Military reference books and manuals (2009-2023, Volume 6)

TB 380-41

UNCLASSIFIED

081241Z APR

03 RR RR CCCC

AA ZYUW

TTC-1

CDR102NDMIBN FT RILEY KS //5C5598//

DIRCSLA FT HUACHUCA AZ//SELCL-ID-KEY//

INFO

DIRNSA FT MEADE MD //Y13//

SUPPORTING CLSF

UNCLAS

FOUO

SUBJECT: USKAT 3954 (U)

A. TB 380-41 PROCEDURES FOR SAFEGUARDING, ACCOUNTING, AND SUPPLY

CONTROL OF COMSEC MATERIAL.

1. REQUEST DISTRIBUTION AND COPY COUNT OF USKAT 3954 BE CHANGED EFFECTIVE WITH

EDITION ZULU. REQUEST USKAT 3954 BE SHIPPED TO ACCOUNTS IN COPY COUND INDICATED.

COMSEC ACCOUNT

CURRENT

CHANGE

TOTAL

5C9998

5D1212

-1

5C9999

5E3214

2. POC CWO L. MORALES, CONAUTH, DSN 237-1918

P. MICHAUD

COMSEC CUSTODIAN, 5932

DON OWEN, MAJ, CDR

***UNCLASSIFIED***

081241ZAPR03

This is an example of a message request for redistribution of key. Contents will vary according to local

requirements. The supporting CLSF will also be an INFO ADDRESSEE.

Classified for example purposes only.

Figure 3-4. Request for Redistribution of Key

3-22

FOR OFFICIAL USE ONLY

TB 380-41

resupply and net reactivation can be

3.9 DETERMINING COPY

accomplished more rapidly if extensive future

COUNT REQUIREMENTS.

holdings are not involved. This is particularly

true in the case of key used by a large number

of holders.

(U) In determining copy count requirements for

key, the CONAUTH will consider all of the

3.10.1

(U) Amount of Key to be Held by

following:

COMSEC Accounts. The amount of key that

may normally be held by COMSEC Accounts will

(U) Security. The requirement for

be as follows:

effective and secure communications.

(U) Monthly Superseded. User

(U) Administrative Capability. The

accounts are authorized to hold at least four

organizational capability to administer all

editions of all key material but not to exceed six

elements of the cryptonet and to control the

months including the current edition.

material involved.

(U) Other than Monthly Superseded.

(U) Location of Equipment to be

Accounts are authorized to have the current

Keyed. Equipment that is located within a short

effective edition plus five future editions.

driving or walking distance may be keyed with

Resupply procedures, unforeseen changes, and

the same copy of key. Point-to-point systems,

in accounts where the usage rate is more than

which are limited to two holders, may require

one edition per month, key usage may

more than two copies per link or circuit,

necessitate exceeding this level at certain times

depending on the configuration of the

of the year.

equipment.

3.10.2

(U) Number of Holders/Pages Per

3.9.1

(U) Excessive Use of Manual and

System. The number of holders who must

Auto-manual Cryptosystems. The excessive

originate messages and/or the number of pages

use of manual and auto-manual cryptosystems

per system when using One Time Tapes (OTT),

may adversely affect the inherent cryptographic

OTPs, and manual codes is limited. Each page

security of the system. For example, if the

of a pad or code and each section of tape may

average number and length of messages

be used only one time and then destroyed.

encrypted daily are unusually high, the copy

Each originator will hold a unique pad, tape or

count of manual and auto-manual cryptosystems

code (or sections of a tape) with which to

may have to be limited. The CONAUTH will

encrypt. For example, a One Time Code (OTC)

establish an acceptable balance between the

such as the Personnel Daily Summary Code,

copy count required for operation and that,

which has 100 pages, could be effectively used

which may be excessive for cryptosecurity

among 10 holders for 10 days provided each

reasons.

holder uses only one page per day. Most

one-time systems are irregularly superseded

3.9.2

(U) Rapid Net Expansion. When

and resupply must be ordered by the

Rapid Net Expansion is necessary, the

CONAUTH.

CONAUTH may locally reproduce and control

the extra copies. When there is a continuing

3.10.3

(U) Joint/Combined Operations. Joint

need for extra copies, the CONAUTH will

and/or combined operations requiring

request a change in copy count.

intercommunications are projected in

contingency plans. Contingency cryptosystems

must be obtained and must be in sufficient copy

3.10 USER HOLDINGS OF

count to support those operations. These

KEY MATERIAL.

cryptosystems will be identified in operation and

exercise plans, signal-operating instructions,

(U) Restricting the amount of material on hand is

and related documents necessary to support

joint operations.

necessary to limit the likelihood and scope of

compromises; especially those compromises

3.10.4

(U) Exceptions. There are exceptional

resulting from subversion, espionage, capture by

cases wherein units operate in remote areas

other forces, or other catastrophe. In addition,

under extreme conditions and resupply may be

3-23

FOR OFFICIAL USE ONLY

TB 380-41

difficult or even impossible. In these cases,

(U) Key or extracts which are to be carried on

authority to hold the required amount of key

special purpose aircraft (for example, airborne

material beyond the six-month limitation may be

command posts) will be limited to the amount of

obtained through command channels from

key necessary for the mission. Key carried on

CSLA. Each approval will be granted on the

special purpose aircraft will be destroyed as

basis of operational necessity and the resupply

soon as possible after supersession, or when its

situation.

intended purpose has been served, whichever

occurs first.

3.10.5

(U) Amount of Key Issued to Users.

The COMSEC Custodian will only issue that

3.11 EMERGENCY

amount of key necessary to satisfy the

immediate operational requirement, which is

REQUIREMENTS FOR KEY.

consistent with local resupply capabilities.

Protectively packaged keying material will be

(U) Should on-hand stock of a cryptosystem or

issued as entire editions, except in those rare

authentication system become depleted or

situations where operational necessity precludes

compromised, the CONAUTH will request

such issue. Issuing extracts of protectively

emergency issue of similar undedicated reserve

packaged keying material defeats the purpose of

material from the appropriate CLSF. The CLSF

the protective packaging and increases the

will then notify CSLA by electronic message so

vulnerability of the key contained therein. Refer

that immediate resupply action may be taken.

to Chapter 4 of this TB for information on key

Notification will be sent to CSLA with an

tape canisters.

information copy to the NSA (Y13). See

Appendix F for POC addresses listing.

3-24

FOR OFFICIAL USE ONLY

TB 380-41

CHAPTER 4

ACCOUNTING AND REPORTING PROCEDURES

General Order, but have been established

4.1 GENERAL.

for the sole purpose of managing

organic COMSEC equipment authorized

(U) To effectively control the status,

on their VTAADS, are defined as USER

disposition and reporting of COMSEC material, it

ACCOUNTS. User Accounts will use

is vital that each COMSEC Custodian, Alternate

Chapters 1 and 2 of AR 710-2 and DA

COMSEC Custodian, and other assigned

Pam 710-2-1 as their basic supply guide

personnel become familiar with and thoroughly

for managing COMSEC material.

understand accounting and reporting procedures

for the COMSEC Material Control System

(3) (U) Units and activities managing

(CMCS), as they apply to traditional accounts

COMSEC accounts that have been

and AKMS accounts, respectively.

officially assigned a specified supply or

maintenance mission in support of

(U) Procedures established within this

organic or non-organic customers are

TB and specific requirements contained in the

defined in general terms as COMSEC

CJCSI 3260.01 publication will be used for

Logistics Support Facilities (CLSFs).

accounting and reporting of Positive Control

Such activities will use Chapters 1, 3, 4,

material (PCM).

or 5 of AR 710-2 and DA Pam 710-2-2

as their basic supply guide for managing

(U) AR 710-2, Chapter 2, prescribes the

COMSEC material. See Chapter 2 of

proper administration of unit property books for

this TB for a more detailed explanation

TOE/TDA units. Army classified COMSEC

of COMSEC support activities.

equipment covered by this TB will be identified

in the unit property book. The property book will

(U) Policies and Procedures for Property

contain a page for each item of authorized

Accountability, AR 735-5, also apply to all

classified COMSEC equipment reflecting

COMSEC equipment (also see paragraph

authorization and identification data only.

2.9d.).

Accounting and management data specified in

Chapter 4, DA Pam 710-2-1, will not be entered

(U) Direct communications of routine

on property book records. Property book pages

COMSEC accounting activities are authorized

for classified COMSEC equipment will be

between the COR and those COMSEC accounts

annotated as follows:

“SEE COMSEC

reporting to the COR. Address routine

ACCOUNTING RECORD FOR STOCK

COMSEC accounting communications to the

TRANSACTIONS AND ON-HAND BALANCE.”

COR located at Fort Huachuca, AZ, or Lackland

Air Force Base, TX, whichever has been

(1) (U) Basic supply policy and procedures

designated to support your COMSEC Account.

for classified COMSEC equipment and

See Appendix F for a listing of COMSEC POCs.

components are contained in AR 710-2

and related procedural pamphlets.

(U) There is only one acceptable style

Except in those instances where

and structure of an individual’s signature that

COMSEC is specifically exempted, all

may be used on the various COMSEC

material management policies as

documents, reports, accounting records and

directed in AR 710-2 will be followed.

forms used in CMCS accounting. Whenever a

signature is mandated on any COMSEC

(2) (U) COMSEC accounts which do not

document, the official and legally sufficient

have a specified supply or maintenance

signature must correspond to and match the

support mission assigned by either

actual signature recorded on the individual’s

Vertical-The Army Authorization

government-issued identification card. When

Documents System (VTAADS) or

this TB refers to an “original signature” it means

4-1

FOR OFFICIAL USE ONLY

TB 380-41

the original or a copy, which can be used to

Explicit key by user accounts is highly

verify an individual’s signature. A stamped or

discouraged due to the complexity of

typed signature is not authorized.

the procedures required.

(U) ALC 7. This electronic key is also

4.2 COMSEC MATERIAL

generated by AKMS accounts using the LMD/KP

and is LOCALLY accountable until final

ACCOUNTING LEGEND

disposition is accomplished. The two types of

CODES (ALC).

ALC 7 key are Implicit or Explicit Key. The

determination is made when the Short Title

Assignment Order is submitted by a Controlling

(U) The ALC is a numeric code assigned to

Authority (Short Title Assignment Requester or

COMSEC material to indicate the degree of

accounting and control required. The NSA

OPM). Distribution discretion for ALC 7 key is

assigns ALC 1, 2, 4, and 6 for NSA-generated

the same as that prescribed for ALC 6 key.

electronic key. The generating account assigns

ALC 6 and 7 based upon the circumstances

(1) (U) Implicit Key: Can be distributed at

the discretion of the operator at an

under which the material will be used (see

LCMS Workstation.

Chapter 6). COMSEC material is accountable

as follows:

(2) (U) Explicit Key: The operator at an

(U) ALC 1. This material is accountable

LCMS Workstation can distribute an

to the COR by SERIAL NUMBER. For

Explicit key only if there is a valid

distribution instruction for that key on the

destruction of ALC 1 key material, see

LMD/KP platform. The use of Explicit

paragraph 4.19.

key is highly discouraged due to the

(U) ALC 2. This material is accountable

complexity of the procedures required.

to the COR by QUANTITY.

4.3 FILES, FORMS, AND

(U) ALC 4. This material is not

accountable to the COR; however, the

REPORTS.

COMSEC Custodian will account for this

material locally until final disposition.

(U) Files. COMSEC Custodians must

establish and maintain accurate accounting

(U) ALC 6. This electronic key is

records and files. Instructions for file name,

generated by AKMS accounts via the LMD/KP

retention, and disposition of Signals Security

using LCMS software. ALC 6 key is also

(SIGSEC) files are found in AR 380-40 and AR

generated and distributed by the NSA through

380-40, Appendix C.

the EKMS and through the Tier 1. It is

reportable and centrally accountable to the

(U) Forms. All entries on manual

COR. The two types of ALC 6 key are Implicit

COMSEC accounting forms will be typewritten

and Explicit Key. The determination is made

or written legibly in black or blue ink. The only

when the Short Title Assignment Order is

exception is hand receipt entries and on-hand

submitted by a Controlling Authority (Short Title

balances on Items Register (IR) cards, which will

Assignment Requestor or Ordering Privilege

be made in pencil. Table 4-1 contains a list of

Manager [OPM]). For destruction of ALC 6 key

accounting forms. These forms are available

material, see paragraph 4.19.

through your pinpoint distribution and/or

electronic forms engine (i.e., FormFlow,

(1) (U) Implicit Key: Can be distributed at

ProForm, etc.).

the discretion of the operator at an

LCMS Workstation.

(U) Reports. The Reports Control

Symbol (RCS) AMC-877 is required on all

(2) (U) Explicit Key: The operator at an

manually prepared COMSEC reports submitted

LCMS Workstation may distribute

to the COR. The RCS will be entered in block

Explicit key only if there is a valid

17 of each manually prepared SF 153. All

distribution authorization for that key on

entries on COMSEC accounting reports will be

the LMD/KP platform. The use of

4-2

FOR OFFICIAL USE ONLY

TB 380-41

typewritten or written legibly in black or blue ink.

Form 4669) and the appropriate Items Register

File your reports only after you have properly

card (DA Form 2011-E or 2011- 1-E). Table 4-2

entered the report on the Control Register (DA

contains a list of accounting reports.

TABLE 4-1. ACCOUNTING FORMS

DA FORM

FORM TITLE

GENERAL USE

2011-E

COMSEC Aids Item

Used by Traditional COMSEC accounts to record

receipt, disposition, and destruction of COMSEC key and

publications.

2011-1-E

COMSEC Equipment

Used by Traditional COMSEC accounts to record the

Items

status and Items Register final disposition of COMSEC

equipment.

2653-E

COMSEC Account Daily

Used by facilities to record daily or shift-to-shift

Shift Inventory

inventories.

4669-E

COMSEC Material

Used by all COMSEC accounts to record Voucher

Voucher Control Register

(document) Numbers of COMSEC transactions. Start a

new register at the beginning of each calendar year.

Standard

COMSEC Material Report Used by all COMSEC accounts to report transfer (T),

Form 153

inventory (I), destruction (D), conversion (I), hand receipt

(HR), special possession (SP), and other types of

reports. This report is generated through the LCMS

Workstation or prepared manually.

4-3

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TB 380-41

TABLE 4-2. ACCOUNTING REPORTS

(For ELECTRONIC transactions, refer to Chapter 6 of this TB.)

REPORT TITLE

GENERAL USE

DA Form 2653-E

Used by facilities to record daily or shift-to-shift inventories of all classified

key and key marked “CRYPTO” to assure continuous protection and control.

See paragraph 4.12.3 for instructions on completing this form.

SF 153

Used for COMSEC material transfer, local inventory (SAIR/CCIR for non-

reportable assets), destruction, hand receipt, Conversion Reports, special

inventory reports and special possession reports. See paragraph 4.9 for

instructions on completing this form.

Change of Custodian

Used to transfer accountability of the account’s assets from one COMSEC

Inventory Report

Custodian to another. Normally, an outgoing custodian will request a

(CCIR)

preprinted or ELECTRONIC CCIR from the COR. Exceptions are as follows:

(1) In a Traditional COMSEC Account the newly appointed custodian will

prepare an SF 153 in cases of sudden and unexpected departures of the

custodian and forward to the COR; (2) In an AKMS account, the newly

appointed custodian will generate an electronic CCIR in cases of sudden

and unexpected departure of the custodian and forward to the COR. For

additional information on the sudden and unexpected departure of a

custodian refer to Chapter 2, paragraph 2.8.

Semiannual

The COR preprinted SAIR will be provided to the Traditional COMSEC

Inventory Report

account for their use in performing an SAIR. The AKMS accounts will

(SAIR)

generate an SAIR and forward to the COR upon notification from the COR.

COMSEC Account

Used to register or modify EKMS Ids.

Registration Packet

(CARP)

4.3.1 COMSEC Accounting Reports Guide.

(U) The abbreviation “COR” refers to the

Central Office of Record to which the COMSEC

(U) Tables 4-3, 4-4, 4-5 and 4-6 are

account reports.

provided as a guide in handling SF 153

transactions. Check the Situation Column and

(U) Mailing addresses for the two CORs

determine which application applies.

are listed in Appendix F.

4-4

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TB 380-41

TABLE 4-3. TRANSFER/RECEIPT REPORTS

Situation

Time of

No. of

Distribution

Remarks

Submission

Copies

Transfer of

At Time of Shipment

2 w/Shipment

Suspense copy is

COMSEC

destroyed upon

1 COR

material to an

receipt of signed

Army Account

1 Suspense

copy

Receipt of

Within 2 workdays of

1 Shipper

COMSEC

receipt (TYAD - 10

1 File

material from an

workdays after

Army Account

receipt)

Transfer of

At time of shipment

5 w/Shipment

Advance copy is sent

COMSEC

to the COR

1 COR

material to

another service

1 Suspense

or agency

Receipt of

Within 2 workdays of

5 Shipper

If shipper is NSA

COMSEC

receipt

870___ or from

1 COR

material from

880___, return two

another service

copies directly to the

or agency

NSA

Receipt of

Within 2 workdays of

1 COR

Indicate Below

COMSEC

receipt

NOTHING

1 Shipper

material without

FOLLOWS

accompanying

1 File

circumstances

Transfer Report

including package

number and date of

receipt

Receipt of

Within 2 workdays of

2 Shipper

COMSEC

receipt

1 COR

material from

non-DoD

1 File

activities

4-5

FOR OFFICIAL USE ONLY

TB 380-41

TABLE 4-5. INVENTORY REPORT (TRADITIONAL ACCOUNTS)

Situation

Time Of

Copies

Distribution

Remarks

Submission

Preprinted Semiannual

C&C page returned

1 COR

ARNG/USAR

Inventory (SAIR)

within 45 days of

accounts are

1 File

“date of report” on

authorized

the preprinted

additional 15

report.

days

Printed Change of Custodian

C&C page is

1 COR

Voided by COR 45

Report

returned

days from date of

1 File

immediately, but

report.

