirements, to achieve an outcome.

Plant

Land, building and equipment.

Policy

Plan of action pursued by the Company (BP) with which all personnel must

comply.

Positively isolated

Isolation by mechanical means such as physical disconnection or the

insertion of a blank or slide plate.

Pre-job

An activity which is required prior to a task or work being undertaken.

Procedure

A detailed document either in paper or electronic form which sets out

sequential or parallel actions which shall be followed by those engaged in

carrying out an activity.

Process

A detailed description of a management system or a production operation.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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Procedure for Control of Work

Page 23 of 30

Regular

An activity that is required to take place regularly will be defined by the site

and should cover the normal, typical, activities and explain the frequency of

that work. Regularly is used to indicate activities that must occur frequently

enough to ensure the on-going safety of the work force. For some activities

this might be annually, for others it could be every few minutes.

Responsible Person

A suitably trained and experienced individual who has been formally

assessed as competent and has been given specific actions or areas of

responsibility by an accountable person.

Risk

Possibility of loss, injury, damage, or exposure to hazard or danger.

Risk Assessment

The process of hazard identification and the assessment of the potential for

identified hazards to be realised in any given activity.

Roles

The documented description of personnel functions within a management

structure.

Root Cause Analysis

A formal process designed to determine the key causation factors in an

incident or accident.

Routine

A procedure that does not vary in its execution.

Scheduling

The systematic identification of activities into a time based work flow

process.

Shift change

A period of time during which one work shift stops working and another

commences.

Simultaneous

Separate activities or works, taking place at the same time with the potential

Operations

to impact on each other.

Single Point

The person in the organization (site/Business Unit) who has been appointed

Accountable

as being accountable for the delivery and performance of an activity.

Subject Matter

An acknowledged expert in a particular field.

Expert

Substitution

Replace; serving or causing to serve a function in place of another person or

thing.

Suspension

Temporary removal, withholding or postponement.

Task Risk

A means of identifying work related hazards, assessing the possibility of

Assessment

those hazards being realised and defining the mitigating actions and controls

required to reduce the risk.

Training

The bringing of a person to a desired degree of proficiency in some activity

or skill. Training should only be carried out by people who have been

assessed as being competent to train.

Task

An activity in support of a piece of work.

Verified fit for use

Equipment that has been inspected by a competent person, who has

confirmed that it is fit for use for a specified period and completed a written

record of the inspection.

Work

An activity made up of a number of different tasks.

Workforce

BP employees and every employee of any other company or other legal

entity that has been engaged to perform work on BP Premises.

Work Control

An established means of controlling the completion of work.

Work Planning

A systematic process of identifying and listing work and determining when

such work will be carried out.

Worksite

The location of the activity, work or tasks.

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 24 of 30

APPENDIX 3: Assignment of Roles

The following Control-of-Work roles and responsibilities have been assigned:

Location

Role

Person / Position

Method of

Approved by

Date

Selection

AzSPU

Single Point of

Mark Thomas

Based on

Rashid Javanshir

01 June

Accountability

AzSPU VP

responsibility

SPU Leader

2010

Operations

assigned to the

position and

familiarity with

the Control of

Work standard

AzSPU

Technical

Appropriate person

Based on

Chris Houghton

01 June

Authority

as listed on the

establishment of

SPU Engineering

2010

Authority

Engineering

accepted

Technical

technical

Authorities Team

authority

list

AzSPU Safe System of Work (SSOW) process is mainly forms collection of procedures

aligned with relevant Group defined practices. Current CoW process clearly defines critical

roles and responsibilities required to maintain safe and smooth operations at BP Operated

facilities:

Area Operations Managers (AOM)

The Area Operations Manager is responsible for:

 Ensuring that the PTW Process applied at their sites are authorised by them prior to

implementation.

 Periodic self-regulatory reviews.

Site Managers (SM) / Site Controllers (SC) / Offshore Installation

Managers (OIM)

Site Managers Site Controllers and Offshore Installation Managers are responsible for:

 Overall operation of the PTW on their site and ensuring that the procedures described

in this document are consistently followed.

