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• Where appropriate use local support provided: employee assistance scheme,

occupational health, team leaders, HR.

Housekeeping

Behave in a manner that does not adversely impact others:

• Keep floors, walkways and fire exits clear of trip and slip hazards

• Ensure shelves and storage are not over loaded and unsecured items are stored

securely

• Keep drawers and doors of file cabinets closed

• Ensure electric sockets and cables do not present trip hazards and that they are in good

condition.

• Smoking is allowed only in designated areas and use the receptacles provided for the

waste

Stair Code

When using stairs always:

• Hold handrail

• Walk, don’t run

• Take one stair at a time

• Do not use mobile phones

• Do not leave objects on stairways

• Ensure carried objects do not obscure your vision.

• Clean up or report spills

Energy & Water Reduction

Contribute to energy and water reduction by:

• Switching off electrical equipment overnight, e.g. photocopiers and monitors, and setting

your PC and printer to power save mode

• Switching off lights

• Never having air conditioning or heating on with windows open

• Reporting and stopping leaks

IV EMERGENCY PREPAREDNESS - LIFE SAFETY PLAN

BP has plans to manage various types of emergencies. For this purpose certain personnel are

appointed and adequately trained to respond to these emergencies (see subsection below).

Emergency preparedness is an important part of your job safety training. No matter what your

job is, make sure you know how to react in emergencies. By being familiar with your office

safety and emergency plans the LSP & ERP’s (AzSPU IMP) and following them, you will be

better equipped to react properly in the event of an incident, accident or emergency situation.

For further information/assistance contact the HSE CM&ER Team

LIFE SAFETY PLAN

BP Office Emergency Response Plan - Life Safety Plan (LSP) shall be implemented in all Villa

Petrolea, Annex, Hyatt Tower II, and Hyatt Tower III. The facilitation of evacuation during

emergencies by Floor Wardens and Security resp. are described in the “AzSPU Baku office

buildings Emergency Evacuation Plan”.

Floor Wardens (FW) shall be nominated by the relevant floor/building asset or PU. FW’s are

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designated employees responsible for initiating and carrying out emergency

response/evacuation while checking to ensure complete evacuation.

The list of Floor Wardens shall be posted on each floor and maintained up-to-date. Posting

these lists shall be the responsibility of FW Coordinator.

Please ensure that you are familiar with the Floor Wardens, muster points, alarms sound, and

evacuation routes in your work area.

In order to maintain high level of emergency preparedness Evacuation Drills can be carried out

in offices by Security quarterly subject to prior decision of HSE and respective office

management. During the drill Floor Wardens will help to evacuate their respective floors and

provide assistance to get the physically handicapped people out.

REPORTING EMERGENCIES

IN CASE OF EMERGENCY

EMERGENCY CONTACT NUMBERS BY APPROPRIATE OFFICES

Report all emergencies by dialing office Hotline extension:

Villa Petrolea / Annex

Emergency Line 5555

VP/Annex (Security)

City line: 4979555

Villa Petrolea / Annex (Security)

mob. (055) 216 80 46

Hyatt Tower II and III

Emergency Line 83 5555

Hyatt Tower II and III

mob. (055) 225 55 01

Hyatt Tower II, 4th floor

ext. 83 67 28; 83 67 29 (reception security)

City lines: 497 82 00, 497 82 46

Hyatt Tower II, 2nd floor

ext. 83 66 00

City lines: 437 76 00

Hyatt Tower III, 2nd floor

ext. 83 41 41

City line 497 84 44

Hyatt Tower III, 2nd floor (PSCM 0ffice)

ext. 83 69 91

These are the emergency rules that all personnel shall fully understand and strictly follow:

UPON HEARING THE FIRE ALARM

• Do not attempt to gather your personnel belongings

• Shut off the AC Unit, main light switch and close the office door responsibility of Security.

Security of Hyatt is responsible for functioning of AC Unit and AC damper system in HT.

• Immediately leave the building by the nearest safe fire/emergency exit

• Proceed to the Muster Point (unless otherwise directed by Security)

• The Muster Point is located:

- for Villa Petrolea and Annex in the Car Park 1

- for both Hyatt Tower II and III Muster point is Hyatt Park, next to club Oasis main entry

• Do not re-enter the building until Security notifies that it is safe to do so.