NTE 60 days.

Special Inventory - Manual

Immediately after

1 COR

Upon sudden and

Change of Custodian Report

inventory

unexplained

1 File

(SF 153)

departure of the

custodian.

Special Inventory -

Immediately prior to

1 File

Movement or Deployment of

departure and after

a unit to another geographic

arrival at

area (SF 153)

destination

Conversion Report (SF 153)

Immediately after

1 COR

Used to report

adjustment

change of short title

1 File

and/or serial

number of material

or equipment /

component

conversion from one

configuration to

another.

Special Possession Report-

Immediately after

1 COR

Indicate

COMSEC material recovered

recovery

circumstances

1 File

after being lost and removed

involved.

from accountability

Special Possession Report-

Immediately after

1 COR

Indicate

COMSEC material found

discovery

circumstances

1 File

which is not on accounting

involved

records (SF 153)

4-7

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TB 380-41

4.4.3

(U) Package/Container Examination.

4.4 RECEIPT INSPECTION

The COMSEC Custodian or the alternate will

AND INVENTORY OF

physically examine all incoming packages and

containers.

COMSEC MATERIAL.

(U) Inspection. Check for evidence of

4.4.1

(U) General.

attempts to open or alter the package. Verify

that the contents of the package have not been

(U) In addition to routine distribution

exposed. If the package or container has been

and normal receipt of requested material,

tampered with or the contents exposed, perform

COMSEC material may be received from

the following:

multiple sources for a variety of reasons, such

as the recovery of lost or stolen material,

(1) (U) Photograph the package in its actual

conversion of existing equipment, updating of

condition immediately upon receipt.

theater COMSEC equipment, etc.

(2) (U) Submit an incident report as

(U) All packages, containers, keying

directed in Chapter 7.

material and publications must be examined to

determine if outer wrappings have been

(3) (U) Do not open the package or

tampered with and carefully opened to examine

container until authorized by the NSA.

inner contents.

(U) Improperly Delivered Package. If

(U) The using activity custodian will

a package has been improperly delivered to an

open equipment containers within 2 working

indivi dual other than the COMSEC Custodian,

days after receipt. EXCEPTION: This does not

Alternate COMSEC Custodian or an individual

apply to current or future FORTEZZA cards

listed on DCS Form 10 and then delivered to

(KOV-13 and KOV-14 cards are considered

the custodian unopened and untampered with,

equipment) still in their sealed, transparent,

the package will be opened and the contents

protective containers.

verified against the enclosed Transfer Report.

(U) CLSFs are exempt from the

(U) Verification of Contents. The

requirement to open sealed containers when

COMSEC Custodian or the alternate will check

the containers are only being handled for further

all packages and containers for:

distribution IAW paragraph 4.4.7b.

(1) (U) Short title(s).

4.4.2

(U) TOP SECRET Key. TOP SECRET

key received sealed in its protective packaging

(2) (U) Serial/register number(s).

does not require Two Person Integrity (TPI)

controls as long as the key is in the possession

(3) (U) Quantity.

of the COMSEC Custodian, and that custodian

is in the DA Cryptographic Access Program

(U) Discrepancies. Any discrepancy

(DACAP).

must be reported to both the shipping COMSEC

Custodian and the COR. After checking the

(U) When the protective packaging is

shipment and reporting any incident, if required,

opened within the account and when the

correct the Transfer Report to agree with the

material is hand-receipted to a user, all TOP

shipment.

SECRET material will be signed for by two

individuals and maintained under TPI controls.

4.4.4

(U) Transfer Reports SF 153. The

receiving COMSEC Custodian will sign and

(U) Additional information on the control

dispatch the Transfer Report to the shipping

and storage of TOP SECRET key, the

COMSEC Custodian within 2 working days of

application of TPI controls, and the use of No-

receipt of the shipment. After acknowledging

Lone-Zones is contained in Chapter 2, AR 380-

receipt of the COMSEC material, enter the

40.

received material onto the LCMS Workstation or

4-8

FOR OFFICIAL USE ONLY

TB 380-41

on the appropriate Items Register Card(s). A

(U) Annually within 1 year after the last

copy of all vouchers received from non-Army

page check.

accounts will be sent to the COR.

(U) If, when page-checking accountable

4.4.5

(U) Page-Checking Keying Material.

COMSEC publications, you find:

The individual user must verify or have verified

the presence of each page of unsealed

(U) Missing Pages During Initial

“CRYPTO”-marked keypads and lists upon

Check: Submit a report classified according to

receipt, transfer, SAIR, Change of Custodian,

contents to the office that issued the publication.

and before destruction. CLSFs holding key for

Always note the circumstances and the material

further distribution are exempted from page-

involved. Take no further action unless directed

checking requirements. A record of page

by the issuing office.

checking (name, grade, unit, and date) will be

posted to the Record of Page Check or the first

(U) Missing Pages After the Initial

page of the document.

Check: Prepare and submit a COMSEC

Incident Report IAW paragraph 7.5 and AR 380-

(U) Missing Pages. When a page is

40. This report will be classified IAW AR 380-

discovered missing, submit an incident report as

40. Include the issuing or shipping account as

directed in Chapter 7 of this TB.

an addressee.

(U) Duplicate or Misnumbered Pages.

(U) Duplicate Pages: Submit a report

If duplicate or misnumbered pages are

classified according to contents to the NSA,

received, submit a report classified

ATTN: Y13 (see Appendix F). No further

CONFIDENTIAL to the CONAUTH with an

reporting is necessary unless directed. The

information copy to COR and the NSA (see

duplicate pages will be destroyed and a Local

Appendix F for addresses). No further reporting

Destruction Report prepared.

is necessary unless directed. In case of

duplicate pages, destroy the excess pages and

4.4.7

(U) Inventory of Sealed Material,

prepare a Local Destruction Report.

Packages, and Shipping Containers.

(U) Extracts. A keypad with extracts

(U) For purposes of security and

removed is considered partially destroyed.

preservation of contents, it is necessary that

However, any keypad with extracted pages will

many accountable COMSEC material items be

be page-checked prior to destruction to ensure

sealed when manufactured. These items are

that all extracted material has been destroyed.

not to be opened unless the material is to be

used within 72 hours or a physical security

4.4.6

(U) Page -Checking COMSEC

check is to be conducted due to package

Publications (KAM, KAO, etc.). Upon

tampering.

receiving COMSEC publications, conduct an

initial, page-by-page inventory to verify that

(U) For efficient use of material and

each page is present and in proper order for

labor, certain packages and containers are

both instructional- and general-type

unit-packed (i.e., multiple related items within a

publications. A record of page checking will be

single package). In these cases, the intent is to

posted to the Record of Page Check of

distribute these fixed quantities to the lowest

accountable documents. CLSFs holding

level user without the need for opening or

accountable COMSEC publications for further

repackaging. When checking or inventorying

distribution are exempt from page checking.

COMSEC material in sealed packages proceed

Additional page checks must also be performed:

as follows.

(U) After posting amendments, which

(1) (U) Unit-Packed Keying Material.

may affect page numbers or contain

replacement pages.

(a) (U) Unit-packed COMSEC material

(U) Prior to document destruction.

such as key tapes and keypads will

(U) Upon change of custodian.

not be opened at intermediate

(U) When publication is transferred.

storage and shipping points, such as

a CLSF. When the CLSF needs to

4-9

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TB 380-41

check or inventory these items,

an incident report must be

verify the following information from

submitted. Retain the completed

the external packaging label:

disposition record: after the empty

tape canister is destroyed, attach the

(U) Short Title

record to the file copy of the

· (U) Edition

destruction voucher.

· (U) Quantity

(3) (U) Pads Sealed by Gum Adhesive.

· (U) Serial/Register Number

(b) (U) CLSFs may receive packages

(a) (U) Material such as one-time pads

containing key tapes and other

sealed by gum adhesive may be

similar material. The CLSF may

received by a limited number of

open these packages for partial

users. Do not open these items

distribution. If opened, the CLSF will

prior to issue to the user. Even

reseal these packages as follows:

when opened, the gum adhesive is

considered adequate verification of

· (U) Re-tape the packages.

the presence of unused pages. To

· (U) Correct the label to reflect the

check or inventory such items,

remaining short title/edition,

obtain the following information from

quantity, and serial/registration

the cover:

numbers.

(U) Short Title/Edition

· (U) Serial/Register Number

material opened by CLSFs are

subject to normal inventory

(b) (U) There may be rare cases when

procedures (SAIR, CCIR) until

partially used one-time pads are

repacked and sealed.

transferred between COMSEC

accounts. In such cases, the

(2) (U) Key Tape Plastic Canister.

Transfer Report will bear a notation

indicating which pages have been

(a) (U) The tape is divided into key

used (e.g., “KAP AA 27 less pages

segments with all segments

1 through 49”). The local destruction

containing the short title/edition, the

certification showing the destruction

serial/register number, and the key

of the used pages will accompany

tape segment number. Depending

the partially used key. The shipping

on the ALC, the key tape canister

custodian will retain a copy of the

will be hand-receipted or issued to

local destruction certificate in the

individual users in its entirety.

COMSEC account files.

Individual key tape segments can be

issued IAW the CONAUTHs

4.5

ASSIGNMENT OF

instructions (see Chapter 3 of this

TB).

COMSEC MATERIAL

(b) (U) Upon receipt, if the short title

VOUCHER NUMBERS.

does not appear in the canister

window, tampering has occurred and

(U) AKMS Account Voucher

an incident report must be

Numbers. COMSEC Material Voucher

submitted. Do not remove key tape

Numbers for AKMS Accounts will be

segments for inventory.

automatically assigned by the system.

NUMBERS ARE SEQUENTIAL. THERE IS NO

comparing the disposition record

SEPARATION OF ACCOUNTABLE AND NON-

card with the tape segment

ACCOUNTABLE NUMBERS.

appearing in the canister window.

When a discrepancy is discovered,

4-10

FOR OFFICIAL USE ONLY

TB 380-41

(U) Traditional Account Voucher

(2) (U) Local COMSEC Material Voucher

Numbers. For traditional (manual) accounts,

Numbers. Outgoing voucher numbers

the custodian will assign voucher numbers to

(5000-9999) are assigned to local

COMSEC Material Reports. A voucher

transactions that are not forwarded to

number consists of the COMSEC account

the COR. Examples of local COMSEC

number, Julian date of the report, and a

reports are as follows:

sequential outgoing voucher number (see

paragraph 4.6).

(U) Transfer of ALC 4 material

· (U) Hand Receipts

(1) (U) Reportable outgoing COMSEC

· (U) Local Destruction Reports

Material voucher numbers. Voucher

· (U) Issue of ALC 4 material

number series (0001-4999) will be

· (U) Receipt (transfer-ins) optional

assigned to transactions that are to be

· (U) Inventory of selected ALC 4

reported to the COR.

material (only when an SF 153 is

used)

(a) (U) If a duplicate or out-of-sequence

· (U) Locally reproduced material

voucher number is erroneously

used, a correction must be sent to

(3) (U) EXCEPTION: When a COMSEC

the COR.

Custodian originates an SF 153 Change

of Custodian Inventory Report (CCIR),

(b) (U) If an outgoing voucher number is

or Special Inventory Report to the COR,

skipped, inform the COR of the error

a voucher number will NOT be

and state that the number is marked

assigned. Instead, the custodian will

VOID on the COMSEC Material

enter the Julian date in block 4 of the

voucher control register. A voided

SF 153 followed by the designation

voucher number will not be used

“CUST.”

again during the same calendar

year.

(4) (U) Other Service Voucher Numbers.

COMSEC material shipped to Army

COMSEC accounts from other services

calendar year, upon submission of

is shipped under the other service’s

the first voucher to the COR, list the

voucher. This number cannot be

last outgoing voucher number used

processed through the Army CMCS

during the previous year (e.g., below

unless it has been modified as shown in

the “NOTHING FOLLOWS” entry on

Table 4-6. When changing another

the SF 153, annotate, for example,

service’s voucher number, only the last

“Last outgoing voucher number used

five digits in block 4 of the SF 153 will

during 1999: 5D5570-9331-0128”).

be modified (see the following

conversion chart).

4-11

FOR OFFICIAL USE ONLY

TB 380-41

Table 4 -6. Modification of Other Services' Voucher Numbers

SF 153

After Conversion

Shipper

From

Block 3

Block 4

(This entry goes on IR Card)

NSA

880099

99 11 21

58086

880099-9325-58086

880103

99 11 21

13576

880103-9325-13576

616600

99 11 21

92550030

616600-9325-50030

NAVY

241120

99 11 21

230041

241120-9325-30041

AKMS AC

5AT152

19990609

00036

5AT152-9160-00036

Change calendar date to Julian date

date .

(U) Block 3, Organization/Activity.

4.6 PREPARATION OF

Enter the name of your organization or activity

VOUCHER CONTROL

and the word OUTGOING or LOCAL depending

upon the type of register.

(U) Block 4, Unit Identification Code.

(NOT APPLICABLE TO AKMS).

Enter the UIC of the preparing organization or

activity.

4.6.1

(U) Use of DA Form 4669-E. COMSEC

Material Voucher Control Registers are used to

(U) Block 5, Page Number. Each form

maintain a record of transaction voucher

will be identified as a single page. Begin with

numbers. Each recorded voucher number

number 1 and then additional forms, if needed,

represents an account transaction (i.e., Transfer

will be sequentially page numbered throughout

Report, Destruction Report, hand receipt, etc.).

the calendar year.

Two registers must be maintained: one to record

outgoing transactions accountable to the COR

(U) Block 6, Voucher Number. Enter

(0001-4999), and one recording local

the Julian date and assigned OUTGOING or

transactions (5000-9999). Use of these

LOCAL trans action number.

registers will ensure that a voucher number is

not duplicated. If the full range of voucher

(U) Block 7, To. Enter the account

numbers is used prior to year-end, start over

number of the receiving account or individual’s

with 0001 or 5000, as appropriate. New

name (as applicable). In the case of a hand

registers must be started at the beginning of

receipt, enter the name of the individual holding

each calendar year.

or receiving the material.

4.6.2

(U) DA Form 4669-E Completion

(U) Block 8, DCS Register Number.

Instructions (see Figures 4-1 and 4-2).

Enter the DCS voucher number or registered

mail number, if applicable.

(U) Block 1, Account Number. Enter

the assigned COMSEC account number.

(U) Block 9, Transaction Description.

Enter a description of the transaction.

(U) Block 2, Dates. Enter in the FROM

block the date (DAY/MONTH/YEAR) the

(U) Block 10, Remarks. Enter the

Voucher Control Register page is started. When

initials of the individual making the control

both sides of the form are completed, or at the

end of the year, enter the ending date in the TO

actions have been completed.

block.

4-12

FOR OFFICIAL USE ONLY

TB 380-41

1. ACCOUNT NUMBER

2. DATES (Day month year)

COMSEC MATERIAL VOUCHER CONTROL REGISTER

5C7092

For use of this form, see TB 380-41; the proponent agency is AMC

a. FROM

b. TO

1 JAN 03

4. UIC

5. PAGE:

3. ORGANIZATION/ACTIVITY

OUTGOING

88^th FLD Arty Bde

WHAACR

6, VOUCHER NUMBER

7, TO

8. DCS REGISTERED

9, TYPE TRANSACTION

10. REMARKS

NUMBER

3010-0001

5SN000

Consolidated

GBC

Destruction Report

3020-0002

5D2987

BZ6126

Transfer Out

3036-0003

5SN000

Consolidated

Destruction Report

3057-0004

5SN000

Special Possession Report

GBC

0005

VOID

Erroneously assigned to local

voucher. COR notified 3 Mar 00

3062-0006

5SN000

Consolidated

Destruction Report

3091-0007

5D3001

BZ2626

Transfer Out

DA FORM 4669-E, JUL 03

Figure 4-1. COMSEC Material Voucher Control Register (Outgoing)

(DA Form 4669-E)

1. ACCOUNT NUMBER

2. DATES (Day month year)

COMSEC MATERIAL VOUCHER CONTROL REGISTER

For use of this form, see TB 380-41; the proponent agency is AMC

5C7092

a. FROM

b. TO

1 JAN 03

4. UIC

5. PAGE:

3. ORGANIZATION/ACTIVITY

LOCAL

88^th FLD Arty Bde

WHAACR

6, VOUCHER NUMBER

7, TO

8. DCS REGISTERED

9, TYPE TRANSACTION

10. REMARKS

NUMBER

3002-5000

CPT Moore

Hand Receipt

HG Mat returned 16 Jan 93

3009-5001

Local Destruction Report

GBC

3035-5002

Local Destruction Report

3061-5003

Local Destruction Report

GBC

3061-5004

SSG Gold

Hand Receipt

KLG

DA FORM 4669-E, JUL 03

(U) When material is returned, draw one line through the entry in the LOCAL Register and annotate:

“Material returned” plus date of return and your initials in the Remarks Column. This applies to hand

receipts only.

Figure 4-2. COMSEC Material Voucher Control Register (Local)

(DA Form 4669-E)

4-13

FOR OFFICIAL USE ONLY

TB 380-41

COMSEC Custodian and a witness. It may also

4.7 ITEM REGISTER (IR)

be used for issuing ALC 4 material by having the

CARDS (NOT APPLICABLE TO

user sign and print his/her name in the

destruction portion of the IR Card. A separate

AKMS).