 Ensuring that the PTW process is subject to regular monitoring and auditing, acting

upon the results of these audits to maintain the integrity of the system and proposing

any recommendations for system improvement.

 Ensuring that the training and competency standards, as defined in this document, are

followed and to satisfy him / herself that the AA is competent

 Authorization of all categories of WCC’s (Work Control Certificate’s)

 Approval of all Level 2 Risk Assessments (Normal, ORA, IRA & SARA).

 Approval of audits.

 Signature for approval of Deviations from this procedure.

 Approval of all Routine Templates

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 25 of 30

Department Head (DH)

The Department Head (where applicable) roles and responsibilities are:

 Operation of the PTW process within their areas of responsibility.

 Countersignature of all categories of permit within their area of responsibility and

ensuring that the appropriate hazards and controls have been identified and

mitigations are in place for the planned task.

Area Authority (AA)

The AA is responsible for the day-to-day management of the PTW process within their

area of responsibility. The AA is normally the Shift/Operations Team Leader or

equivalent, although any individual can be dedicated to the role providing the individual

is trained and competent. There may be more than one AA at any particular site. The

duties of the AA are:



To report to the SM/SC/OIM and have overall responsibility for the safe control of

work activities in accordance with these procedures and within their designated area.

This includes the issue of all Work Permits.



Liaising closely with the PA’s when planning permits, to ensure that the appropriate

hazards and controls have been identified for that task.



Ensuring that the appropriate level of risk assessment has been carried out for the

task (Level 1 or 2) and acting as the Task Risk Assessment Team Leader



Ensuring that all Prerequisite control measures have been put in place prior to a

permit being issued, confirming that the PA fully understands the scope of the task.



Providing the culture to “STOP the Job” if anyone feels unsafe



Approval of isolation design, control of isolation implementation and ensuring that the

ICC is attached or cross-referenced to the correct WCC prior to issuing. Also ensuring

that the isolation is properly removed after completion of all the works

associated/referenced to the ICC and cancellation of those permits.



To ensure that the worksite inspections are carried out before, during and after the

performance of each task (some of this task activity may be delegated to a competent

nominated person).



To ensure that there is a walk through of every work site activity before and after

completion of work as a minimum, ensuring good housekeeping, isolations and tags

removed as appropriate.



Ensuring that adequate handovers take place at shift change, crew change or other

change out/over of AA’s, PA’s and IA’s



Validate lessons learned and audits.



To ensure that any cancelled permit to work documents are replaced with new ones, if

required.



To ensure that a WCC is closed and archived once the task is finished and the WCC

has been Job Completed or Incompleted by the PA



Be familiar with all AzSPU Caspian SSOW documents.



Issue and Revalidation of Permits

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 26 of 30

Performing Authority (PA)

The PA is the responsible person for the activity being carried out under the Permit.

The PA must be competent to perform the task and be fully conversant with the

equipment and tools being used. The PA may be the person carrying out the task or

may be supervising a group of people carrying out the job. The PA can be responsible

for more than one task at any one time providing he/she can safely manage the tasks

concurrently. The PA’s main duties are to:



Reports and interacts regularly with the AA and AAA on any Management of Change

(MOC) issues to ensure the risks from all hazards are mitigated by controls to ALARP.



Create the Permit and identify the hazards and control measures (Level 1 Risk

Assessment) for the task being planned.



Participate in any Level 2 Risk Assessment where required.



Ensure that where other persons are involved in the task, they fully understand the

scope of the work and the hazards and controls for the job by holding a toolbox talk

meeting. This includes ensuring that all of those involved in the specific work activity

sign off the worksite hard copy of the Permit.



Provide the culture to “STOP the Job” if anyone feels unsafe



Ensure that only personnel authorised by the Permit participate in the work and no

unauthorised interference takes place.



Ensure that all controls are applied prior to commencing task.



Ensure that only work covered within the scope of the Permit takes place.



Ensure that lessons learned from the job are captured.



Ensure that where there are any deviations from the initial Permit conditions the work

will be stopped and reassessed.



Ensure that the worksite is kept in a clean and safe condition both during and upon

completion of the job.