Control Tier:

<<2>>

Revision Date: 03 February 2011

Document Number: << AZSPU-HSSE-DOC-00082-2>>

Print Date: 2/8/2011

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FIRE PROCEDURE

If you notice a fire:

• Activate the nearest fire alarm box

Call Emergency Hotline: 5555 or contact Security for Villa Petrolea/Annex offices;

For Hyatt Tower 2, 3 - emergency line 835555

- Provide your name, location, type of fire.

- Security will contact the fire department

- Answer any questions that the fire dispatch may ask

• Warn co-workers of the danger

• Do not attempt to fight a large fire

• Close doors around the fire to contain it, if safe to do so

• Evacuate via the nearest exit and go to the Assembly area.

• Remember: evacuation of the building is first priority

MEDICAL EMERGENCIES

Medical emergencies shall immediately be reported through the same Hotline extensions above

or directly to Security Guards. Securities are nominated First Aiders and trained on First aid but

If the situation requires professional medical intervention, Security shall contact the BP medical

contractors: the Medic Club by the following numbers (city line 497 09 11/12/13;

mob

050 220 48 11, if injured person is National) and to ISOS clinic (city line 493 73 54; mob 050

212 63 21, if injured person is an Expatriate) for further assistance.

If the injury/illness is first aid treatable or does not require immediate medical intervention then

Nominated First Aiders shall be summoned. For this purpose Security should be notified

EARTHQUAKE PROCEDURE

During an earthquake:

- Stay calm: do not panic

- Move out from under the glass ceiling

- Seek protective cover under your desk, table or in a doorway

- Do not dash for exits, stairways may be broken, stay inside

- Once the earthquake has subsided, evacuate the building

After an earthquake:

- Follow instructions from the Security and/or FW

- Be prepared for “after shocks”

- Assist injured personnel

- Security guard will extinguish fires if possible, or call the Fire brigade

- Evacuation of the building will be preceded to the Muster Points

- Do not re-enter the building until the “all-safe” notification has been announced by

Security

BOMB THREAT

If you receive a bomb threat inform Security on Hotline

Villa Petrolea - 5555; (055) 216 80 46

Hyatt Towers 2, 3 - emergency line 835555; (055) 225 55 01

Control Tier:

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Law enforcement agencies shall be notified by BP AzSPU Security Manager. Security will

conduct a search of common areas. An evacuation of the building may take place.

General guidelines in case you get a bomb threat call:

- Be calm. Listen carefully. Do not interrupt the caller

- Do not initiate a fire alarm

- Get as much information as possible

- If possible, alert your supervisor while the caller is on the line

- Take notes; try to get the caller’s remarks “word for word”

- Try to keep the caller talking.

SPILL RESPONSE PROCEDURE

In case of spill, inform Building Operations Team Leader (055) 450 53 20 or landline extension

814502.

V HAZARDS IDENTIFICATION, EVALUATION AND REPORTING

The cornerstone of HSE policy is prevention of accidents and near misses. This requires proper

identification, evaluation and reporting of workplace hazards and risks, so that appropriate

corrective actions could be determined and implemented.

HAZARD IDENTIFICATION AND EVALUATION

Successful development of an accident-free work environment is very much dependent on our

ability to identify, recognize and evaluate hazards at the workplace. Proper recognition of hazards

requires special tools/methods and skills from people. Complexity of tools and methods employed to

undertake this task, e.g. recognize/evaluate hazards and risks at workplaces depend on degree and

complexity of risks involved. Various tools/methods are used in offices to address hazards and risks

(task risk assessment, safety inspections, etc.) although approaches employed in all these

tools/methods are very similar.

A great deal of HSE training is provided to BP Azerbaijan staff to develop necessary skills to be

applied while recognizing and evaluating hazards (BOSS, SOC, Hazard Identification).

REPORTING HAZARDS

Regardless of their magnitude all hazards are to be reported. An unreported hazard today might

result in a severe accident tomorrow. Failing to report a hazard is the same as setting a trap for

an unsuspecting person to walk into. For example, you may know that the cord on a tool is

damaged, but the next person might not notice it and receive a fatal electrical shock. You might

know about the crack in that ladder rung, but your unsuspecting co-worker may take a bad fall.