DA Form 2011-E will be maintained for each short

title of COMSEC key and publications held by a

4.7.1

(U) General Instructions. AKMS

COMSEC account. It is recommended that

accounts are not required to maintain IR Cards.

when an account receives multiple copies of

each edition of a short title, separate IR Cards

(U) The following IR Cards will be used:

be prepared for each edition. The use of

separate IR Cards will facilitate orderly

(1) (U) DA Form 2011-E, COMSEC Aids Items

accounting of material COMSEC aids and

provide a clear audit trail. Figures 4-3 and 4-4

show two methods of recording destruction. Any

(2) (U) DA Form 2011-1-E, COMSEC

combination of these may be used. Record

Equipment Items Register.

information as is directed in the following

paragraph.

(U) IR Cards will be maintained for all

ALC 1, 2 and 4 material from time of receipt to

(U) DA Form 2011-E Completion

final disposition.

Instructions (see Figures 4-3 and 4-4).

(U) Single editions of COMSEC material

(1) (U) SHORT TITLE. Enter the short title

per IR Card may be used by accounts when the

for the COMSEC material represented.

COMSEC Custodian considers this accounting

method to be an advantage in managing his/her

(2) (U) NSN/ MCN. Enter the NSN/MCN for

account. Single-line entries should be used for

the material (this entry is optional).

equipment entries to facilitate hand receipting

and transfers. Correction fluid (white-out) can

(3) (U) LOCATION. Enter the physical

be used to make corrections to IR Cards.

location of material represented (this

entry is optional).

(U) Although hand receipts for TOP

SECRET (TS) material require two signatures,

(4) (U) ALC. Enter the ALC for material

the Disposition block on the Item Register Card

represented.

only requires the name of the primary Hand

Receipt Holder. The primary Hand Receipt

(5) (U) ACCOUNT NO. Enter the COMSEC

Holder is the person signing in block 15a of the

account number.

SF 153.

(6) (U) EDIT/REG. Enter the edition

(U) Special Possession and Conversion

designator or register number for the

Report voucher numbers will be recorded in the

entry.

receipt portion of the IR Cards to show the

source from which the material was received or

(7) (U) SERIAL NUMBERS. Enter serial

modified. In addition, Conversion Report

numbers as follows:

voucher numbers will also be recorded in the

disposition portion of the IR Card to show why

(a) (U) Use one line for a consecutive

certain material is no longer in the account.

series of serial numbers with the

beginning serial number in the

4.7.2

(U) DA Form 2011-E COMSEC Aids

BEGIN column and the ending serial

Items Register.

number in the END column. In some

cases, single-line entries for a series

(U) DA Form 2011-E. DA Form 2011-E is

of serial numbers provide a better

used by all manual COMSEC accounts to record

control of the material being used.

receipts, hand receipts, issues, transfers, special

possessions, and destructions. This form may

(b) (U) If one serial number per line is

be used as a destruction certificate when signed

used, enter that serial number in the

by the COMSEC Custodian or alternate

END column.

4-14

FOR OFFICIAL USE ONLY

TB 380-41

(U) For a transfer, record the account

number of the receiving COMSEC account.

quantity (e.g., 1 ea, 2 ea) instead of

For hand receipts and issues (ALC 4), enter

the serial number.

the name of the receiving individual (use

pencil for hand receipts).

(8) (U) RECEIPT:

(b) (U) DATE/SERIAL. Enter the Julian

(a) (U) FROM. Enter account number of

date of the transaction. Enter the

the shipper from block 2 of the

voucher serial number below the

incoming SF 153.

date.

(b) (U) DATE. Enter the Julian date

(10) (U) DEST/ISSUED DATE. Enter the

from block 4 of the incoming SF 153.

Julian date of local destruction or issue

of ALC 4 material.

outgoing voucher serial number from

(11) (U) DESTRUCTION CERTIFICATIONS

block 4 of the incoming SF 153.

(OPTIONAL). This column may be

used for signatures of the COMSEC

(9) (U) DISPOSITION.

Custodian and a witness to certify the

destruction of COMSEC material. The

(a) (U) TO. Enter the appropriate code

signature of the custodian and a

to indicate the type of transaction:

witness in this column certifies that

these two individuals personally

C - Conversion

destroyed the material. This procedure

CD - Consolidated Destruction

eliminates the requirement for

D - Destruction

individual Local Destruction Reports.

HR - Hand Receipt

At the end of each month, a

I - Issue

Consolidated Destruction Report will be

SP - Special Possession.

submitted to the COR listing all

T - Transfer

reportable material from the Items

previously reported. When the Items

ALC 4 material, the recipient will sign

block 1 and print his/her name and rank

in block 2.

4-15

FOR OFFICIAL USE ONLY

TB 380-41

COMSEC AIDS ITEMS REGISTER (USING Unit)

For use of this form, see TB 360-41; the proponent agency is AMC

SHORT TITLE

NSN/MCN

LOCATION

ALC

ACCOUNT NO

USKAK 9717

581000U309091

Safe 18

5DE180

SERIAL

RECEIPT

DISPOSITION

NUMBERS

DEST/

DESTRUCTION CERTIFICATION

EDIT/

DATE

ISSUE

REG

END

FROM

DATE

1. CUSTODIAN

2. WITNESS

BEGIN

SERIAL

107

880099

0079

(D)

0155

0021

0020

108

880099

0079

0160

Don Quinnetter

0021

(CD)

0032

0157

2 Pamela Defer

0079

0160

1 Don Quinnetter

109

880099

0021

(CD)

0032

0158

2 Larry Bryson

0090

(T)

0095

340

5CE078

0134

5DE927

0029

3090

101

5CE078

0148

DA FORM 2011-E

THIS FORM, TOGETHER WITH DA FORM 2011-1-E, 1 JUL 03

1 JUL 03

REPLACES DA FORM 2011-1, 1 NOV 77, WHICH IS OBSOLETE

(U) All hand receipt information must be entered in pencil and erased when the material is

returned. The “0157/0158” entry in the Dest/Issue Date Column reflects the actual date of

destruction. The IR Card must be signed certifying destruction at the same time the destruction

date is entered.

Figure 4-3. COMSEC Aid Items Register (ALC 1 Material)

4-16

FOR OFFICIAL USE ONLY

TB 380-41

COMSEC AIDS ITEMS REGISTER (USING Unit)

For use of this form, see TB 360-41; the proponent agency is AMC

SHORT TITLE

NSN/MCN

LOCATION

ALC

ACCOUNT NO

USKAK 1430

(Optional)

5DE234

SERIAL NUMBERS

RECEIPT

DISPOSITION

DEST/

DESTRUCTION CERTIFICATION

EDIT/

ISSUE

REG

DATE

BEGIN

END

FROM

SERIAL

DATE

1. CUSTODIAN

2. WITNESS

3285

5BE001

3214

(I)

3332

SSG WEBB

5352

(I)

Bill Cole

3332

2 CW2 Bill Cole

(I)

Ira Levin

3333

2 SSG Ira Levin

(I)

3332

LT Brown

5352

(T)

3301

5DE422

5342

(D)

Levin Jones

3323

Thomas Hall

3323

(D)

5001

DA FORM 2011-E

THIS FORM, TOGETHER WITH DA FORM 2011-1-E, 1 JUL 03

1 JUl 03

REPLACES DA FORM 2011-1, 1 NOV 77, WHICH IS OBSOLETE

Figure 4-4. COMSEC Aids Items Register (ALC 4 Material)

(2)

(U) NSN/MCN. Enter the NSN/MCN for

4.7.3

(U) DA Form 2011-1-E COMSEC

the material (this entry is optional).

Equipment Items Register.

(3)

(U) END ITEM. Enter the short title for

(U) DA Form 2011- 1-E. DA Form 2011-1-E

the end item involved. If the item is an

is used by all traditional accounts to record

end item, for example a KG-31B, no

receipts, transfers, hand receipts, conversions

entry will be made in this block.

and loan transactions. Unlike DA Form 2011-E,

the 2011-1 cannot be used as a destruction

(4)

(U) ALC. Enter the ALC number for

certificate. A separate DA Form 2011-1-E will be

material represented.

maintained for each COMSEC equipment short

title held by a COMSEC account. When

(5)

(U) ACCOUNT NO. Enter the COMSEC

completing Items Register Cards, it is

account number.

encouraged to annotate (I) for Issue, (T) for

Transfer, (D) for Destruction, and (H/R) for Hand

(6)

(U) QTY. Enter the quantity for all

Receipt, where applicable.

material that is accountable by quantity.

This entry is optional for ALC 1 items.

(U) DA Form 2011-1-E. Completion

Instructions (see Figures 4-5 and 4-6):

(7)

(U) SERIAL NUMBERS. Enter serial

numbers as follows:

(1)

(U) SHORT TITLE. Enter the short title

for the COMSEC material represented.

(a) (U) Enter serial numbers for ALC 1

items.

4-17

FOR OFFICIAL USE ONLY

TB 380-41

(b) (U) If one serial number is used per

(b) (U) DATE. Enter the Julian date

line, enter that serial number in the

from block 4 of the outgoing SF 153.

END column. In some cases, single-

For hand receipts, enter the Julian

line entries for a series of serial

date in pencil.

numbers provide a better control of

the material being used.

outgoing voucher serial number from

block 4 of outgoing SF 153.

optional for material accountable by

quantity.

(10)

(U) LOAN DATA.

(8)

(U) RECEIPT.

(a) (U) FROM. Enter the service or

agency borrowing the equipment.

(a) (U) ACCOUNT. Enter account

number of the shipper from block 2 of

(b) (U) DURATION. Enter the number of

the incoming SF 153.

days the equipment is out on loan,

normally 12 months or less (see AR

(b) (U) DATE. Enter the Julian date

700-131).

from block 4 of the incoming SF 153.

(11)

(U) ON-HAND BALANCE. Enter the

total on-hand balance with each entry.

shipper’s outgoing voucher number

The balance will include material on

from block 4 of the incoming SF 153.

hand receipt for which the COMSEC

Custodian retains accountability. This

(9)

(U) TRANSFER.

entry is not required for items the

custodian is maintaining serial number

(a) (U) ACCOUNT. Enter the account

accountability. On-hand balances

number of the recipient from block 7

should be annotated in pencil to allow

of the outgoing SF 153. For hand

changes.

receipts, enter the Hand Receipt

Holder’s rank and last name under

the letters HR in pencil.

4-18

FOR OFFICIAL USE ONLY

TB 380-41

For use of this form, see TB 360-41; the proponent agency is AMC

COMSEC EQUIPMENT ITEMS REGISTER (USING UNIT)

SHORT TITLE

NSN/MCN

END ITEM

ALC

ACCOUNT NO

HY 4112

5D7892

558100101700084

QTY

SERIAL

RECEIPT

TRANSFER

LOAN DATA

ON HAND

NUMBERS

BEGIN

END

ACCOUNT

DATE

SERIAL

ACCOUNT

DATE

SERIAL

FROM

DURA

BALANCE

NUMBER

TION

8125

5BE001

9244

00062

120

9035

5BE001

9244

00062

241120

9305

00110

NAVY

DAYS

10354

5BE001

9244

00062

11345

5BE001

9244

00062

9244

H/R

9260

5002

66453

5BE001

00062

LT RJ

Lewis

63234

5BE001

9244

00062

DA FORM 2011 -1-E

THIS FORM, TOGETHER WITH DA FORM 2011-E, 1 JUL 03

1 JUL 03

REPLACES DA FORM 2011-1, 1 NOV 77, WHICH IS OBSOLETE

(U) Hand receipt information will be recorded in pencil

Figure 4-5. COMSEC Equipment Items Register.

Example for ALC 1 Equipment Accountable by Serial Number.

4-19

FOR OFFICIAL USE ONLY

TB 380-41

Cryptoperiod

4.8 CONTROL OF KEY TAPE

A Daily (24 hours)

SEGMENTS.

B Weekly (7 days)

C Monthly

(U) The following guidelines are applicable to

D Special mission not to exceed 24 hours

the control of key tape segments.

E No prescribed cryptoperiod

F Three months

4.8.1

(U) Digraph Code for COMSEC Key.

G Yearly

Completion of the COMSEC Material Disposition

H Contact CONAUTH

Record (DA Form 5941-E) is self-explanatory

Six months

except for blocks 6, 7, 8 and 10. The

Monthly beginning on first day used

information for these entries is contained in a

two-letter code digraph to the left of the short

4.8.2

(U) Local Accounting for COMSEC Key.

title on the tape leader. The first letter explains

the number of keys, the copies of the keys, and

(U) Use of the COMSEC Material

total number of segments. The second letter

Di sposition Record (DA Form 5941-E) for Local

gives the cryptoperiod. An example would be:

Accounting of Key Tape Segments. DA Form

GC, (digraph: key information and cryptoperiod).

5941-E is a reproducible form in an easy-to-use

format, which will be used to record the issue,

(U) If the first letter on the tape leader

use and destruction of key tape segments (a

matches the one in the first column, the canister

facsimile of this form is authorized). Use this

holds the number of keys, copies and total

disposition record as a management tool in the

segments listed:

local accounting of key tape segments. A copy

of the key disposition record will be retained

Copies Total

upon destruction of key tape segments to

Keys of Keys

Seg.

identify those personnel actually performing

destruction. Once the key tape segment

disposition record has any information entered

on it that reveals classified information (e.g.,

date exposed, date destroyed), it will be marked

with the appropriate classification, not lower than

CONFIDENTIAL, in letters larger than the

largest letters printed on the form IAW AR 380-

5. However, the disposition record will not be

stamped as classified if the key tape is

unclassified. The custodian will maintain the

completed DA Form 5941-E (or facsimile thereof)

on file until the SF 153, which lists its

Contact

CONAUTH

disposition, is destroyed.

(U) Use of Key Tape Canisters and

Segments. The CONAUTH is responsible for

determining the quantity of key tape canisters

required and their distribution within the

cryptonet (refer to AR 380-40 and Chapter 3 this

TB). The following procedures apply to the use

of key tape canisters:

(1)

(U) Key tape canisters will be hand-

(U) The second letter of the two-letter

receipted to the user as an unused,

code is the cryptoperiod. If the second letter

complete canister. In addition to the SF

matches the one in the first column, the

153 hand receipt, a disposition record

cryptoperiod is as stated in the following:

will also be provided to the user for

recording the destruction of used key

tape segments.

4-21

FOR OFFICIAL USE ONLY

TB 380-41

(a)

(U) Single copies of key tape

pulled. For example, if the user is using

segments used for secure

a monthly canister but doesn’t bring up

communications should be

the net until day four, the first entry

destroyed immediately after

would reflect “1-4.” This practice could

successful encryption of

occur at any time during the month. See

communications has been

Figure 4-7 for a sample of a DA Form

achieved. When this is not

5941-E. The use of diagonal lines or

possible, the key segment must

quotation marks is not authorized.

be destroyed not later than 12

Retain the DA Form 5941-E with the

hours after supersession.

associated tape canister until all tape

segments have been destroyed.

(b)

(U) Used key tape segments

having multiple copies (i.e., 1/2,

(5)

(U) Disposition records and the empty

1/3, etc., located at the lower right

key tape canister or key tape canister of

side of key tape canister) will be

unused segments will be returned to the

destroyed immediately after

COMSEC Custodian. The custodian will

successful encryption of

return the hand receipt (SF 153) to the

communications. The unexposed

user.

duplicated segment(s) will be

maintained for use (backup in

(6)

(U) The COMSEC Custodian will retain

case of systems failure) within the

the DA Form 5941-E, or other form of local

cryptoperiod and destroyed no

destruction document, until the

later than 12 hours after the

remaining segments in the key tape

supersession date. If due to

canister are destroyed in support of the

system failures all duplicate

Consolidated Destruction Report. The

copies are used and destroyed,

custodian will attach all local destruction

the last copy may be retained

documents directly to the Consolidated

until the end of the cryptoperiod.

Destruction Report to ensure the records

are not destroyed prematurely as well as

(c)

(U) Inter-theater COMSEC

for easy access for review by the

Package (ICP) will be handled

custodian, an auditor, or an inspector.

IAW the ICP Manager Red Book.

Should a custodian discover that a Local

Destruction Report is not on file to

(2)

(U) The COMSEC Custodian, along with

support a Consolidated Destruction

a properly cleared witness, may destroy

Report, it must be reported immediately

un-issued segments as the segments

as an incident IAW AR 380-40,

are superseded or as entire editions.

paragraph 7-3a.

Key that is designed for off-the-air

applications has no prescribed

(7)

(U) The user will immediately notify the

cryptoperiod and may be used until no

CONAUTH (by secure means) and the

longer serviceable.

COMSEC Custodian if a key tape

canister or segment is lost, stolen, or in

(3)

(U) It is not mandatory that a security

any way subjected to any type of

container (i.e., vault/GSA Safe) be

COMSEC Incident.

opened for the sole purpose of

destroying individual key tape segments

(8)

(U) Empty key tape canisters will be

that are in protective packaging

destroyed by the COMSEC Custodian

whenever practical (the custodian may

(4)

(U) The user, along with a cleared

require the user destroy the empty

witness, will destroy key tape segments

canister based on geographical

upon supersession and record the

locations or high quantities). If there are

destruction on the DA Form 5941-E (a

any key tape production problems

signature, initial, or printed name will be

discovered with the canister, report the

inserted in the “issued” block of the local

incident IAW Chapter 7.

destruction record). These entries are

required each time a segment(s) is (are)

4-22

FOR OFFICIAL USE ONLY

TB 380-41

(U) Physically Accounting For Used

(1)

(U) The first person that becomes aware

Key Tape Segments. Use the following two

that a key tape segment has been

checks to account for used key tape segments.

prematurely exposed must initiate action

The first check is done at the operational area

to notify the CONAUTH IAW Chapter 7.

before each shift is relieved to ensure that all

used key tape segments were placed in

(2)

(U) While awaiting disposition

destruction channels (i.e., placed in a lock box

instructions, the exposed key tape

or destroyed). The second check is made by

segment must be secured against

the COMSEC Custodian to verify that disposition

unauthorized access.

records reflect the correct material issued to the

user as shown on the hand receipt.