Advance the permit Job Complete or Job Incomplete once the job has been finished

and the worksite made safe



Ensure adequate handovers take place at shift and crew change periods with the

oncoming PA and AA.

APPENDIX 4: Requirements for High Risk Activities

Introduced across the BP Group in 2002, the Golden Rules of Safety define the controls to be

put in place met when working in certain higher-risk situations. The controls associated with the

Golden Rules of Safety directly associated with Control of Work are listed below and shall be

applied whenever the work activity is carried.

Work Activity

Requirements

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 27 of 30

Work Activity

Requirements

Energy Isolation

Any isolation of energy systems; mechanical, electrical, process, hydraulic and

others, shall not proceed unless:

 the method of isolation and discharge of stored energy are agreed and

executed by a competent person(s)

 any stored energy is discharged

 a system of locks and tags is utilized at isolation points

 a test is conducted to ensure the isolation is effective

 isolation effectiveness is periodically monitored

Ground

Work that involves a man-made cut, cavity, trench or depression in the earth’s

Disturbance

surface formed by earth removal shall not proceed unless:

 a hazard assessment of the work site is completed by the competent

person(s)

 all underground hazards, i.e. pipelines, electric cables, etc., have been

identified, located and if necessary, isolated

Where persons are to enter an excavation:

 a confined space entry permit shall be issued if the entry meets the confined

space definition

 ground movement shall be controlled and collapse prevented by

systematically shoring, sloping, benching, etc., as appropriate

 ground and environmental conditions shall be continuously monitored for

change

Confined Space

Entry in any confined space shall not proceed unless:

Entry

 all other options have been ruled out

 permit is issued with authorization by a responsible person(s)

 permit is communicated to all affected personnel and posted, as required

 all persons involved are competent to do the work

 all sources of energy affecting the space have been isolated

 testing of atmospheres is conducted, verified and repeated as often as

defined by the risk assessment

 stand-by person is stationed

 unauthorized entry is prevented

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 28 of 30

Work Activity

Requirements

Working at Heights

Working at heights of 2 metres (6 feet) or higher above the ground shall not

proceed unless:

 a fixed platform is used with guard or hand rails, verified by a competent

person, or…

 fall arrest equipment is used that has

o a proper anchor, mounted preferably overhead

o full body harness using double latch self locking snap hooks at

each connection

o synthetic fibre lanyards

o shock absorber

 fall arrest equipment will limit free fall to 2 metres (6 feet) or less

 a visual inspection of the fall arrest equipment and system is completed and

any equipment that is damaged or has been activated is taken out of service

 person(s) are competent to perform the work

Lifting Operations

Lifts utilizing cranes, hoists, or other mechanical lifting devices shall not

commence unless:

 an assessment of the lift has been completed and the lift method and

equipment has been determined by a competent person(s)

 operators of powered lifting devices are trained and certified for that

equipment

 rigging of the load is carried out by a competent person(s)

 lifting devices and equipment have been certified for use within the last 12

months (at a minimum)

 load does not exceed dynamic and/or static capacities of the lifting

equipment

 any safety devices installed on lifting equipment are operational

 all lifting devices and equipment have been visually examined before each

lift by a competent person(s)

Hot Work

Mandatory requirement for Level 2 Risk Assessment for the tasks causing spark

potential and naked flame risks with hazards controls in place

Revision/Review Log

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 29 of 30

Revision Date

Authority

Custodian

Revision Details

18 June 2007

Gunther

Alan McNulty

Initial issue as controlled document

Newcombe

(CHSSE Manager)

(CHSSE Director)

Greg Mattson

30 October 2007

(VP Technical

Alan McNulty

3.2 Roles and Responsibilities

Directorate

(CHSSE Manager)

3.2.3 Maintainer

(HSSE)

Additional responsibilities added to include:

- Monthly and other periodic reviews and

audits.

- The review shall record agreed actions in

Traction and/or the Sangachal Terminal

Action Tracking System (STATS)

3.10 Auditing & Compliance

3.10.1 Audit Records

Addition to bullet point 2 to include ICC’s.

Note added to section regarding monthly

reviews of audits conducted.