Reporting hazards is everyone’s responsibility.

The followings are avenues through which an employee can report a hazard or near miss:

• Verbally or in writing to their supervisor or to area personnel

• by submitting a BOSS/SOC card

• by contacting an HSE team member.

The following programs are available for office staff to identify report and correct office hazards:

Behavioral Safety Programmes (BOSS/ SOC), Office HSE Inspections.

Control Tier:

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Document Number: << AZSPU-HSSE-DOC-00082-2>>

Print Date: 2/8/2011

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BEHAVIORAL SAFETY PROGRAMMES: BOSS/ SOC

One of the most effective ways to prevent incidents and near misses in offices is by observing

people while they work to ensure they follow established HSE policies, procedures, and guidelines

and by having safety conversation with them about safe execution of the task. It is the main

objective of the Behavioral Safety Programmes - BOSS and SOC which are implemented in offices

as well as in all other areas in Azerbaijan and Georgia where BP operates.

Although in the offices you may not be able to see most of those hazards specific to operations’

sites, there are number of other unsafe behaviors observed in the offices every day. These

might include a person descending stairs without holding handrails or someone climbing onto a

chair to reach AC unit. Some office works normally carried out by contractors would require use

of PPE, so there is a good chance to challenge PPE compliance. General approach is that if

there is a human doing work, there will always be both positive and unsafe behaviors that could

be picked up by BOSS/SOC

All staff, including contractors working in our offices, is encouraged to participate in BOSS/SOC

programmes. The included subsections provide brief overview of Behavioral Safety

Programmes in use across our offices:

SOC

SOC is a behavioral safety process to foster a safe, reliable culture and to supplement BP's

safety audit processes. It incorporates personal safety, but there is deeper focus on process

safety.

This programme includes key learnings and experiences gained over the last 10 years with a

much clearer emphasis on risk, and also covers BP's Golden Rules of Safety.

The program is designed to equip leaders with the skills necessary to address both personal

and process safety hazards, using a behavioral safety approach.

Behavioral Observation Safety System (BOSS)

BOSS is about the identification and reinforcement of positive behaviors and the correction of

unsafe conditions or unsafe behaviors.

A BOSS observation should lead to a discussion with the individual and be followed by reporting the

results. There are two ways of reporting a BOSS observation: BOSS cards and BOSS online

system. BOSS cards are available in Azeri and English versions and they are placed in yellow

BOSS card trays at the entry of offices.

OFFICE SAFETY INSPECTIONS

The purpose of inspections is to identify potential hazards so that they can be corrected before an

accident or injury occurs. It is also a good opportunity to have a discussion with office staff about

their working environment and ensure that a safe working environment is maintained.

HSE inspections are systematic, planned inspection of areas or parts of workplace (offices). These

inspections are usually carried out by someone or a team of people (inspection team) from the area

to be inspected. Good practice requires that offices are inspected regularly, at least monthly.

Each office-based team is responsible for inspecting their respective areas. Team leaders

should make every effort to encourage their staff to participate in office HSE inspections. An

inspection team may seek professional support from HSE and Office Maintenance during and

after the inspection. This participation by no means should shift the responsibility from the team

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whose area is being inspected.

The results of any inspections performed must be documented and maintained with each team.

The attached Checklist and Action Plan template provides useful guide for inspection teams

(Attachment 1): the Checklist can be used during the inspection while looking out for potential

hazards and Corrective Action Plan is useful for developing corrective actions based on

inspection findings.

VI REPORTING INCIDENTS

All employees who are involved in or witnessed an accident or near miss in AzSPU Baku offices

shall immediately notify their supervisor and / or a company representative. Prompt reporting of

accident and near misses is important as it provides the opportunity to investigate the situation, find

causes that lead to the event and correct them before they happen again. So, reporting incidents is

everyone’s responsibility.

Accident:

An undesired event that results in harm to people, damage to property/assets,

environmental harm, breach of security or unplanned operational shutdown.