(3)

(U) Key tape segments accidentally

exposed, and having multiple copies,

(1)

(U) Operational Check. Shift-to-shift

will be destroyed unless it is the last

accountability will be accomplished

copy, which will be safeguarded and

using the DA Form 2653-E (included in

stored in accordance with its

Appendix D) in conjunction with the key

classification until used.

tape segment disposition record (see

figures 4-9 and 4-10). Ensure segments

4.8.3

(U) Authorized Exposure of Keying

are destroyed or physically sighted by

Material. This subparagraph applies only to

verifying the next upcoming segment in

physical hard copy key.

the key canister window. All accounting

(U) Units/elements deploying under real-

for used key tape segments must take

world crisis/contingency scenarios may

place before the responsible shift is

download the current edition plus the minimum

relieved. If a key tape segment or

amount of key material necessary for the

canister is misplaced, it must be

immediate crisis/contingency: up to a maximum

recovered before the personnel involved

of 90 days of keying material may be

have left the area. In the event material

downloaded into a DTD. Fill devices such as

cannot be located, notify the COMSEC

the KYK-13/KYX-15(A) will not be used for this

Custodian immediately. If a security

purpose. Request for extension in excess of 90

container has not been opened during a

days must be submitted through command

shift, the operational check is not

channels to HQDA DCS, G-2 and subsequent

required.

approval by the NSA

(2)

(U) Custodian Check. The COMSEC

(U) Units deploying in other than

Custodian is responsible for the key

crisis/contingency situations should limit the

tape segment accounting procedures

number of segments loaded into the DTD to

and the physical security of used key

those required for the mission.

tape segments. If the COMSEC

Custodian does not authorize users to

(U) The CONAUTH must authorize

perform destruction functions, then

exposure of key for downloading into DTDs and

he/she must impose sufficient security

notify the COMSEC Custodian, in writing, of the

checks of the material to ensure

material to be downloaded.

accurate accounting procedures are

maintained. This should be clearly

(U) When duplicate key is on hand, the

outlined in the hand-receipt holder

exposed (hard copy) key will be destroyed

briefings and local SOPs, when such

immediately after successful loading into the

SOPs are established.

DTD. The DTD will have the CIK removed

whenever the DTD is not in use.

(U) Premature Exposure of Key Tape

Segments. The following procedures apply

(U) Immediately after loading the DTD,

when key tape segments in a canister are

place the exposed segments, along with a copy

prematurely exposed:

(e.g., (a) User pulls

of the approval from the CONAUTH, in an

segment one; however, by accident, does not

envelope. Seal the envelope. On the outside of

realize that segment two was also pulled; (b)

User pulls segment from the wrong canister).

4-23

FOR OFFICIAL USE ONLY

TB 380-41

COMSEC MATERIAL DISPOSITION RECORD

For use of this form, see TB 380-41; the proponent agency is AMC.

1. SHORT TITLE

2. REG/EDIT

3. SEC CLASS

4. SERIAL NUMBER

5. EFFECTIVE DATE

USKAT 1234

4321

1JAN03

6. NR OF KEYS

7. NR OF COPIES

8. TOTAL NR OF SEGMENTS

9. CONTROLLING AUTH

10. CRYPTO PERIOD

CDR 15K BDE

MONTHLY

11. SEGMENT/DAY

12. ISSUED TO/DATE USED

13. DESTROYED BY/DEST DATE

14. WITNESSED BY/DATE

Dennis R. Hilliard 1 Jan 03

Dennis R. Hilliard 2 Jan 03

Teresa B. Moreno 2 Jan 03

Dennis R. Hilliard 2 Jan 03

Teresa B. Moreno 3 Jan 03

Dennis R. Hilliard 3 Jan 03

Dennis R. Hilliard 5 Jan 03

Teresa B. Moreno 5 Jan 03

3-5

Dennis R. Hilliard 5 Jan 03

Dennis R. Hilliard 7 Jan 03

Teresa B. Moreno 7 Jan 03

Dennis R. Hilliard 6 Jan 03

Dennis R. Hilliard 8 Jan 03

Teresa B. Moreno 8 Jan 03

Dennis R. Hilliard 7 Jan 03

Dennis R. Hilliard 31 Jan 03

Dennis R. Hilliard 1 Feb 03

8-31

Teresa B. Moreno 1 Feb 03

DA FORM 5941-E, JUL 03

See paragraph 4.8.2 for guidance regarding the classification marking of this form.

Figure 4-7. COMSEC Material Disposition Record (DA Form 5941-E)

4-25

FOR OFFICIAL USE ONLY

TB 380-41

“OTHER” sub-block is used, indicate the type of

4.9 PREPARATION OF

report. When the “INVENTORY” sub-block is

COMSEC MATERIAL

annotated, enter the type of inventory above the

title line (see Table 4-7 and Figure 4-8).

REPORT (SF 1 53).

(U) Block 2. From. Enter the complete

4.9.1

(U) General.

official mailing address and the COMSEC

account number under “ACCT NO.”

(U) The COMSEC Custodians of

Traditional COMSEC accounts will manually

(U) Block 3. Date of Report. Enter the

report COMSEC material transfers, inventories,

calendar date the report is completed. The year,

conversions, special possessions and

month, and day, as shown, will be used.

destructions using the COMSEC Material

Report, SF 153. This form is for use in printed

(U) Block 4. Outgoing Number. Enter

hard copy, automated reproduction, electronic

the Julian date and voucher serial number (e.g.,

transmission, or Automatic Data Processing

9181-0003) for outgoing transactions.

(ADP) facsimile, provided all required data

entries are included. It is used for all types of

(U) Block 5. Date of Transaction.

COMSEC accounting transactions including the

Enter the calendar date on which the transaction

hand receipt of material.

occurred (used for hand receipt and Incoming).

LCMS WORKSTATION accounts will print a

(U) Block 6. Incoming Number

hard copy for record purposes.

(optional). Enter the Julian date and voucher

serial number.

(U) SF 153s listing Positive Control

Material (PCM) will be marked IAW the CJCSI

(U) Block 7. To. Enter the complete

3260.01 publication.

official mailing or physical address and the

receiving COMSEC account under “ACCT NO,”

(U) Reports will be signed in black or

if applicable, as follows:

blue ink. Legible carbon-imprinted signatures on

the SF 153 are acceptable. Multiple pages will

(1)

(U) Transfer Report. Enter the physical

be signed on the last page. All other pages will

address and the COMSEC account

be initialed or signed.

number of the gaining account.

(U) Individual(s) signing verifying

(2)

(U) For COMSEC accounting reports

deletions or corrections to an SF 153 will initial

addressed to the COR, see Appendix F.

the report in black or blue ink.

(3)

(U) Hand Receipt (for Manual COMSEC

(U) When a corrected voucher (SF 153)

Accounts only). Enter the name and

is submitted to the COR, it will be conspicuously

official address of the individual

annotated to reflect that it is a corrected copy,

receiving the COMSEC material. For

and it will be assigned the same Julian date and

TS material, only the name of the

voucher number as the original voucher

primary Hand Receipt Holder (block 15)

submitted to the COR.

is required.

4.9.2

(U) SF 153 General Completion

(U) Block 8. For information only.

Instructions.

(U) Block 9. Short Title/Designation

(U) Block 1. Place an "X" in the

Edition. Enter short titles in alphanumerical

appropriate sub-block for the type of report or

sequence starting on line one. Omit the "TSEC"

action being completed: Transfer Report,

prefix/suffix. All entries will be single-spaced.

Inventory Report, Destruction Report, Hand

The last line will be followed by the entry

Receipt, or Other. The "OTHER” sub-block is

"NOTHING FOLLOWS" in upper case letters. In

used when preparing other manual reports such

the following circumstances a mandatory

as a Special Possession Report, Conversion

statement will be entered below the "NOTHING

Report, Issue of ALC 4 material, etc. When the

FOLLOWS" entry:

4-26

FOR OFFICIAL USE ONLY

TB 380-41

(1)

(U) COMSEC material is received

(9)

(U) Destruction of PCM requires a

without accompanying Transfer Report.

statement be inserted as shown in

paragraph 4.19.5b(4).

(2)

(U) A sudden permanent departure or

unauthorized absence of the COMSEC

(U) Block 10. Quantity. Enter quantity

Custodian has occurred.

of each line entry.

(3)

(U) COMSEC equipment loaned to

(U) Block 11. Accounting Numbers.

another service or agency. Indicate the

Enter serial numbers for ALC 1 material. When

expected loan duration (number of days)

serial numbers for a line entry are in a series,

and purpose of loan.

the beginning number will be entered in the

BEGINNING column and the last number will be

(4)

(U) Reporting a change or short title

entered in the ENDING column. When the serial

and/or serial number when COMSEC

numbers are not in series or the quantity is 1,

equipment has been converted after

enter the single serial number in the ENDING

application of a Modification Work Order

column (the CMCS can pick-up no more than an

(MWO).

11-digit serial numbers; therefore only the last

11 digits should be used).

(5)

(U) Reporting COMSEC material that

was not previously accounted for by the

(U) Block 12. ALC. Enter the ALC for

COMSEC account.

each line entry.

(6)

(U) Repayment or loan to another

m. (U) Block 13. Remarks. Make an

service or agency. Refer to original loan

entry when appropriate or when directed in

transaction to verify original equipment.

specific report instructions.

(7)

(U) Permanent transfer of COMSEC

(U) Block 14. The Material Hereon

material to a service or agency outside

has been. Place an "X" in the Received,

the Army. Include the following

Inventoried, or Destroyed block.

information:

(U) Block 15. Signature of Authorized

(a) (U) Authority for transaction. Assets

Recipient. The COMSEC Custodian's hand-

will not be transferred to a non-Army

written signature and typed or stamped name,

service or agency without written

as shown on the CARP, is entered here. In the

CSLA approval.

absence of the COMSEC Custodian, the

alternate COMSEC Custodian will sign the

(b) (U) Indicate the transaction is a

transaction.

transfer loan or the repayment of a

loan.

(U) Block 16. Signature and Typed or

Stamped Name. The COMSEC witness will

sign the SF 153. If the signature of a witness is

incomplete.

required, check the WITNESS block.

(8)

(U) A Consolidated Destruction Report

(U) Block 17. Enter page numbers,

requires a certification statement as

classification of document, and if the SF 153 is

found in paragraph 4.19.5b(1)(b).

reportable to the COR, Reports Control Symbol

(RCS AMC-877).

4-27

FOR OFFICIAL USE ONLY

TB 380-41

Table 4 -7. COMSEC Material Report (SF 153)

Additional Instructions

TRANSACTION

SITUATION

SPECIAL INSTRUCTIONS

BLOCK 15

BLOCK 16

BLOCK

Block 1

Transfer

COMSEC

After “Nothing Follows,” indicate

Signed by

Material received

circumstances including package

receiver of the

without a Transfer

number, date of receipt, etc. Example:

shipment

Report.

"Received via Defense Courier Service

package TV604532, 30 May 99 from

208th Commo Sqdn Travis AFB, CA.

Contacted shipper to obtain entries for

blocks 3 and 4."

Transfer

COMSEC

Signed by

material received

receiver of the

from another

shipment

service or

agency.

Inventory -

Transfer of

The outgoing number in Block 4 will use

Signed by

RCS

Manual

accountability

CUST as the document serial number.

incoming

outgoing

AMC-877

from one

Example: 9234-CUST

COMSEC

Change of

COMSEC

Custodian

Custodian to

another.

Inventory -

Unexplained

After “Nothing Follows,” state the reason.

Signed by

RCS

Special

absence of

Example: “Inventory submitted IAW TB

COMSEC

authorized

AMC-877

COMSEC

380-41 due to the sudden permanent

Custodian

witness

Custodian

departure of the former COMSEC

Custodian.” The outgoing number in

Block 4 will use “CUST” as the document

serial number. Example: 9234-CUST

Inventory -

Movement of

After “Nothing Follows,” state “Inventory

Signed by

RCS

Special

COMSEC

submitted IAW TB 380-41 due to

COMSEC

authorized

AMC-877

account.

movement of the COMSEC Account.”

Custodian

witness

Inventory -

COMSEC

After “Nothing Follows,” describe the

Signed by

RCS

Special

Material found

circumstances. Example: MSG IAOPS-

COMSEC

authorized

AMC-877

and not on the

QP-OP, INSCOM 101400Z Apr 99,

Custodian or

witness

Possession

COMSEC

SUBJ: COMSEC Insecurity of Closed

Alternate

Account records.

Case No 9-148KK, for loss of COMSEC

material listed above has been

recovered. MSG SELCL-KP-OR, CSLA

140928Z Apr 99, granted Relief from

COMSEC Accountability to COMSEC

Account 5DK894. This special report re-

established COMSEC accountability.

Destruction

Normal

Signed by

RCS

destruction of

COMSEC

authorized

AMC-877

regular or

Custodian or

witness

irregular

Alternate

superseded key

4-28

FOR OFFICIAL USE ONLY

TB 380-41

Table 4-7. COMSEC Material Report (SF 153) (Cont.)

Additional Instructions

Destruction -

Hand Receipt Holder

COMSEC Custodian consolidates the

Signed by the

RCS

Consolidated

provides the

destruction reports received from the

COMSEC

AMC-877

COMSEC Custodian

Hand Receipt Holder(s) into one

Custodian

with destruction

destruction report. After “Nothing

reports of an entire

Follows,” enter either the statement in

COMSEC item (e.g.,

paragraph 4.19.5b(1)b, or for a PCM

edition) that has

destruction, the statement in

been destroyed and

paragraph 4.19.5b(4).

to show that the 2

people signing the

report have

personally destroyed

all material

Destruction -

Hand Receipt Holder

The outgoing number in Block 4 will

Signed by the

Consolidated

reports the

use a local document number (5000

Hand Receipt

destruction of an

series).

Holder or

Local

entire COMSEC

authorized

Destruction

item (e.g., edition)

representative

has been destroyed

and when the 2

people signing the

report have

personally destroyed

all material

Hand Receipt

Hand Receipt to an

1. Hand Receipts are not reportable

Signed by Hand

Signed by

individual for normal

to COR.

Receipt Holder

authorized

key.

2. IR Cards will be annotated in

witness if TS

pencil.

or PCM

3. Two signatures required for TS and

material

PCM material. 4. The outgoing

involved.

number in Block 4 will use a local

document number (5000 series).

Hand Receipt

Hand Receipt for

1. Indicate days after the edition, ex:

Signed by Hand

reproduced

(Days 1-5). 2. Serial numbers will be

Receipt Holder

COMSEC Material

the original serial number plus copy

number (e.g., 100-1, 100-2). 3. The

outgoing number in Block 4 will use a

local document number (5000 series).

Other -

Submitted to COR

After “Nothing Follows,” describe

Signed by

RCS

Conversion

after a Change of

circumstances. Example: Conversion

COMSEC

AMC-877

Short Title or other

Report submitted after application of

Custodian

Report

authorized

MWO 11-5810-280-35-3.

modification to

COMSEC Material.

Other - Loan

Temporary Loan to

After “Nothing Follows,” provide:

Signed by

other service or

1. Authority to Transfer: (Msg, Ltr,

authorized loan

agency.

etc.).

recipient

2. Type of Loan: (e.g., Temporary).

3. Duration: (e.g., Not to exceed 120

days).

4. Ownership: (e.g., Army-owned

Equipment).

5. Reason: (e.g., Loan is for test and

equip will be returned to Army upon

completion of test).

4-29

FOR OFFICIAL USE ONLY

TB 380-41

COMSEC

MATERIAL REPORT

(Classification) This form is FOR OFFICIAL USE ONLY unless otherwise stamped.

(X one)

TRANSFER

INVENTORY

DESTRUCTION

HAND RECEIPT

OTHER ( Specify)

2 .

ACCT. NO.

3. DATE OF REPORT

4. OUTGOING NUMBER

(Year, Month, Day)

5. DATE OF TRANSACTION

6. INCOMING NUMBER

(Year, Month, Day)

ACCT. NO.

8 .

ACCOUNTING LEGEND CODES *

1 - Accountable by serial number.

2 - Accountable by Quantity.

3 - Initial receipt required, locally accountable by serial number

thereafter, local accounting records must be maintained for a

minimum of 90 days after supersession.

4 - Initial receipt required, may be controlled in accordance with

Service/Agency directives. .

10 QUANTITY

11. ACCOUNTING NUMBERS

12. *

13. REMARKS

SHORT TITLE / DESIGNATER - EDITION

ALC

BEGINNING

ENDING

6 .

For ease in processing/preparing SF 153 the following listing of

9 .

10.

Tables and Figures is provided for your information.

11.

12.

13.

Table 4-2

Accounting Reports

14.

Table 4-3

Transfer/Receipt Reports

15.

Table 4-4

Destruction Reports

16.

17.

Table 4-5

Inventory Report (Traditional Accounts)

18.

Table 4-6

Modification of Other Services Voucher Numbers

19.

20.

Table 4-7

COMSEC Material Report (SF 153)

21.

Figure 4-1/2

COMSEC Material Voucher Control Registers

22.

23.

Figure 4-3/4

COMSEC Aid Items Register

24.

Figure 4-5/6

COMSEC Equipment Items Register

25.

26.

27.

28.

29.

30.

31.

32.

33.

34.