Appendix 4 Assignment of Roles

Single Point of Accountability name change

07 December 2007

Greg Mattson

Alan McNulty

3.5.5 Risk Reduction

(VP Technical

(CHSSE Manager)

Section added to cover physical barriers and

Directorate

safety signs.

(HSSE)

18 December 2008

Greg Mattson,

Yuliy Zaytsev,

3.3.4 Training and Competency Records

VP HS and

Safety & Compliance

Technical

Systems Manager

Directorate

16 June 2010

Michael Barnes,

Yuliy Zaytsev,

The document has been re-formatted to be

AzSPU HSE &

AzSPU Offshore

compliant with the requirements of

Engineering Vice-

Health & Safety

Standardized HSE Document Control

President

Manager

Template (AZSPU-HSSE-DOC-00026-2)

Section 3 General Requirements

Updated against relevant group defined

practice, link attached

Section 5 Control of Work Requirements

has been updated with relevant Group

Defined Practice requirements

Sub-paragraph 5.10.1 Audit Records

Reference to Electronic Permit to Work

System added

Sub-paragraph 5.5.3 Routine Tasks added

statement

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Procedure for Control of Work

Page 30 of 30

Sub-paragraph 5.5.5 Risk Reduction

has been updated with information on

mandatory requirement to have a system in

place ensuring that PPE is regularly being

checked by an authorized person, also

hierarchy of control stages made more

specific.

Sub-paragraph 5.5.7 Requirements for

High Risk Activities

This is a new sub-paragraph.

Appendix 3 Assignment of Roles has

been updated with new changes made in

AzSPU organization

Appendix 4 Requirements for High Risk

Activities

This appendix is referenced in 5.5.7 and

added to the procedure; additional line for

hot work is embedded.

Paragraph 5.11 Lessons Learned

has been updated with information on

lessons learned review processes applicable

for AzSPU

28 October 2010

Mark Thomas

Godjat Nuriyev

In order to bring alignment with relevant

AzSPU Vice

OMS/CI Manager &

GDP requirements some of “should “ words

President

Ops Authority

have been substituted with more stringent

Operations

“shall”( observation made by S&OI auditor)

Appendix 3 Single Point of Accountability

role for CoW has been re-assigned to Mark

Thomas

Control Tier:

<<2>>

Revision Date: <<28 October 2010>>

Document Number: << AZSPU-HSSE-DOC-00002-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

AZSPU-HSSE-DOC-00060-2 Permit to Work

2 of 27

TABLE OF CONTENTS

PURPOSE / SCOPE

DEFINITIONS

GENERAL REQUIREMENTS

3.1. Legislation & Standards

3.2. Safe System of Work

3.3. BP AzSPU Requirements

3.4. Stopping Unsafe Work

KEY RESPONSIBILITIES

4.1. Operation VP (Offshore & Midstream)

4.2. Delivery/Operations Manager

4.3. Site Managers (SM) / Site Controllers (SC) / Offshore Installation Managers (OIM)

4.4. Department Head (DH)

4.5. Area Authority (AA)

4.6. Affected Area Authority (AAA)

4.7. Performing Authority (PA)

4.8. Control Room Technician (CRT)

4.9. Authorised Gas Tester (AGT)

4.10.

Fire watcher (FW)

4.11.

Isolating Authority (IA)

4.12.

Responsible Electrical Person (REP)

4.13.

Permit to Work Roles Alignment Table

THE PERMIT TO WORK SYSTEM

5.1. Types of Work Control Certificates (Permits)

5.1.1 Hot Work Naked Flame

5.1.2 Hot Work Spark Potential

5.1.3 Cold Work Breaking of Containment

5.1.4 Cold Work

5.1.5 Confined Space Entry Permit

5.1.6 Routine Templates and Implementation

5.1.7 Work not requiring a Permit or Routine Template (Non-Permitted Work)

5.1.8 Types of supplementary certificates

5.2. Procedure for Completing a Permit to Work Certificate

5.3. Procedure for Completing an Isolation Confirmation Certificate

5.4. Pre-Job Safety Toolbox Talks

5.5. Effective Control of Work

5.5.1 Cross referencing

5.5.2

Associated and affected permits

5.5.3

Connected Permits and Overlapping ICCs

5.5.4

Update of Cross-references

5.5.5

Permit Register

5.5.6

Permit Display

5.5.7

Site Plot Plans

5.5.8

PTW planning meeting

5.5.9

Approval of personal isolations

Control Tier:

<<2>>

Revision Date: < 20 June 2010>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

AZSPU-HSSE-DOC-00060-2 Permit to Work

3 of 27

5.5.10

Control of Protective Systems Overrides

5.5.11

PTW Attachments and checklists

5.5.12

Site Alarms & Stopping Work

5.5.13

Suggestion for Permit System Change

5.6. TRAINING & AUTHORISATION

5.7. MONITORING & AUDITING

AUDIT RESULTS SHALL BE RECORDED, ANALYSED AND USED TO IMPROVE THE MANAGEMENT

AND QUALITY OF THE COW PROCESS

KEY DOCUMENTS / TOOLS / REFERENCES

APPENDIX 2., INSTRUCTIONS FOR PAPER BASED SYSTEM:

SUPPLEMENTARY PICTURES OF PERMITS TO WORK WERE TAKEN OUT FROM OVERALL

INSTRUCTIONS CONTENT

PARAGRAPH 5.4, PRE-JOB SAFETY TOOLBOX TALKS INFO UPDATED IN LINE WITH ISSOW

ELECTRONIC SYSTEM REQUIREMENTS

SUB-PARAGRAPH 5.5.3, WITH MINOR CHANGES WHICH INCLUDE ISOLATION CROSS

REFERENCE DIFFERENCES IN PAPER BASED AND ELECTRONIC PERMIT SYSTEMS

SUB-PARAGRAPHS 5.5.5, 5.5.7 AND 5.5.8, UPDATED TO INCLUDE PERMIT SOFTWARE INFO. AND

ADDED WORDING TO DEFINE ROLES AND RESPONSIBILITIES FOR SC, AA AND AAA DURING

PTW PREPARATION STAGE

Appendices

Appendix 1 Guidance on Sentinel PRO Resource Centre

Appendix 2 Instructions for the paper based system

Control Tier:

<<2>>

Revision Date: < 20 June 2010>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

AZSPU-HSSE-DOC-00060-2 Permit to Work

4 of 27

1. PURPOSE / SCOPE

The purpose of this Permit to Work (PTW) procedure is to ensure that the controls necessary are available

to provide safe performance for work against a specific range of potentially hazardous tasks. This

procedure shall be used in alignment with the suite of BP AzSPU SSOW procedures as identified in

Section 6.

PTW is the generic term that refers to documents for controlling work. These documents are designed to

cover different work activities and will be addressed within this procedure.

The contents of this Safe System of Work are applicable to all BP owned and managed sites/installations in

Azerbaijan and Georgia. Contractors working on BP owned or managed sites/installations are also

responsible for alignment with this SSOW.

This document does not replace the procedures prepared and adopted by specialist contractors. Neither

does it supersede any national and local regulatory requirements.

All guidelines contained shall be regarded as the minimum requirements for BP owned or managed sites

in Azerbaijan and Georgia.

The scope covers defined activities of BP staff and Contractors at all BP AzSPU sites and installations.

This procedure is written in sufficient detail to enable it to be applied consistently at all sites or installations.

There may still be the requirement for some site-specific instructions covering logistical & administrative

arrangements, and site-specific variations in responsibilities to reflect differences in organisational

arrangements. These site-specific instructions should not deviate from the core processes within this

document. Any form of deviation from this procedure, including but not limited to site-specific instructions,

shall be requested and authorised in accordance with the AzSPU Deviations Procedure (AZSPU-HSSE-

DOC-00011-2).

2. DEFINITIONS

Area Authority

AAA

Affected Area Authority

AEP

Authorised Electrical Person

Control Tier:

<<2>>

Revision Date: < 20 June 2010>>

Document Number: << AZSPU-HSSE-DOC-00060-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED VERSION OF THIS

DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu/component/hssesms

Military reference books and manuals (2009-2023, Volume 4) - page 33