For example: employee sustained body injury while falling on stairs or water dispenser

burned up due to fault with its electrical fuse.

Near Miss:

An undesired event that, under slightly different circumstances, could have resulted in

harm to people, damage to assets, environmental harm or unplanned, operational

shutdown. Some examples of near misses typical for office environment: while opening top

drawer of the file cabinet it fell down onto employee - no one injured. Or, electrical soup

heater in canteen produced short circuit and promptly shut down by staff - fortunately no

damage caused to equipment and no one injured.

When reporting accidents/near misses employees shall provide information based on known facts

(e.g. what happened, place, time, etc.) which can be later used by /during investigation team.

Employees can report office incidents directly to:

Islamova Sevinj, Building Operations TL; Ext:

814502; Mob:

0502505320; Email:

islamovs@bp.com

Islamov Abbas, Non-operational Facilities HSE Lead; Ext: 814617; Mob: 0552258456; Email;

islamova@bp.com

Chingiz Mekhtiyev, PS&H Manager; Ext:

814724; Mob:

(055)4250328: Email:

mekhticm@bp.com

Property Services/Office Maintenance Management and HSE is responsible for estimating the

worst probable (not imaginable) outcome of a particular incident and making an initial assessment

of the severity of the incident and determining the level of management that should own the

investigation process.

Following investigation, in order to identify immediate and root causes of the event, will be

organized in compliance with company’ incident investigation processes: OPM&S Implementation

of Control of Works Procedures and AzSPU Procedure for Incident Investigations:

http://docs.bpweb.bp.com/dkazspu/component/hssesms/

Control Tier:

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Document Number: << AZSPU-HSSE-DOC-00082-2>>

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VII AUTHORIZATION TO PERFORM NON-ROUTINE WORKS

Some type of physical works being undertaken in the offices represents heightened HSE risks to

those who performing the work, as well as to others, who working in the offices. Traditional

control techniques are not suitable for this type of works, which are normally carried out by

contractors. In order to ensure these tasks are properly controlled Authorization to Perform Non-

routine Works procedure has been implemented in Baku offices

The main purpose of this procedure is to maintain a consistent and high standard of safety

procedures relating to all contractors and subcontractors carrying out works in BP Baku

administrative offices.

In AzSPU OPM&S department is responsible for implementation and compliance with the

procedure. OPM&S Implementation of Control of Works Procedures

VIII HSE MEETINGS

HSE meetings are integral part of the Company business activities. They provide an open forum,

not only to pass on HSE-related information, but also to encourage personnel to share their views

and experiences. These can be done as separate meetings, or as part of regular planning/review

meeting etc.

The followings are some specific purposes of safety meetings:

• Raise safety awareness and motivate interest within the team

• Demonstrate knowledge of how to perform a job safely

• Motivate an audience to behave in a safe manner

• Persuade or gain approval or commitment for safety procedures.

• Promote personal safety and health awareness in individuals and groups.

• Foster positive attitudes in safety, health and environment

• Recognition of dangers and hazards resulting in incidents and accidents.

• Provide open communication on safety matters among all concerned.

HSE meetings may include briefings regarding HSE practices and procedures, training, and

awareness of office HSE issues. The subject matter of meetings is at the team’s discretion and may

be chosen from a range of topics including HSE practices & procedures, HSE training issues,

awareness on HSE issues, lessons learned from accidents/near misses, etc.

Teams should hold regular, monthly HSE meetings and encourage staff participation in these

meetings. More comprehensive information about the way that safety meetings shall be conducted

is provided in Safety Meetings Procedure.

IX OFFICE HSE GUIDELINES AND PRACTICES

HOUSEKEEPING

Cleanliness, orderliness, safety and efficiency go hand-in-hand. A clean and tidy workplace

contributes significantly to the safety and health of staff by reducing the risk of injury from

tripping, slipping, collision and fire hazards.

The job shouldn’t be considered to be complete until the housekeeping is complete. That's how

important it is to keep a clean and orderly work area. Housekeeping is a real part of every job

because it allows everyone to work efficiently and safely. Everyone shall ensure their area is

kept in a safe, clean condition at all times.