14. THE MATERIAL HEREON HAS BEEN (X one)

RECEIVED

INVENTORIED

DESTROYED

15. AUTHORIZED RECIPIENT

16. (X one)

WITNESS

OTHER (Specify)

a. Signature

b. Grade

a. Signature

b. Grade

c Typed or Stamped Name

d. Service

c. Typed or Stamped Name

d. Service

USA

17. FOR DEPARTMENT OR AGENCY USE ONLY

RCS AMC-877 (as required)

(classification)

Page of Pages*

NSN 7540-00-935-5861

This form is FOR OFFICIAL USE ONLY unless otherwise stamped.

STANDARD FORM 153 (Rev. 9- 88)

Previous editions are obsolete

PRESCRIBED BY NACSI-4005

ORIGINAL

153.130

Figure 4-8. COMSEC Material Report (SF 153)

4-30

FOR OFFICIAL USE ONLY

TB 380-41

(U) The receiving COMSEC Custodian

4.10 TRANSFER OF

is responsible for signing and mailing a signed

Transfer Report to the shipping COMSEC

COMSEC MATERIAL.

Custodian within 2 working days after receipt of

material.

4.10.1 (U) Transfer of COMSEC Material

Between COMSEC Accounts. Accountable

4.11 LOCAL ACCOUNTING

COMSEC material will be transferred between

COMSEC accounts by use of a Transfer Report

FOR COMSEC MATERIAL.

(SF 153). COMSEC material will be listed

exactly as it appears on the account records.

4.11.1

(U) Responsibilities.

Table 4-3 provides distribution information for

copies of the Transfer Report. This does not

(U) Material Availability. COMSEC

pertain to CCI equipment.

Custodians are responsible for making

COMSEC material readily available to qualified

4.10.2

(U) Responsibilities.

users. Material remaining under the COMSEC

Custodian's control for use by other persons

(U) The shipping COMSEC Custodian is

does not require a hand receipt or other

responsible for:

issue/transfer action.

(1)

(U) Obtaining the official address of the

(U) Positive Control Material (PCM).

receiving COMSEC account.

Local accounting for PCM will be as directed by

CJCSI 3260.01 Publication.

(2)

(U) Forwarding to the COR copies of all

accountable Transfer Reports.

4.11.2

(U) ALC 1 and 2 COMSEC Material.

Local accounting procedures will provide for the

(3)

(U) Initiating a follow-up with the

following:

receiving account if the signed Transfer

Report is not returned within the

(U) Clearance/Need to Know. Before

following time periods:

issuing or hand-receipting material, the

COMSEC Custodian will ensure that the

(a) (U) 30 days for CONUS shipment

recipient is properly cleared and has a need-to-

between COMSEC accounts.

know. Upon release of the material,

responsibility for safeguarding the material is

(b) (U) 45 days for shipment between

passed on to the individual who takes

CONUS -to-overseas, overseas-to-

possession. However, the COMSEC Custodian

CONUS, or theater-to-theater.

is still accountable to the COR for centrally

accountable material that is hand-receipted to

users.

Guard accounts, Army Reserve, or

other governmental agencies.

(U) Release. COMSEC Custodians will

normally release material on hand receipt using

(4)

(U) Each follow-up should be 15 days

an SF 153. A DA Form 2407 or DA Form 5504

apart. If, on the third follow-up, receipt

(Maintenance Request) may be used as a hand

of the material shipped cannot be

receipt when COMSEC equipment is turned in to

confirmed, notify the COR and request

a maintenance facility for repair and return. If it

assistance to resolve the problem. If the

is later determined that the equipment must be

problem cannot be resolved, the

evacuated by the CLSF to another facility, the

shipping COMSEC Custodian will

accountable custodian will prepare and submit a

submit a COMSEC Incident Report

Transfer Report (SF 153). When hand

(refer to Chapter 7 of this TB).

receipting TOP SECRET material, two properly

cleared individuals must sign for the material.

4-31

FOR OFFICIAL USE ONLY

TB 380-41

(U) Disposition. For ALC 1 and 2

using an SF 153. The material can be

materials, the user will return the material to the

hand-receipted to the individual for a

COMSEC Custodian for destruction or other

specific or indefinite period of time. The

disposition, unless directed by the COMSEC

individual takes possession of the

Custodian to destroy the material. In such

material and assumes responsibility for

instances, the user will provide the custodian

safeguarding it.

with an SF 153 or DA Form 5941-E Destruction

Report.

(a)

(U) Under unusual conditions (e.g.,

conditions that may delay a tactical

4.11.3

(U) Hand Receipting COMSEC

mission), hand receipt forms other

Material.

than SF 153 are acceptable

providing they contain the six basic

(U) The issuance of COMSEC material

information elements listed in

to individuals on a valid hand receipt is a

paragraph 4.11.3.c(4)(b) on the item

transfer and delegation of responsibility to those

being hand-receipted.

individuals for the material entrusted to them.

Accountability for that material remains

(b)

(U) A DA Form 3964 may be used

exclusively and singularly with the COMSEC

to hand receipt COMSEC material

Custodian. Responsibility is defined as the

to staff duty officers. Use the

obligation of an individual to ensure the U.S.

routing block to transfer

Government property (COMSEC material)

accountability from one staff duty

entrusted to his or her possession or supervision

officer to another.

is properly used by authorized individuals only,

continuously protected and cared for, and that

(2)

(U) Accountable COMSEC material will

proper custody and safekeeping of the material

not be hand-receipted between

on hand receipt is exercised at all times until it is

COMSEC accounts. COMSEC material

returned to the custodian, or otherwise properly

may, however, be hand-receipted to

disposed of in accordance with this TB and

individuals, including other COMSEC

reported as such to the custodian.

Custodians. This material will not be

entered on the COMSEC account

(U) Any individual authorized by the

records of the Hand Receipt Holder.

COMSEC Custodian, or the commander for

whom the account is maintained, may be

(3)

(U) The COMSEC Custodian will ensure

designated as a COMSEC material Hand

all Hand Receipt Holders are properly

Receipt Holder; provided the individual has a

briefed on the safeguarding, destruction,

valid need for the material, and he/she is a U.S.

inventory and operating instructions for

citizen or a legal U.S. Resident Alien who

the material being provided. Hand

possesses the necessary security clearance and

Receipt Holders will sign a briefing

the means (facilities) to properly secure and

statement prepared by the custodian

protect the material. That includes U.S.

attesting to the fact that he/she has

Government contractor personnel providing

been properly briefed. Hand Receipt

services to the U.S. military organizations both

Holders for TS material will have an

in CONUS and at overseas U.S. installations. In

appointed Alternate Hand Receipt

the absence of the COMSEC Custodian,

Holder that is properly cleared for TS.

Alternate Custodians will not hand receipt

This person must also sign the SF 153

COMSEC material to individuals not previously

hand receipt for all TS material issued

authorized to be Hand Receipt Holders without

by the custodian to maintain TPI

prior approval from the commander.

controls.

(U) Hand Receipt. See Chapter 6 for

(4)

(U) Specific instructions for the

additional procedures involving AKMS COMSEC

preparation of hand receipts are as

Accounts.

follows (see Figure 4-8 and Table 4-7):

(1)

(U) When it is required to provide

(a)

(U) Prepare only two copies of the

COMSEC material to an individual, the

hand receipt and assign a local

material will normally be hand-receipted

voucher number.

4-32

FOR OFFICIAL USE ONLY

TB 380-41

(b)

(U) Record the following information

individual. These hand receipt files

for material being hand-receipted:

serve as the record of accountability and

responsibility for all material issued on

(U) Short title.

hand receipt. Upon return of the

(U) Edition.

material, the original copy of the hand

receipt will be removed from the file by

(U) Segments/Days (when

authorized by the CONAUTH).

the custodian and returned to the Hand

Receipt Holder. A line will be drawn

(U) Serial numbers (beginning

through the entry on the DA Form 4669-E,

and ending).

as shown in figure 4-2. Identification

(U) Quantity.

and disposition of hand receipt files will

(U) ALC number.

be IAW AR 380-40, Appendix C.

(5)

(U) Prior to taking possession of the

(U) Posting to Items Register (IR)

material, the receiving individual will

Cards. When COMSEC material is hand-

perform the following:

receipted to individuals, a pencil notation of the

material hand-receipted will be made to the

(a) (U) Inventory the material against

appropriate Items Register Card. Pencil

what is listed on the hand receipt

notation permits erasing when the item is

SF 153

returned to the issuing account. If the hand

receipt is of short duration (one to two days),

(b) (U) Verify the presence of all pages

recording of hand receipt information on IR

of unsealed key material and

Cards is waived. The combination of the hand

publications. When large quantities

receipt file and the IR Cards will provide the

of material are required to be

necessary material status information.

inventoried or page-checked, the

Hand Receipt Holder may cause the

(U) Hand Receipt Duration. For

verification of the presence of all

accounting purposes, hand receipts will remain

pages by having another properly

valid for as long as the holder has a need for the

briefed and cleared individual

material, or as directed by the COMSEC

perform the page check and sign

Custodian. There is no requirement to renew or

the Record of Page Checks page.

update valid hand receipts.

(U) Hand Receipt Inventory. All

block 15 will make corrections to the

material on a hand receipt will be included in

SF 153 and initial all corrections.

SAIRs and other inventories to the COR. The

custodian will physically inventory accountable

(d) (U) Have the alternate Hand

material held on hand receipt. When physical

Receipt Holder (HRH) sign block 16

inventory is impractical, written verification from

when TOP SECRET material is

the Hand Receipt Holder is authorized. During

received from the custodian.

tactical operations, field exercises, maneuvers,

or adverse environmental conditions, hand

(6)

(U) The issuing COMSEC Custodian

receipts are accepted as proof of possession.

will keep the original copy of the hand

When conditions permit, possession will be

receipt.

physically verified.

(7)

(U) The Hand Receipt Holder (the

(U) Sub-Hand Receipts. When

person signing the hand receipt) will

operational requirements so dictate, holders of

keep the duplicate copy.

material on hand receipt may (with written

authorization from the COMSEC Custodian)

(8)

(U) For reproduced material, prepare a

sub-hand receipt the material to another

hand receipt as indicated in Table 4-7.

individual. This authority will be recorded on the

SF 153 hand receipt (see AR 380-40, paragraph

(9)

(U) A hand receipt file will be

2-12.) KOV-14s may require the custodian to

maintained by both the issuing

authorize sub-hand-receipting due to the large

COMSEC account and the receiving

amount of cards anticipated in each COMSEC

4-33

FOR OFFICIAL USE ONLY

TB 380-41

account. If so, the custodian may use whatever

(3) (U) When CSLA personnel audit

documentation deemed necessary to retain

COMSEC accounts, all COMSEC

accountability of material.

material is subject to inventory.

(U) Reporting Destruction of Key

(4) (U) At other times when a special

Material. When all key material issued to the

inventory may be required.

Hand Receipt Holder has been destroyed, the

signed copy of the destruction records for ALC 4

b. (U) Inventory of Physical Material.

key will be retained in the Hand Receipt Holder's

Inventories must be complete and accurate. An

files. If the material is ALC 1 key, return the

accurate COMSEC material inventory provides

destruction certificate to the issuing COMSEC

supply accountability and aids in the physical

Custodian as proof of destruction. The

security of the COMSEC material. The

COMSEC Custodian will retain (or modify) the

COMSEC Custodian’s signature on a Transfer-

hand receipt and retain the destruction record in

In, Inventory, or Destruction Report is a binding

the COMSEC account files. When local

certificate that each item listed is correct and

destruction records are not used, the Hand

has been accurately accounted for, as noted in

Receipt Holder will prepare a Destruction Report

the report. The following inventory procedures

(two copies) using the SF 153. The signed

are required:

original will be forwarded to the COMSEC

Custodian and the remaining copy retained on

(1) (U) Upon receipt of material or upon

file by the Hand Receipt Holder. DA Form 3964

opening packages or containers,

(Classified Document Accountability Record)

carefully examine packages, containers,

may be used to record and report destruction of

and sealed unit packages for tampering.

key material per AR 380-5.

(2) (U) When inventorying classified spare

parts, which are packed in sets, in bulk,

4.12 INVENTORY

or unit package, use "hands on"

inventory methods. This inventory

REQUIREMENTS FOR

requires the visual verification of the

COMSEC MATERIAL.

presence of the package or container

and that the parts listed, quantity, and

4.12.1

(U) Inventory Requirements for

identification are as specified.

COMSEC Accounts

(U) Inventory Upon a CCIR or SAIR.

Upon a change of COMSEC Custodian or a

(U) Inventory at the COMSEC

semiannual inventory, all COMSEC

Account. At the COMSEC account, a complete

physical inventory will be performed as follows:

equipment will be inventoried as follows:

(1) (U) Centrally accountable COMSEC

(1) (U) When inventorying COMSEC

material (ALC 1, 2, and 6) will be

equipment that is known to be operating

properly, it may be assumed that the

inventoried at 6-month intervals using a

equipment contains all assemblies and

Semiannual Inventory Report (SAIR).

An Audit or a Change of COMSEC

parts.

Custodian Inventory Report (CCIR) also

serves as a semiannual inventory.

(2) (U) When inventorying equipment stored

in a security area to which only the

COMSEC Custodian and the

(2) (U) ALC 4 and 7 materials will be

Alternate(s) COMSEC Custodian have

inventoried upon change of custodian or

annually.

access, the "sight" inventory method

may be used.

4-34

FOR OFFICIAL USE ONLY

TB 380-41

(3) (U) When inventorying equipment held

with or opened, verify that the contents

in storage, it is recommended that

are complete.

equipment be checked for

completeness. A qualified COMSEC

(3) (U) Do not open packaged spare

maintenance technician should assist in

components for inventory. However, if

this inventory of components.

the package has been opened, all

individual classified components will be

d. (U) Inventory Upon Transfer or Prior

inventoried.

to the Destruction of COMSEC Material:

(U) Periodic Inventory Requirements.

(1) (U) Inventory both classified and

unclassified COMSEC equipment,

(1) (U) Inventory large sealed units, which

subassemblies, and components for

may include one or more pallets of

completeness.

material as a "total" sealed unit. When

inventorying large sealed units, check all

(2) (U) Page-check unsealed key material

seals for tampering.

and publications.

(2) (U) Inventory material which is stored

4.12.2

(U) CLSF Inventory Procedures

loose (e.g., ALC 1 and ALC 2 keying

material). Do not check equipment and

(U) Inventory Responsibility. The

subassemblies for individual parts.

account COMSEC Custodian or Alternate

COMSEC Custodian and a witness should

(3) (U) Upon Transfer of COMSEC Material,

perform CLSF Inventories. However, other

check both equipment and individual

qualified personnel under the supervision of the

components for completeness before

COMSEC Custodian may perform inventories of

packing for shipment. If the equipment

large accounts or at major distribution centers.

or components have not been opened

since they were received, the CLSF is

(U) Receipt of Inventory. The following

not required to open and check these

procedures are required for all CMCS

items. If equipment has been used,

accountable COMSEC material received at a

ensure it is zeroized prior to packing.

CLSF for further distribution:

4.12.3

(U) Daily and Shift-to-Shift Inventory

(1) (U) Carefully examine packages and

of Key Material. All centrally accountable

containers for signs of tampering. If the

COMSEC key will be inventoried to ensure

package or container is free of

continued protection and control. The DA Form

tampering, do not open. An inventory of

2653-E or locally produced report (which contains

unopened packages and containers will

all the elements of the DA Form 2653-E) will be

be done by verifying the short

used to record the inventories.

title/edition, quantity, and serial

accounting/register number on the label.

(U) Daily Inventory. A daily inventory

will be conducted in all accounts holding

(2) (U) Larger packages (e.g., bulk-

centrally accountable key regardless of quantity

packaged COMSEC key material) may

held. When key is stored in a security container

be opened for distribution of its smaller

that has not been opened since the previous

unit-packed contents. If the larger

inventory, it is not necessary to open the

package has been opened, inventory its

container for the sole purpose of conducting the

contents (smaller unit-packed

daily inventory. Page checks of keying material

packages). Large packages opened for

are not required for daily inventories.

distribution to smaller units may be

resealed and remarked with the new

(U) Shift-to-Shift Inventory.

quantity. There is no need to open

Operational areas will maintain a written record

smaller packages for inventories unless

of shift change inventories of cryptomaterial

they show signs of tampering or have

using DA Form 2653-E to document the transfer

been opened. If a smaller unit-packed

and physical control from the outgoing shift to

package has been found to be tampered

the incoming shift. Locked security containers

4-35

FOR OFFICIAL USE ONLY

TB 380-41

do not require being opened for inventory

with the required quantity, place a check

purposes as stated in the preceding paragraph.

mark (4) in the inventory record.

Instructions for completing the DA Form 2653-E

Checks will be annotated in the

follow (also see Figure 4-9).

appropriate block upon receipt (transfer-

in), daily/shift inventory and final

(1)

(U) Short Title. Enter the short title and

disposition (transfer out and/or

edition number for each item being

destruction).

inventoried in alphanumerical sequence.

(7)

(U) Initials. If the inventory of all listed

(2)

(U) Qty. Enter the required inventory

key material items is correct, place your

quantity.

initials in the box. Use the box which

corresponds to the correct shift (1, 2, or

(3)

(U) Reg. No. Enter the keying material

3) and day of the month. For TPI

material, two (2) sets of initials are

required (see Figure 4-10).

(4)

(U) Shift. Use appropriate shift row

when recording inventory (Shift 1, Shift

(8)

(U) Month. Enter the month for which

2, or Shift 3). If the account does not

the inventory is being performed.

have shift changes and the safe is

opened infrequently, the custodian may

(9)

(U) Page Number. Number each sheet

adjust the shift row to reflect three

consecutively.

consecutive months vice shifts.