Control Tier:

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Document Number: << AZSPU-HSSE-DOC-00082-2>>

Print Date: 2/8/2011

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Cleanness in Villa Petrolea/Annex and Hyatt offices is maintained by Office Services contractor.

However, one shouldn’t forget that it is a common responsibility:

Housekeeping is the responsibility of every person in offices.

You all are expected to practice good housekeeping by ensuring your work area is safe and

secure, and in good repair.

MATERIALS STORAGE

Improperly stored office materials can result in objects falling on employees and in poor visibility,

and they create a fire hazard. Examples of poor storage include: disorderly piling; piling materials

too high; obstructing doors, passageways fire/emergency exits and fire-fighting equipment. The

followings are good practices which shall be adopted by all when dealing with material storage:

• Always stack materials in such a way that they will not fall over.

• Do not stack boxes, files and other heavy articles on top of shelves, cabinets,

cupboards or window sills.

• Ensure shelves and storage are not over loaded and unsecured items are kept below

head height. Do not place office equipment on the places, where they might fall.

• Try to store materials inside cabinets, files, and lockers.

• Do not stack materials near fire/emergency exits. Fire equipment and extinguishers must

be unobstructed.

SPILL RESPONSE

Two main risks for spill outside of both office buildings comprise from filling of diesel storage tanks

and supply of diesel from these tanks to standby generators. The generators are used as

emergency back up when electricity from grid is cut.

Spill response team will be established for response and cleanup activities. Each team member will

be trained in Tire 1 spill response training.

Spill response team will carry out spill drill exercise at least twice a year. Exercise will be based on

high risk activity.

Spill response kits will be provided nearby diesel storage facility and available at the store inside of

the Villa Petrolea for large volume of spill.

TRAINING

Effective job performance and the prevention of accidents depend on proper selection, training and

development of employees at every level. For this purpose comprehensive training programs are

developed to help employees carry out their jobs with a great degree of safety.

HSE training motivates, educates and fosters personal growth, satisfaction and safety awareness.

New hires undergo a detailed HSE induction at their first day with the company. Employees then are

enrolled for specific HSE training courses.

HSE Induction is conducted for every employee upon employment with BP.

• HSE Induction that will include the elements of

HSE Policy

Golden Rules of Safety

Reporting Substandard Acts / Conditions (BOSS, Near Miss, Office Inspections, Preventive

Maintenance Programs)

Control Tier:

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Document Number: << AZSPU-HSSE-DOC-00082-2>>

Print Date: 2/8/2011

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Office Hazards

Risk Assessment

Ergonomics

Lifting

Slips, Trips, fall

Stair Code

Housekeeping

Manual Handling

Electrical Safety

Driving/Parking

Green Office

Smoking Policy

Substance Abuse

Environmental & Social

Incident Management System

There are various types of other HSE training courses available for AzSPU employees. However

there are core set of courses that are common across the organization and this set of sources is

mandatory for all AzSPU employees. Maintain training up to date and plan in advance.

These generic HSE courses are recommended as per HSSE Foundation Competencies

Procedure AzSPU-HSSE-DOC-00044-2

These HSE trainings can be found in Virtual Training Assistant (VTA):

https://www2.virtualtrainingassistant.com/BPGlobal/wc.dll?learner~login

All core HSE trainings are scheduled on regular basis and available through VTA.

Administration of employee’s training issues is mutual responsibility of direct supervisors and

themselves.

OFFICE EQUIPMENT

Although it may look harmless, office equipment, if not used or maintained properly can cause

injury. The followings are some of recommendations on how to safely use and maintain office

equipment:

•

Office equipment should be maintained in good condition and positioned to allow adequate

clearance for staff.

•

Report defects such as sharp corners, broken chairs, sticky drawers, trailing cables, damaged

flooring, etc., to Office Administration.

•

Do not leave desk drawers or cupboard doors open.

•

Only open one drawer at a time to prevent the cabinet from toppling. Heavier objects should

be placed on the bottom; lighter objects on the top shelves / drawers.

•

Never open drawers above when someone is working below.

•

Never lean back on chairs.

•

Do not climb on chairs or desks or reach beyond your physical limits.

•

Do not attempt to lift or move desks and cabinets. There are personnel who are specially

employed and trained to perform these tasks (office labor) and they should be used at all

times. You can request their service through OPM&S dept. at 814502

•

Always follow the instructions that accompany printing and photocopying machines. Never

attempt to repair machines unless trained and authorized to do so (see Electrical Safety

subsection for further advise in relation to office electrical appliances).

•

Always use a hand-operated staple extractor to remove staples. Never use your fingers.

•

Everyday office items such as scissors, pins and staples can inflict serious injury if they are

not used properly. Exercise cautious when using them.

Control Tier:

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Revision Date: 03 February 2011

Document Number: << AZSPU-HSSE-DOC-00082-2>>

Print Date: 2/8/2011

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OFFICE ERGONOMICS

The science of ergonomics includes adjusting equipment and work environments to suit the

human body. By understanding the basics of ergonomics and how they relate to your job, you

may be able to prevent painful injuries/illnesses.

Ergonomic contributes to your safety, health and over-all comfort. Workstations, equipment and

tools are being designed with the needs and comfort of workers in mind. But there may be a lot

you can do as an individual to adjust your work area for your own benefit.

We strongly encourage you to do ergonomics assessment of your workstation on a regular

basis. This can be done via completing DSE (display screen equipment) questionnaire in

Healthy computing tool the results will be forwarded to your DSE Champion who will arrange for

any remedial actions required.

DSE Assessment checklist is also attached (attachment 3) to assist you in doing the workstation

assessment for those who do not have access to Healthy Computing Tool. You can also use

this form to report any symptoms that could be caused or aggravated by your job task. When

finished, please return the completed form to your DSE Champion or Supervisor who will take

actions required and forward complicated cases to the Heath Team.

To obtain more information on Ergonomics please refer to Health team website

http://baku.bpweb.bp.com/dep/hse/health/ or contact Health team by sending requests to

Occupational Health AzSPU (occupHth@bp.com)

MANUAL LIFTING AND CARRYING

We lift objects every day, at work and home, and sometimes we do not clearly realize how

hazardous this activity could be. Improper and bad lifting and carrying techniques can lead to

back strain or other injuries, and can cause both chronic and acute back injuries in longer term.

Most office employees are not used to lifting and carrying objects on a regular basis so their

backs are not conditioned for that kind of work. If an office employee attempts to lift a heavy box,

his or her back may give out. This types of lifting/carrying operations, i.e. lifting, shifting and

carrying of heavy and/or unstable goods, such as furniture, computers shall be outsourced to

office labor-their service can be requested through OPM&S dept. 814345 or 814553.

Whenever you have to lift or carry something yourself please follow these simple rules:

• Do not attempt to lift more than you can handle. Get someone to help you and team lift the

box together

• Always ‘test the weight’ before lifting - you can do this by tilting the load to one side without

lifting

• If you feel the load is within your capability, keep your back straight and bend your legs at the

knees, get a firm grip, hold the item close to your body and use your legs, not your back, to

lift

• Use slow, smooth movements while lifting

• Make sure you can see where you are going and, if necessary, ask someone to open doors

to provide you with clear access.

SLIPS AND FALLS

Slips and falls are one of the most common sources of injury in many workplaces, whether it's

an office environment or a shop floor.

Minimize this risk by being alert when walking and by following these guidelines:

Control Tier:

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•

Always keep your office tidy and do not leave things lying on the floor.

•

Stairways are particularly dangerous. Use handrails when going up/down the stairs. Refer to

Stair Code section (page 7) for expected HSE behaviors

•

Never leave objects on stairways.

•

Waste bins should be kept in a safe place and boxes, containers or office equipment should not

be left in passageways where personnel can fall and hurt themselves.

•

If you spill coffee, tea or other liquids always mop it up. This is particularly important on stairs

where a fall may result in very serious injuries.

•

Make sure there are no trailing cables or damaged carpet or flooring which could trip you up.

•

Never stand on the chair to reach anything, particularly if the chair has wheels or is of the

swivel kind

•

Approach doorways and corners with caution to avoid colliding with others.