(10)

(U) Number of pages. Enter the total

(5)

(U) Day of the Month. Use the correct

number of pages included for the entire

day of the month column when

month. Deletions and additions will be

recording the inventory.

noted as shown in Figures 4-9 and 4-10.

(6)

(U) Inventory Record. Select the box

that intersects the shift and the day of

the month. If the inventory count agrees

4-36

FOR OFFICIAL USE ONLY

TB 380-41

transfer, or non-receipt of material in-

4.13 REPORTING

transit to your account.

PROCEDURES FOR

(4)

(U) After completing the 100% physical

INVENTORIES.

inventory and comparing the results to

the SAIR and IR Cards, record all

4.13.1

(U) COMSEC Account Semiannual

inventory adjustments on the C&C page.

Inventory Report (SAIR) for Traditional

Forward one copy of the completed,

(Manual) Accounts.

signed, and dated C&C page to the

COR. Place the second completed

(U) Traditional COMSEC accounts

copy of the C&C page with a copy of the

reporting to COR will receive a preprinted SAIR.

preprinted report in the account file.

If an SAIR is not forwarded to the account 6

The C&C page has two functions:

months from the date of the last inventory

performed, notify COR and the SAIR will be

(a) (U) It is used to certify that a physical

provided. Having received the SAIR, a 100%

inventory was performed, and that

physical inventory of the account's holdings

the COMSEC Custodian has

must be performed as of the cutoff (preprinted)

possession or control of all material

date of the report. The report will have a

listed on the SAIR.

minimum of three pages.

(b) (U) The C&C page also provides the

(1)

(U) The first page consists of the

means of recording corrections to the

header, also known as the address

preprinted inventory list and to certify

page.

the corrections represent the current

inventory status of the account.

(2)

(U) The account’s inventory listing as

recorded by the COR will begin on the

(U) All ADDITIONS and DELETIONS

second page. Use this section of the

must be substantiated by SF 153 supporting

preprinted report to conduct your

documentation submitted with the C&C page to

inventory.

the COR. Also, make sure that all corrections to

the C&C page are annotated in ink and initialed

(3)

(U) The last page of the report is the

by both people signing the report.

Certification/Correction page, commonly

referred to as the C&C page. When an

(U) A completed, signed, and dated

adjustment is required, the custodian

copy of the C&C page from the SAIR (with

must record the ADDITIONS or

supporting documentation) will be mailed to the

DELETIONS on this page (see Figure 4-

COR within 45 days of the cut-off date of the

11) in alphanumerical sequence. Verify

report. Reserve and National Guard accounts

the account's IR Cards against the

are allowed an additional 15 days to submit the

preprinted inventory and physical

C&C page. Delinquent reports are monitored

inventory.

and will be traced through command channels.

(a) (U) ADDITIONS to the C&C page

(U) The C&C page completion

represent accountable (ALC 1 and

instructions are as follows (see Figure 4-11).

ALC 2) COMSEC material received

on or before the cut-off date of

(1)

(U) Additions. For material received on

report, but were not listed on the

or before the preprinted cut-off date,

SAIR by the COR.

enter the shipper's voucher number for

all material received and attach a copy

(b) (U) DELETIONS to the C&C page

of the voucher to the C&C page.

represent accountable (ALC 1 and

However, if only a portion of the material

ALC 2) COMSEC material which are

listed on the shipper's voucher has been

listed on the preprinted SAIR, but, as

received, enter the material received

of the cut-off date of the report, are

individually on the C&C page as follows:

not accounted for due to destruction,

Type or Print the word “ADDITIONS.”

4-39

FOR OFFICIAL USE ONLY

TB 380-41

Under ADDITIONS, enter the following

National Guard accounts are

information for each item:

allowed an additional 15 days to

submit the C&C page. If this

(a) (U) SHORT TITLE.

material has not arrived by the cut-

off date, enter the shipper's voucher

(b) (U) EDITION (not required for

number under “DELETIONS” on the

equipment).

C&C page, and state "not received"

in the “REMARKS” column (see

Figure 4-11).

(d) (U) BEGINNING and ENDING serial

(3)

(U) Summary. Following the last

numbers (must agree with quantity).

“ADDITION” and/or “DELETION” entry,

record the statement “NOTHING

(e) (U) ALC assigned by the NSA.

FOLLOWS.” If there were no

“ADDITIONS” or “DELETIONS,” record

(f)

(U) REMARKS. Indicate the

“NOTHING FOLLOWS” immediately

Shipper’s Voucher Number, Special

under the “Voucher Number or Short

Possession, etc.

Title” line at the top of the page.

(2)

(U) Deletions. For material deleted

(U) Each line above the “NOTHING

before the preprinted cut-off inventory

FOLLOWS” on a C&C page must be

date, enter the outgoing voucher

single-spaced.

numbers and attach a copy of the

vouchers to the C&C page. If only a

(4)

(U) Review of the CARP. As a final step

portion of the material listed on the

in the SAIR administrative proc ess, the

outgoing vouchers has been deleted,

COMSEC Custodian will verify the

enter the deleted material individually on

current status of the account’s CARP

the C&C page as follows: Type or Print

(see paragraph 2-5). If there are no

the word “DELETIONS.” Under

changes, the custodian will prepare a

DELETIONS enter the following

short statement to that effect on the

information for each item:

C&C Page just below the “NOTHING

FOLLOWS” entry (e.g., “I have reviewed

(a) (U) SHORT TITLE.

the CARP for COMSEC Account

5AXXXX dated [date of last submission]

(b) (U) EDITION (not required for

and certify that all data is current.”).

equipment).

However, if the CARP requires

updating, it must be revised immediately

and a copy provided to the COR with

the completed inventory (see Figure 4-

(d) (U) BEGINNING and ENDING serial

11).

numbers (must agree with quantity).

(5)

(U) Certification Signatures. Once the

(e) (U) ALC assigned by the NSA.

C&C page has been completed, the

COMSEC Custodian and a witness will

(f)

(U) REMARKS. (Indicate the

sign and date both copies of the C&C

Outgoing Voucher Number

page. In the event the COMSEC

(destruction, transfer, etc).

Custodian is not available (absent due

to emergency, etc.), the C&C page will

(g) (U) IN-TRANSIT MATERIA L.

be signed and dated by the Alternate

Incoming material that has been

COMSEC Custodian and a properly

shipped, but not received by the

cleared witness. Upon return of the

COMSEC account (referred to as

COMSEC Custodian, the filed SAIR and

Incoming In-transit Material) is

C&C page will be reviewed for

indicated on the preprinted SAIR by

correctness. Following the review, the

the shipper's voucher number in the

COMSEC Custodian will sign and date

“REMARKS” column. Reserve and

the file copy.

4-40

FOR OFFICIAL USE ONLY

TB 380-41

(6)

(U) Certification of Verification for

discrepancies exist, the COR will issue

Traditional accounts. After processing

a Certification of Verification.

the SAIR C&C page, and providing no

UNCLASSIFIED

Manager: 5

CERTIFICATION/CORRECTION PAGE

Account: 5D1234

RCS-AMC-877

SEMI ANNUAL INVENTORY REPORT

Voucher Number or

Short Title

Edition

Quantity

Beg Nr

End Nr

ALC

Remarks

ADDITIONS

USKAT 23

616600-9021-8802

DELETIONS

AKAT 54

NOTHING FOLLOWS

“I have reviewed the CARP for COMSEC Account 5D1234 Dated (date of last submission)

and certify that all data is current.”

OR PROVIDE A CARP STATEMENT:

“A revised CARP for COMSEC Account 5D1234 is hereby provided to the COR

IAW TB 380-41.

I HAVE INVENTORIED AND ASSUME

I HAVE WITNESSED THE INVENTORY

ACCOUNTABILITY FOR THE MATERIAL

OF THE MATERIAL LISTED ON THIS

LISTED ON THIS REPORT, AS

REPORT, AS SUPPLEMENTED

SUPPLEMENTED ABOVE.

ABOVE.

(COMSEC CUSTODIAN SIGNATURE) (DATE)

(WITNESS SIGNATURE ) (DATE )

Pete Michaud

Larry Bryson

5 May 2003

(TYPED NAME AND GRADE)

Pete Michaud,

Larry Bryson,

CW5

CW3

REPORT 5D1234-0059-KPD

DATE OF REPORT 05/05/03

PAGE 3 OF 3 PAGES

UNCLASSIFIED

(U) Each line above the NOTHING FOLLOWS on a C&C page must be single-spaced.

Figure 4-11. Preprinted Semiannual Inventory Report (SAIR) C&C Page

4-41

FOR OFFICIAL USE ONLY

TB 380-41

4.13.2

(U) COMSEC Account Semiannual

(a) (U) "This is an Emergency CCIR due

Inventory Report (SAIR) for AKMS Accounts.

to (the new custodian must complete

See Chapter 6 of this TB for instructions.

this statement explaining the

circumstances which justify the SF

4.13.3

(U) COMSEC Account Change of

153 CCIR submission to the COR).”

Custodian Inventory Report (CCIR) for

Traditional Accounts.

(b) (U) “This account holds no

accountable ALC 1 or ALC 2

(U) It is the responsibility of the

material.”

commander to select and appoint a new

COMSEC Custodian (see paragraph 2.7.1.b for

(2)

(U) The Incoming COMSEC Custodian

rank/grade restrictions) not later than 60 days

will sign the SF 153 in block 15, and the

prior to the departure of an incumbent custodian.

outgoing COMSEC Custodian will sign

A CARP with original signature must be

in block 16. In emergency situations

provided to the COR. Alternate custodians may

when the outgoing custodian is not

be changed whenever necessary and only an

available to conduct a joint inventory

updated CARP is required.

with the new custodian, the commander

will appoint a responsible, disinterested

(U) The outgoing COMSEC Custodian

individual to assist the incoming

will request a printed Change of COMSEC

custodian in conducting the inventory.

Custodian Inventory Report (CCIR) by

That person will sign block 16 certifying

telephone, mail or e-mail from the COR (see

as to the accuracy of the inventory being

Appendix F for POCs).

reported to the COR. A CARP must be

forwarded with the manual CCIR.

(U) Complete inventory reports of

COMSEC account holdings are available by

(U) Both the outgoing and incoming

electronic means from the COR within one

COMSEC Custodians will conduct a physical

working day of the request. If the CCIR is

inventory of all ALC 1, 2 and 4 material. All

requested to be transmitted electrically, a

accounts will report ALC 1 and 2 material to the

manually prepared C&C page must be prepared

COR. A record of ALC 4 material will be

by the custodian and forwarded to the COR.

maintained locally. Inventoried ALC 1 and 2

Electronic requests will be sent to the COR that

materials will be verified against the preprinted

has been designated to support the account

inventory report received from the COR.

(Fort Huachuca, AZ, or Lackland Air Force

Changes will be reported on the C&C page.

Base, TX). See Appendix F for a listing of

COMSEC POCs.

(U) The C&C page will be completed in

the same manner as the traditional SAIR C&C

(U) In extreme circumstances, such as

page, paragraph 4.13.1. However, the inventory

the death or immediate permanent departure of

will be worked to the date of signature.

the COMSEC Custodian, an SF 153 may be

submitted by the account as a manual CCIR.

(U) For a CCIR to be valid, the

The SF 153 may also be used as a CCIR: if an

associated C&C page must be returned to the

account does not hold centrally accountable

COR within 45 days from the date of the report

(ALC 1 or 2) material.

(60 days for Reserves and National Guard). If it

is not received within 45 days (or 60 days, as

(1)

(U) When the SF 153 is used as a

applicable), the COR will void the report. Upon

CCIR, in block 1 of the form, mark

verification/ reconciliation of the C&C page to

"other" and fill-in "CCIR." In block 4,

the inventory report (providing no discrepancies

enter the Julian date the CCIR was

exist), the COR will forward a Clearance of

completed and “CUST.” In block 9,

Former COMSEC Custodian memorandum or

enter one of the following statements, as

message to the COMSEC account.

applicable.

4-42

FOR OFFICIAL USE ONLY

TB 380-41

(U) The new custodian will not sign for

4.13.4

(U) COMSEC Account Change of

any COMSEC material received by the account

Custodian Inventory Report (CCIR) for AKMS

prior to his/her official appointment date, as

Accounts. See Chapter 6 this of TB for

specified in the new CARP. After the

instructions.

appointment date and signature of the CCIR

C&C page, the new custodian assumes full

4.13.5

(U) Inventory of ALC 4 COMSEC

responsibility for all material, the facility, and the

Material.

account records, in their existing condition.

(U) All ALC 4 material will be locally

inventoried annually and upon change of

(U) The former custodian will NOT leave

COMSEC Custodians (see Figures 4-12 and 4-

the organization until a Clearance of Former

13).

COMSEC Custodian memorandum has been

received from the COR.

(U) The inventory date of ALC 4 material

will be recorded by manual accounts on the IR

(U) If the commander allows the

Card. Instead of posting the inventory to the IR

COMSEC Custodian to depart the unit prior to

Card, an SF 153 may be used. The SF 153, if

clearance from COR, the commander assumes

used, must be retained on file locally IAW AR

personal responsibility for the COMSEC account

380-40, Appendix C. The signatures of the

and any accounting irregularities that may exist.

COMSEC Custodian and a witness are required

on the SF 153 or IR Card, whichever is used, for

(U) A CCIR also serves as a SAIR. The

the inventory of ALC 4 COMSEC material.

next SAIR will be scheduled six months from the

CCIR signature date.

COMSEC AIDS ITEMS REGISTER (USING Unit)

For use of this form, see TB 360-41; the proponent agency is AMC

SHORT TITLE

NSN/MCN

LOCATION

ALC

ACCOUNT NO

KAM 220

5DR901

SERIAL NUMBERS

RECEIPT

DISPOSITION

EDIT/REG

DEST/ISSUE DATE

DESTRUCTION CERTIFICATION

DATE

BEGIN

END

FROM

SERIAL

1. CUSTODIAN

2. WITNESS

9165

2458

2460

5BE001

0025

(T)

9182

2459

5BE001

5030

CCIR

Gloria Henderson

Annette Geller

9287

INCOMING CUSTODIAN

OUT-GOING CUSTODIAN

Figure 4-12. Sample Completed CCIR

COMSEC Aids Items Register (ALC 4) (DA Form 2011-E)

4-43

FOR OFFICIAL USE ONLY

TB 380-41

COMSEC AIDS ITEMS REGISTER (USING Unit)

For use of this form, see TB 360-41; the proponent agency is AMC

SHORT TITLE

NSN/MCN

LOCATION

ACCOUNT NO

SAM 67

581000U301094

^ALC4

5DR901

SERIAL NUMBERS

RECEIPT

DISPOSITION

DESTRUCTION CERTIFICATION

DEST/ISSUE DATE

EDIT/REG

DATE

BEGIN

END

FROM

SERIAL

1. CUSTODIAN

2. WITNESS

9338

109

110

5BE001

0710

3 .

Gloria Henderson

Annette Geller

4 .

5 .

GLORIA HENDERSON

ANNETTE GELLER

6 .

COMSEC CUSTODIAN

WITNESS

7 .

ANNUAL INVENTORY

8 .

0003

Figure 4-13. Sample of COMSEC Aids Item Register

ALC 4 Local Annual Inventory (DA Form 2011-E)

4.13.6

(U) Procedures to Change Alternate

(3)

(U) Unauthorized forced entry/access to

Custodians. When there is a change of

a COMSEC Facility resulting in the loss,

alternate custodians, a physical inventory of

theft, damage, or destruction of

COMSEC material is not required. A new

COMSEC material.

Alternate COMSEC Custodian may be appointed

at any time. A modification to the CARP must be

(U) These inventory reports will be

submitted to the COR. A NEW DCS FORM 10

signed by the COMSEC Custodian or alternate

(SIGNATURE CARD) MUST ALSO BE

COMSEC Custodian and a witness. The reason

SUBMITTED TO DCS.

for the Special Inventory Report will also be

annotated on the SF 153.

4.13.7

(U) Special Inventory Report.

4.14 CONVERSION AND

(U) A manual or electronically prepared

Special Inventory Report (SF 153) will be used

SPECIAL POSSESSION

to report the physical inventory of accountable

COMSEC material charged to a COMSEC

REPORTS.

account under circumstances other than a

routine change of custodian or SAIR (See to

4.14.1

(U) Conversion Report.

Figure 4-8, Table 4-7). These circumstances are

as follows:

(U) An SF 153 Conversion Report is

used to report a change in short title or serial

(1)

(U) An unexplained temporary absence

number when COMSEC material or equipment

or permanent unauthorized absence of a

components are converted from one

COMSEC Custodian (see paragraph

configuration to another (see Figure 4-8, Table

4.13.3d).

4-7).

(2)

(U) Physical relocation/deployment of a

(U) Whenever a change in short title

Traditional COMSEC account within

occurs on accountable COMSEC material,

CONUS to an overseas command, from

equipment or components, report the material

one overseas command to another

changed to the COR. This change can result

overseas command, or moved from an

from:

overseas command to CONUS. (A

special inventory will be conducted both

(1)

(U) Application of a modification work

prior to the move and again upon arrival

order (MWO) which affects the short

at the destination). For AKMS accounts,

title.

see Chapter 6.

4-44

FOR OFFICIAL USE ONLY

TB 380-41

(2)

(U) Converting end items to their

4.15 ACCOUNTING FOR

components or components to an end

item.

AND ENTERING

(3)

(U) Direction from the COR.

AMENDMENTS TO COMSEC

PUBLICATIONS.

(U) The SF 153 Conversion Report

should include the ALC 4 components of the

equipment when converting an end item to

(U) A listing of all COMSEC publications is

components or the components to an end item.

contained in DA Pam 25-35. This pamphlet is

available through STARPUBS. Post all

(U) The voucher number of the

amendments sequentially

Conversion Report will be posted to reflect the

4.15.1

(U) Interim Amendments. Post interim

disposition on the IR Cards for those items being

amendments received via message,

deleted, and receipt for those items being added.

memorandum or e-mail to the basic publication

4.14.2

(U) Special Possession Report.

and record the entry on the Record of

Amendments page sequentially. Copies of

(U) An SF 153 Special Possession

messages and memorandum amendments will

Report will be submitted to the COR when it is

be retained on file with the basic publication.

determined that centrally accountable COMSEC

material on hand in the account has not been

4.15.2

(U) Reproductions of Interim

reported to the COR (see Figure 4-8, Table 4-

Amendments. CLSFs are authorized to

7). In addition, Special Possession Reports will

reproduce classified and unclassified interim

be required to document the following:

amendments for further distribution. Interim

amendments will not be assigned an ALC. The

(1)

(U) COMSEC material is discovered or

transmission and receipt of these amendments

found which is NOT listed in local

will not be reported through the CMCS.

COMSEC accounting records or COR

4.15.3

(U) Official Amendments.

records.

(U) General.

(2)

(U) COMSEC material is "recovered"

which was previously reported as lost,

(1)

(U) Officially published amendments will

stolen or otherwise dropped from local

be accounted for by the assigned ALC

COMSEC accounting records.

and recorded on individual IR Cards.

These IR Cards are separate from the

(3)

(U) The assigned ALC for a COMSEC

basic publications’ IR Cards.

item is changed from locally accountable

to centrally accountable, or from quantity

(2)

(U) When a published amendment is

accountable to serial number

received out of sequence, notify the

accountable.

office of issue. Only after receipt of the

missing amendments will the remaining

(U) The COMSEC Custodian or

amendments be posted in chronological

alternate COMSEC Custodian and a witness will

sequence based on the date of

sign Special Possession reports. The reason for

publication.

the Special Possession report will also be

annotated on the SF 153.

(3)

(U) When an amendment is posted to a

publication, the amendment is no longer

a separate item; it becomes part of the

basic publication.

4-45

FOR OFFICIAL USE ONLY

TB 380-41

(4)

(U) For ALC 1 amendments, the

(5)

(U) After inserting amendments, perform

COMSEC Custodian will prepare a

a page check of the total basic

Destruction Report. It is not necessary

publication. BEFORE DESTROYING

to list individual pages of residue (refer

removed pages or any publication

to Figure 4-8, Table 4-7).

material, check all residue to make sure

they agree with the list of pages

(5)

(U) For ALC 4 amendments, a Local

authorized for destruction as listed in the

Destruction Report must be prepared for

instructions.

the residue. This report will provide a

complete audit trail for the ALC 4

(6)

(U) Record the page check(s) on the

material. Enter the destruction

“Rec ord of Page Checks,” which is

certificate on the IR Card for the

usually the first page of the document.

amendment.

(7)

(U) When preparing an SF 153 for

(6)

(U) A record of page checks is required

posting to the IR Card (amendments

for accountable COMSEC publications.

require their own separate IR Card), be

The cover of a basic publication will

sure to report the destruction of the

never be destroyed unless the

amendment, not the basic document.

amendment specifically directs such

disposal.

(U) Handling Residue (Superseded or

Deleted Pages). To prevent loss, place all

(U) Posting Amendments.

residues, which are being held pending

destruction, in a sealed envelope. Mark the

(1)

(U) Amendments must be posted within

envelope with the short title, serial number, and

two working days after receiving the

classification of the amendment. See paragraph

amendment. CLSFs are exempt from

4.19 for mandatory destruction time frames.

posting publications held in mission

stock. In all other accounts, the

4.16 ACCOUNTING FOR ALC

COMSEC Custodian will personally post

the amendment or supervise its posting.

4 MATERIAL.

(2)

(U) Prior to posting, read the instructions

(U) ALC 4 material is not centrally accountable

contained in the memorandum of

within the CMCS and, therefore, not reportable

distribution for detailed instructions.

to the COR. Within the Army, ALC 4 material

will remain under the CMCS control locally by

(3)

(U) If pages are removed from the

COMSEC Custodians. COMSEC Custodian

publication, recheck the removed pages

responsibilities include:

prior to destruction against the list of

superseded pages in the instructions.

(U) Inventory of ALC 4 material

This is to prevent destruction of effective

received, post receipt transactions to

pages.

accounting records and maintain records

of receipt.

(4)

(U) Record appropriate notations on the

Record of Amendments page in

(U) Issue ALC 4 material to authorized

accountable COMSEC publications.

users.

Memorandum and message

amendments will be identified as

(U) Record ALC 4 material issued by

depicted in this example: MEMO AMD#1

quantity on appropriate accounting

14 Jan 99, MSG AMD #2 141711Z Jun

record. Maintain records of distribution

99.

and destruction. This action constitutes

final disposition of the material within the

CMCS. The custodian is no longer

responsible for the material in any

manner.

4-46

FOR OFFICIAL USE ONLY

TB 380-41

(U) COMSEC Publications.

(2)

(U) Certain training and exercise key.

Cryptographic Operational General Publications,

maintenance and instruction documents, (KAGs,

(3)

(U) Signal Operating Instructions (SOI),

KAOs and KAMs) will be distributed, accounted

although not COMSEC material, fall in

for, and destroyed using the following

this category. After initial receipt of SOIs

procedures:

from the NSA or a CLSF, the COMSEC

Custodian will prepare an IR Card to

(1)

(U) Account Transactions. An SF 153

control the material until it is issued.

will be used for accounting transactions

Issue of SOI by the COMSEC Custodian

between COMSEC accounts. All

constitutes the final action required

transfers of ALC 4 material will use local

within the CMCS (refer to AR 105-64 for

voucher numbers (5000-9999).

further information). After issue, the SOI

is handled and controlled as directed in

(2)

(U) Hand Receipts. The COMSEC

AR 380-5.

Custodian will hand receipt material

using an SF 153 or other approved

(U) User Control and Security. Users

forms as listed in this TB. Material will

will be instructed to handle and control ALC 4

either be returned to the COMSEC

material in a manner consistent with other

Custodian for destruction or other

national security information of the same

disposition, or at the custodian's

classification. This control will include access

direction, destroyed by the user. The

control, shipment, storage, accounting,

user will record destruction on a Local

destruction, and incident or compromise

Destruction Report (SF 153 or DA Form

reporting as directed by AR 380-5.

5941-E) and provide a copy to the

custodian.

(U) MWO Kits Accounting. If any

MWO kits are being held by accounts pending

(3)

(U) Sub-Hand Receipts. When

issue, these items will be recorded on IR Cards.

operational requirements so dictate, the

This category of ALC 4 material does not have to

COMSEC Custodian may authorize a

be inventoried after it is installed.

Hand Receipt Holder to sub-hand

receipt the material to another individual.

(U) TYAD and TCMO COMSEC

Custodians. COMSEC Custodians at TYAD

(4)

(U) Local Physical Inventory. The

and the TCMO are not required to obtain signed

COMSEC Custodian will conduct a local

copies of Transfer Reports for outgoing

physical inventory annually and upon

shipments of ALC 4 COMSEC material. This

change of custodians.

exception does not apply to incoming shipments.

ALC 4 material will be deleted from the records

(5)

(U) Destruction of Classified Material. A

of these accounts after it has been prepared for

properly cleared individual and witness

shipment and made available for transportation.

will destroy classified material.

4.17 REPRODUCTION OF

(6)

(U) Records of Transactions. Records

of transactions (to include transfers,

COMSEC MATERIAL.

inventories, and destruction) will be

maintained locally and disposed of as

(U) The authority for local reproduction of

directed by AR 380-40, Appendix C.

COMSEC material is contained in AR 380-40.

These reports will not be submitted to

Reproduction of COMSEC material will normally

the COR.

be limited to key and publications in the form of

extracts. Reproduction of complete documents

(U) All Other COMSEC Material

will be limited to that necessary for cryptonet

Designated ALC 4. This category includes:

expansion. Written authority will be obtained

from the CONAUTH prior to the reproduction.

(1) (U) Modification work order (MWO) kits.

4-47

FOR OFFICIAL USE ONLY

TB 380-41

(U) The reproduction of extracts is NOT

separate IR Card as shown in Figure 4-14. The

reportable to the COR, but is locally accountable

IR Card will be maintained in the active file

until destroyed. Transfer or issue of reproduced

through final disposition of all reproduced copies.

material will be accomplished using an SF 153.

The following guidelines are provided to assist

4.17.2

(U) Destruction of Reproducible

custodians in establishing local procedures for

Extracts. Reproduced extracts must be

accountability of reproduced COMSEC material.

destroyed no later than the date of supersession

of the original document or deletion of the

4.17.1

(U) Accountable Publications.

material from which the reproduction was made.

Destruction can also be accomplished at any

(U) Classify extracts per instructions or

time prior to the supersession/deletion date

classification marking shown in the source

when the reproduced extract is no longer

publication. If the publication is not "portion"

needed.

classified as required by AR 380-5, contact the

proponent for the classification of the extract.

4.17.3

(U) Publications Prohibiting

Reproduction. When a publication prohibits its

(U) Mark the extract with the exact

reproduction entirely, or in the form of extracts,

words "Extract of____" (e.g., Extract of KA0

only major training centers at which COMSEC

178A SN 155) and add a copy number to each

courses of instruction are presented may

reproduced extract, such as -01, -02, -03.

reproduce extracts for restricted use as training

Account for each extract by recording on a

aids.

COMSEC AIDS ITEMS REGISTER (USING Unit)

For use of this form, see TB 360-41; the proponent agency is AMC

SHORT TITLE

NSN/MCN

LOCATION

ALC

ACCOUNT NO

SAFE B3

5DE232

Reproduction of KAM 188

SERIAL NUMBERS

RECEIPT

DISPOSITION

EDIT/REG

DEST/ISSUE DATE

DESTRUCTION CERTIFICATION

DATE

BEGIN

END

FROM

SERIAL

1. CUSTODIAN

2. WITNESS

Pages

9193

SFC M.

5193

11-17

155-01

Repro

Besmer

5009

3 .

Pages

9193

(T)

9196

11-17

155-02 Repro

5BR102

5011

4 .

5 .

6 .

7 .

8 .

(U) All hand receipt information is entered in pencil.

Figure 4-14. Local Accounting of Reproduced COMSEC Accountable

Publication (DA Form 2011-E)

4-48

FOR OFFICIAL USE ONLY

TB 380-41

authorized for destroying ANY type of COMSEC

4.18 MODIFICATION AND

material. The only shredder now authorized for

FABRICATION OF COMSEC

destroying PAPER-BASED COMSEC materials

is an approved crosscut shredder that meets the

MATERIAL.

NEW standards and specifications established

by the Committee for National Security Systems

(U) Modification of COMSEC Material.

(CNSS) No. 16, as described in the NSA

COMSEC equipment will not be altered in any

Evaluated Products List (EPL 02-01).

way except on approval of HQDA and the

National Security Agency (NSA). Requests to

(U) The remaining methods for the

destruction of paper-based COMSEC material

alter equipment will be sent to CSLA for

processing and subsequent authorization.

defined below in paragraph 4.19.4 (i.e., burning,

Requests will include:

pulverizing and pulping, disintegrators, approved

wet-pulping devices) are still considered as

(1)

(U) Identification and serial numbers of

approved methods for the terminal destruction of

the equipment affected.

paper-based COMSEC material.

(2)

(U) Description of installation and usage.

(U) A short-term transition period has been

established for the use of the old specification

(3)

(U) Detailed justification explaining why

shredders until the new standard shredder can

modification is required.

be purchased (see paragraph 4.19.4 c [1].)

(U) CAUTION: THE USE OF A SHREDDER AS

(U) For authorized modifications to

A DESTRUCTION METHOD DOES NOT

equipment refer to TB 750-38(C).

APPLY TO KEY TAPES. ALL KEY TAPES

ARE CONSIDERED AS PLASTIC (MYLAR).

(U) Fabrication of COMSEC Material.

FINAL DESTRUCTION OF KEY TAPES IS

The fabrication of COMSEC material, including

NOT, AND WILL NOT, BE AUTHORIZED

unclassified CCI equipment, from components

EVEN IN THE NEW-SPECIFICATION

obtained through normal supply channels or any

CROSSCUT SHREDDERS. Key material with

other source is prohibited.

a short title beginning with USKAT (T=Tape)

will only be authorized for destruction in

(U) Controlled Cryptographic Item

approved disintegrators, by burning, or in

(CCI). For additional information on the control

NSA-approved Key Tape-specific Destruction

of CCI, refer to DA Pamphlet 25-380-2.

Devices (KTDD). If a COMSEC account holds

key tapes and burning is not possible, they

(U) Adhesive Labels on COMSEC

MUST acquire an approved disintegrator or

Equipment. With NSA approval as to their

an approved KTDD to destroy these key

location, adhesive labels may be affixed to

tapes. See paragraph 4.19.4 below for key

COMSEC equipment for identification or other

tape destruction.

purposes.

4.19.1

(U) Routine Destruction Procedures.

4.19 DESTRUCTION OF

All COMSEC Custodians are required to

establish routine destruction procedures for the

COMSEC MATERIAL.

COMSEC products they manage. Destruction

procedures must ensure complete destruction of

(U) This paragraph provides guidance and

material and an accurate system of accounting

detailed procedures for the destruction of all

for destroyed material. Size and location of the

CMCS -accountable COMSEC material, except

COMSEC Facility, amount of material, personnel

electronic key, and other non-physical COMSEC

resources, and available destruction facilities will

material (see Chapter 6). Additional Emergency

determine local destruction procedures.

Destruction Procedures are in Chapter 5.

(U) Effective 1 January 2003, previously

approved old-specification crosscut shredders

(waste particle size 1/2" x 1/32") were no longer

4-49

FOR OFFICIAL USE ONLY

TB 380-41

4.19.2

(U) Scheduled Destruction.

operations will be destroyed

immediately after supersession but no

(U) Keying Material. Destroy all

later than 12 hours afterward. Local

superseded keying material, including key tapes,

commanders, CONAUTHs, or other

Modern electronic SDNS/FIREFLY Key such as

responsible officials may grant an

TACLANE/ FASTLANE, one-time pads, codes

extension, in writing, of up to a

and authentication systems and extracts as

maximum of 72 hours on a case-by-

follows:

case basis (see subparagraph 4.19.a.2

[1] above).

(1)

(U) All used key must be destroyed

immediately after supersession if

(a) (U) The user will destroy this

possible, but no later than 12 hours

material. A witness is not necessary

after supersession. Local

and a Destruction Report is not

commanders, CONAUTHs, or other

required (see paragraph 4.16.b).

responsible officials may grant

extensions up to a maximum of 72

(b)

(U) Do not return DRYADS/

hours on a case-by-case basis when

OPCODES material to the custodian

fully justified. Except under combat

or other persons who originally

conditions, extensions must be

issued the key. Any unnecessary

requested and approved, in writing, and

retention of material for

retained on file with the Local

administrative purposes increases

Destruction Report for review by

the possibility of loss or

command inspectors and auditors.

compromise.

(2)

(U) It is not required that unused

(2)

(U) All superseded key, used or unused,

superseded daily or individual key

which is held in facilities designated as

settings be removed from secure

high risk per AR 190-51 by cognizant

storage for the sole purpose of

security officials, will be destroyed

destruction to fulfill the 12-hour

immediately after supersession, if

destruction requirement (see paragraph

possible, but no later than 12 hours

4.19.2 a [3] below). However, when

after the date the material is

individual key segments are removed

superseded, without exception. All

from a canister for use, all previous

operational COMSEC Facilities

unused segments that have become

deployed outside the U.S., its

superseded will be destroyed within 12

possessions, and its territories are

hours. ICP key will be destroyed IAW

considered to be Mission Essential or

direction from the ICP manager.

Vulnerable Areas (MEVA).

(3)

(U) Notwithstanding item (2) above,

(U) Unused Key Marked “CRYPTO.”

unused, superseded, keying material

All key marked “CRYPTO” and held in

must be destroyed not later than 5 days

Contingency or Reserve status will be

after the supersession date.

superseded and destroyed IAW AR 380-40.

Distribution accounts (CLSFs) are

required to destroy unused superseded

(U) Maintenance and Sample Key.

keying material not later than 15 days

Maintenance key and sample keying materials

after supersession; however, more

that are not designated “CRYPTO” are not

frequent destruction of such material is

regularly superseded. Such material should be

recommended.

destroyed only when it becomes physically

unserviceable or is no longer required.

b. (U) Exception to COMSEC Account

Destruction Procedures.

(U) Other COMSEC Material. Destroy

all COMSEC material other than key (e.g.,

(1)

(U) Ten-day increments of

operating instructions, maintenance manuals)

CONFIDENTIAL DRYAD and

immediately after the item is superseded. The

OPCODES that are used with Signal

residue of amendments to COMSEC

Operating Instructions (SOI) for on-line

publications (e.g., KAMs, KAOs) must be

4-50

FOR OFFICIAL USE ONLY

TB 380-41

destroyed no later than 5 days after posting the

(U) Disintegrators. Use of

amendment. Regardless of extenuating

disintegrators (pulverizing machines,

circumstances, which may justifiably cause short

hammermills, or knifemills) for final destruction of

delays in destruction of this category of material,

paper-based COMSEC keying material is

it must be destroyed no later than the 15th day

considered to meet the specifications of CNSS

after the date the item was superseded.

No.16, and may continue to be used for

destruction of this material. These destruction

(U) Allied Publications. Destruction of

devices may be used to perform final destruction

Allied Publications by U.S. elements will be

for printed or punched key tape ONLY IF THE

performed as directed by appropriate NATO and

NSA has specifically approved the device,

Allied Directives.

and/or by subsequent HQDA (G-2) documented

and approved methods. COMSEC personnel

4.19.3

(U) Destruction Procedures. Except

must ensure the disintegrator machine has

as noted in paragraph 4.19.2 b. above, destroy

thoroughly reduced the material to bits or fibers

key in the presence of a cleared witness having

that are too small to be reconstructed. Check

a security clearance equal to or higher than the

the machine and its residue before and after

material being destroyed. The witness is

each use. Materials that have been

required to participate in a joint inventory, to

disintegrated in strict compliance with the

observe all key being destroyed, and to sign the

policies contained in NCSS No. 16 and this TB

appropriate disposition record. In unique

are considered destroyed beyond reconstruction.

situations when the operational instructions

specifically state signature of a witness is

(U) Double-cut Shredders. Effective 1

waived, a witness is not required for the

January 2003, use of previously approved

destruction of classified key. The lack of space

double-cut (crosscut) shredders conforming to

on a Disposition Record for a witness signature

the standard defined in NTISSI No. 4004 (i.e.,

or initials does not constitute a waiver.

waste particle size of 1/2 “ x 1/32”) were no

longer authorized for the terminal destruction of

4.19.4.

(U) Destruction of Paper-Based

any paper-based COMSEC material, key, or

COMSEC Material and Keying Material, and

otherwise.

of Mylar Key Tapes. Destroy keying material

by complete burning, or through use of approved

(1)

(U) In situations where burning,

pulverizing devices, wet pulping, disintegrators,

pulverization, or destruction of paper-

or chemical alteration.

based COMSEC material by use of an

approved device is not feasible, old-

(U) For physical destruction purposes,

specification crosscut shredders may

Keying material is divided into two

continue to be used to destroy “non-

categories: Paper keying material, and Key

CRYPTO-marked key” and other paper

Tape. Key Tape will not be considered as

COMSEC material until the organization

paper. ALL key tape will be treated as non-

takes delivery of a new-specification

paper (i.e., Mylar) material.

crosscut shredder, or until 30 September

2003, whichever occurs first.

(U) Burning. Burning is the preferred

destruction method for all keying material.

(2)

(U) As of 1 October 2003, a new-

Burning methods and equipment used must

specification crosscut shredder, or an

have prior approval of the local command’s

approved alternate destruction process,

physical security officer. During the burning

is required for the destruction of all

process, make sure that combustion is complete

paper-based COMSEC material. The

and that all material is reduced to a white ash.

device must meet the new standards

When burning key material, the fire and

and specifications as defined in the

appliances used to generate the fire must be

NSA/CSS Evaluated Products List for

within a contained area and controlled so that no

High Security Crosscut Paper Shredders

unburned pieces are allowed to escape by fire-

(NSA/CSS EPL-02-01, dated 1 August

generated air drafts or wind currents. Inspect

2002, or later).

ashes and, if necessary, break up residue and

re-burn or reduce to sludge by adding water.

4-51

FOR OFFICIAL USE ONLY

TB 380-41

(3)

(U) During the period 1 January to 30

mixed shredded residue down a toilet

September 2003, old-specification

will prevent collection of all pieces for

crosscut shredders may continue to be

reconstruction, or dispersing it into

used on a temporary basis as a “first

the ocean will accomplish the same

step” in the destruction process toward

objective. As a last recourse,

the final destruction of the material. This

shredding amounts of keying

interim period has been granted to

materials, mixing with other shredded

facilitate a smooth transition to the new

material, and loosely dispersing “by

method of destruction.

hand” in multiple and random trash

containers will preclude a systematic

(4)

(U) After 1 October 2003, when

collection and reconstruction of the

destroying COMSEC material marked

residue.

“CRYPTO” (e.g., keying material or key

tapes) the use of a crosscut shredder

(5)

(U) Wet Pulping. Wet pulping devices

(old or new specification) SHALL NOT

may be used ONLY IF they reduce the

be considered as a “final” destruction

paper to a state such as that no

method and MUST be augmented by

information can be recovered from the

additional precautions to ensure the final

residue (i.e., no pieces larger than 5 mm

destruction of the material (see

[0.2 inches] in any dimension). To date,

paragraphs a. and b. below). Use of a

the only approved wet-pulping device is

destruction device for the final

a good quality household blender. The

destruction of Key Tapes (i.e.,

blender will destroy a few sheets of low

destruction not augmented by additional

wet-strength paper at one time.

precautions) will only be authorized in

NSA-approved disintegrators, by

(6)

(U) Electro-Media Material. Material in

burning, or in approved Key Tape-

other than paper form (e.g., magnetic

specific Destruction Devices (KTDD).

tape, microfiche, microfilm) must be

Units that do not have burn facilities,

burned, chopped, pulverized or

approved disintegrators, or an approved

chemically changed so that there is no

KTDD must comply with the following:

possibility that information can be

physically, electrically, optically, or

(a) (U) When employing a crosscut

otherwise reconstructed. Floppy disks

shredder as a first step for keying

will be destroyed IAW AR 380-19.

material destruction, some additional

Examples of preferred destruction

precautions are necessary to ensure

methods for electro-media based non-

final “terminal” destruction:

paper key are as follows:

Shredded keying material must not

be treated, handled or disposed of

SODIUM NITRATE: WARNING

as unclassified waste or in any

manner that would allow an

Do not incinerate magnetic tape on

adversary access to all portions of

aluminum or magnesium alloy reels.

the shredded keys.

Com bustion of the reel could cause severe

burns or eye damage!

(b) (U) Shredded key shall be retained

and stored as collateral classified

material for later secure return to a

(a) (U) Microforms (microfilm, microfiche,

facility which can burn or pulverize

or other reduced image photo

the shredded residue.

negatives) may be destroyed by

As an alternative, it can be dispersed

burning or by chemical methods. An

in a method that will prevent or

example of a chemical method is

preclude collection of all portions of a

immersion of diazo reproductions in

key segment. A common sense

acetone or methylene chloride.

approach should be used to identify

Immersion must be for a 5-minute

potential post-shredding destruction

period or longer. Sheets must be

processes that will achieve this

separated and film must be unrolled.

objective. For example, flushing

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FOR OFFICIAL USE ONLY

TB 380-41

(b) (U) Handle magnetic or electronic

by hand tearing into the smallest pieces

recording or storage media on an

possible and then dispersing over a wide

individual basis as follows:

area. Mylar tape (standard hole key tapes)

will have to be cut into small pieces. The

(U) Magnetic tape may be

hand-tearing method is authorized only

destroyed by disintegration or

when burning or other destruction methods

incineration.

are not available.

(U) Magnetic cores may be

4.19.5 (U) Destruction of Other COMSEC

destroyed by incineration or by

Material. Destroy paper material other than key

smelting.

(e.g., operating instructions, maintenance

manuals) using the methods directed in the

(U) Magnetic diskettes, disk

preceding paragraph, or by using destruction

packs, and drums may be

methods authorized in AR 380-5 for information

destroyed by removing the

of the same classification. Destroy non-paper

entire recording surface using

material (e.g., microfiche, magnetic tape, floppy

disks) as directed in paragraph 4.19.4.

an emery wheel or disk sander

or by smelting.

4.19.6

(U) Destruction of Accountable

COMSEC Material on Hand Receipts. For

schedule of destruction see paragraph 4.19.2.

has approved the use of the SEM

Model 1200 CD-ROM Declassifier for

(U) Record of Disposition of Key

secure routine declassification and

Material. Destruction of keying material will be

destruction of both classified and

recorded on the Record of Disposition page for

unclassified compact disks. For

the appropriate key material. When all keying

more information, on the price and

material in the book, canister, etc., has been

availability of this product, contact

destroyed, the Record of Disposition page will be

Security Engineered Machinery, Inc.

returned to the issuing COMSEC Custodian as

in Westboro, MA. Telephone: (508)

proof of destruction.

366-1488.

(U) Documents Without Record of

(d) (U) Units that do not have this NSA-

Disposition.

approved equipment must ship both

classified and unclassified CD-ROMs

(1)

(U) When the COMSEC Custodian

containing sensitive COMSEC

authorizes routine destruction of material

information to the NSA for

not containing a Record of Disposition

destruction. For additional

page, the Hand Receipt Holder may

instructions on the shipment of CD-

prepare a Destruction Report using the

ROMs to the NSA, telephone (301)

SF 153 (two copies) as shown in Figure

688-5467.

4-8 and Table 4-7. A signed copy will be

forwarded to the COMSEC Custodian

(e) (U) Unwanted CDs that are

and the remaining copy retained on file

unclassified and contain only non-

by the Hand Receipt Holder. As an

sensitive information may be broken

alternative to the SF 153, users may

into pieces and placed in waste

record destruction on DA Form 5941-E

receptacles. CAUTION: Do not

(Appendix D).

attempt to destroy CDs by burning;

this media contains toxic substances

(2)

(U) If the COMSEC material is the type

that produce hazardous fumes

that has to be destroyed on a daily

harmful to humans.

basis, the COMSEC Custodian will

normally provide a locally prepared Daily

(7) (U) Extracts of Codes, Ciphers, and

Destruction Certificate to the user. If the

Authentication Systems. During actual

custodian does not provide one, the

combat operations, you may destroy

Hand Receipt Holder will prepare one.

individual extracts of CONFIDENTIAL

The local daily record of destruction can

codes, ciphers and authentication systems

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TB 380-41

be any form suitable to positively identify

4.20.3

(U) Scope of the Audit. A COMSEC

the material that is being destroyed.

audit will encompass all safeguarding,

The Daily Destruction Certificates will be

accounting and security procedures required by

marked with the appropriate

AR 380-40 and TB 380-41. The following is an

classification once the certificate has

overview, but it is not limited to what may be

been filled in with classified information.

conducted during an audit. For a detailed listing

Usually, the classification will be

of items that a COMSEC auditor will be

“CONFIDENTIAL”; however, the

reviewing, see Appendix G of this TB.

certificate will not be marked if the key

tape is unclassified. When marked, the

(U) Verify physical security measures

letters must be larger than the largest

are employed to ensure COMSEC material is

letters printed on the form IAW AR 380-

properly safeguarded.

5. The local record of daily destruction

will be signed and returned to the

(U) Verify COMSEC Custodian,

COMSEC Custodian as proof that the

alternates and maintenance personnel are

material was destroyed.

properly certified through an approved school-

training program.

4.20 AUDIT/INSPECTION OF

(U) Ensure access to the COMSEC

Facility is being controlled and all security

COMSEC ACCOUNTS.

locking devices (X07s, X08s, X09s, cipher locks,

etc.) are being properly maintained IAW AR 380-

(U) Audits and COMSEC Facility Inspections are

40 and this TB.

performed simultaneously by CSLA. Throughout

the contents of this chapter, when the term

(U) Verify that combinations to all

“Audit” is used, it will be understood to include

combination locking devices are changed on a

the Facility Inspection.

regular basis IAW AR 380-5, and that all SF

700s and SF 702s are being maintained

4.20.1

(U) Basis for Audit. The formal CSLA

properly.

COMSEC Audit program is the Army method

mandated by HQDA to certify and validate

(U) Ensure OCONUS COMSEC

central accountability and the proper

Accounts have emergency plans completed and

safeguarding and control of COMSEC Material.

have been rehearsed IAW AR 380-40.

CSLA will conduct audits of Army COMSEC

accounts under the provisions of AR 380-40,

(U) Ensure that COMSEC Command

Chapter 6. Each audit by CSLA is conducted

inspections are being performed and that any

separately from local command inspections.

corrective actions have been taken based upon

the inspector’s findings.

4.20.2

(U) Notification of Audit. When an

audit is scheduled for a COMSEC account, prior

(U) Ensure Reportable and

notice will be sent 45 days in advance to the

Administrative COMSEC Incidents are being

COMSEC account with a copy of the notification

filed and corrective actions to prevent further

being furnished to the account’s MACOM. Upon

incidents are being employed.

receipt of the audit notification, the account is

required to acknowledge it has been notified of

(U) Ensure COMSEC accounts are

the impending visit. It is the COMSEC

storing, distributing, and destroying COMSEC

Custodian’s responsibility to notify his/her higher

key IAW AR 380-40 and this TB.

headquarters of the upcoming audit. All

accounts are subject to unannounced

(U) Ensure completed physical

audit/inspection; however, an unannounced

inventories of COMSEC material charged to the

audit/inspection would only occur under unusual

account, including material on hand receipts, are

situations and would be coordinated through the

being conducted.

MACOM of the affected account IAW AR 380-

40, Chapter 6-3b.

(U) Verify completeness and accuracy of

all accounting records and files.

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(U) Prepare a Certification and

by the auditor. This rating is based strictly on

Correction (C&C) page for the audit inventory.

regulatory standards without distortion by

The C&C page will be prepared and signed by

personal feelings, prejudices, or interpretation.

the COMSEC Custodian and CSLA Auditor at

The rating is designed to reflect the true

the conclusion of the audit. The Audit Inventory

condition of the COMSEC account to the

Report will serve as the SAIR. "Additions" and

commander and is not necessarily a reflection of

"Deletions" to the C&C page of the Audit

the current COMSEC Custodian. In many

Inventory Report will include all transactions that

instances, the custodian may have only recently

have occurred as of the date of the signatures

assumed responsibility for the account and the

on the C&C page.

discrepancies found are attributable to a prior

custodian. However, when an incoming

(U) Solicit the COMSEC Custodian's

custodian signs for the account, that person

accounting problems and recommendations.

assumes full responsibility for the account, the

COMSEC Facility and all account records in their

m. (U) Provide auditor's recommendations

current condition; therefore, a new custodian

for improvement of local accounting procedures.

must ensure all discrepancies are corrected

before the old custodian is relieved. Accounts

(U) Provide exit briefing for the

will be rated as Satisfactory, Marginal, or

commander of the COMSEC account to ensure

Unsatisfactory based on the auditor’s

the commander is aware of the condition of

evaluation of all factors.

his/her COMSEC account.

(1)

(U) A SATISFACTORY rating indicates

4.20.4

(U) Suggested Local Pre-Inspection

the auditor found both the security and

Checklist. To assist the COMSEC Custodian in

accountability of the COMSEC material

preparing for an Audit and Facility Inspection, a

to be acceptable even though minor

checklist is provided in Appendix G.

discrepancies may exist.

4.20.5

(U) Audit Report.

(2)

(U) A MARGINAL rating is when:

(U) Upon completion of an audit, any

(a) (U) The auditor finds numerous

situation requiring immediate action will be

repetitive deficiencies of a minor

brought to the attention of the COMSEC

administrative nature, which do not

Custodian and the unit commander, or the

directly impair the accountability or

commander’s representative, at the exit briefing.

security of the material; however,

they do reflect a failure on the part of

(U) A formal Audit Report outlining the

the custodian (past or present

condition of the COMSEC account and

custodian) to pay sufficient attention

recommended improvements will be forwarded

to detail and would indicate a

directly to the commander of the audited

potential for more serious problems

COMSEC account (ATTN: To the Commander)

in the future.

within 30 days following the visit. The Audit

Report will list discrepancies found, general

(b) (U) An administrative type of incident

observations and recommendations, and the

as described in AR 380-40,

overall rating of the account. A copy of the

paragraph 7-3d is discovered.

report will be provided to the higher

However, if an account has multiple

headquarters in the unit’s chain of command

administrative incidents, the account

responsible for the Command COMSEC

may receive an UNSATISFACTORY

Inspection Program mandated by AR 380-40. It

rating.

is the unit commander’s responsibility to apprise

intermediate levels of command as to the results

(3)

(U) An UNSATISFACTORY rating

of the audit.

indicates the auditor found serious

problems, such as the possible loss of

(U) Audit Rating. Upon completion of

accountability of COMSEC material, or

an audit, a rating will be assigned to summarize

several deficiencies that directly impair

the condition and status of a COMSEC account

accountability or security of the material

based on facts and circumstances, as perceived

in the account. The following are

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TB 380-41

examples of serious deficiencies, but

(U) Command Action. Upon receipt of

they are not all inclusive:

the COMSEC Audit Report, the commander for

whom the account is maintained will direct

(a) (U) An unreported COMSEC Incident

appropriate remedial action to resolve all

involving loss of accountability.

deficiencies. Not later than 30 days following

receipt of the formal report (no exceptions for

(b) (U) Failure of the custodian to submit

Reserves and National Guard), a reply by

necessary accounting records to the

endorsement signed by the commander will be

COR.

submitted through command channels to CSLA

detailing action taken. The higher command

level responsible for the Command COMSEC

material to local destruction

Inspection Program mandated by AR 380-40 will

documentation to support

review actions taken by the unit for adequacy, as

consolidated destruction reports.

well as take whatever follow-up action is deemed

appropriate. In a case where an item has been

(d) (U) Unauthorized locking devices or

lost, the auditor will either list the item as a

containers to secure classified

“Deletion” and in the Remarks Column will

COMSEC material.

annotate “Incident, date time group of the

message or case number of the incident,” or the

(e) (U) Failure to comply with TPI

auditor will list the material after “Nothing

procedures for TS material.

Follows” on the Certification and Correction

Page. However, CSLA will not remove the item

(f)

(U) Discovery that discrepancies

from the COMSEC account assets until the Army

listed on a prior audit report, with an

Service Authority has granted a “Relief from

official written reply of resolution

Accountability.” CSLA will process and provide

were, in fact, not resolved.

a Certification of Verification if no other

discrepancies are discovered.

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Military reference books and manuals (2009-2023, Volume 6) - page 36