VENTILATION, AIR QUALITY

Proper ventilation equipment has been installed in all Baku offices to help to maintain suitable work

environment. Air enters the office building through both mechanical ventilation - the air conditioning

system - as well as naturally through windows, doors, etc. Some office areas are primarily

dependent on mechanical ventilation.

The followings are some simple rules that would help to maintain ventilation level in offices:

• Adjust air conditioners to create a comfortable working environment

• The air conditioning system should be cleaned regularly by the Facility Maintenance Team

• Report all malfunctions of the air conditioning system to the Facility Maintenance Team

(814530) for VP, Annex and (814991) for Hyatt buildings. Do not attempt to perform any repairs

yourself.

• Never have air conditioning or heating with windows open

• Office machinery should be kept in well-ventilated areas. Photocopiers should be placed away

from employee desks.

ELECTRICAL SAFETY

In an office environment, you usually do not worry too much about electrical hazards because

the voltages and uses are similar to home electrical use. However, electrical equipment used in

offices is still dangerous and can cause electrical shock or burns if improperly used or maintained.

Electric shock can result in death and, therefore, all office electrical equipment should be treated

with respect.

•

Unsafe, poor quality, non-approved and makeshift electrical equipment shall not be used in

any BP site

•

Never tamper with electrical equipment or attempt to make repairs. Remember - even low-

voltage equipment can be dangerous

•

Check cables and equipment for damage, loose connections, exposed wiring etc. If you

discover a fault switch off the appliance and report the matter immediately to Facility

Maintenance Team, if you at VP, Annex and to Building Operations Team, if you at Hyatt

buildings.

•

Switch off and disconnect any equipment that is overheating and report it to Facility

Maintenance Team immediately.

•

Make sure trailing cables, particularly behind computer equipment have been neatly installed

•

Wherever possible do not run cables across walkways or passageways. If this have to be

done (e.g. during training sessions, presentations, etc.) tape them to the floor to eliminate

tripping hazards

•

Do not overload circuits by attaching too many appliances. Remember: standard socket

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outlets are capable of taking a maximum of 13 amps - so check the rating of the equipment

before adding it to the system.

•

Never plug 2-pin plugs into 3-slot sockets. Always use an approved adapter - they are

available from OPM&S.

•

To remove a plug from an outlet get a firm grip on it and pull on the plug itself. Never pull the

plug out by its cord.

•

All floor box covers (where applicable) should be properly installed and labeled to prevent

unauthorized access

•

Switch off all non-essential electrical equipment before leaving the office.

NOTE: Any new electrical installation should be approved by OPM&S Team.

FIRE SAFETY

In addition to being prepared if a fire does occur (see Fire Procedure in Section IV. Emergency

Preparedness), it is even more important to focus on fire prevention.

Remember the fire triangle. Fires need three things to start burning and stay burning - fuel,

oxygen, and ignition source. If any one of these is missing, a fire will not exist. Each of the items

described below will fit into the category of fuel or ignition source. Eliminate the hazards (or

report so it could be eliminated) and you increase the possibility of eliminating fires:

• Flammable and combustible liquids, such as aerosols have a high potential for fires. They

can be ignited by smoking, hot equipment, and static electricity. Make sure they are stored in

appropriate areas away from sources of ignition.

• The improper storage of combustible materials is another fuel source. Paper, boxes, unused

furniture, and combustible cleaning chemicals, when stored near potential ignition sources

such as hot equipment, electrical equipment, and smoking areas, may cause a fire. Store

combustible materials in their proper locations, away from ignition sources.

• Damaged electrical cords with kinks, pinches, and torn insulation are fire hazards. They can

overheat and ignite carpeting, paper, and boxes. Inspect electrical cords on a regular basis

and replace them if they are damaged. Extension cords without internal fuses should not be

used for extended periods of time. They are intended for short-term use only.

• Smoking is another potential source of ignition. Smoking is only allowed in designated areas

that are away from combustible materials and other fuel sources.

WASTE MANAGEMENT-

Two types of waste are generated in offices: hazardous and non-hazardous:

Hazardous wastes which are harmful to people or the environment, possess characteristics

such as ignitability, radioactivity, corrosivity, reactivity, toxicity, ecotoxicity.

These include:

• Batteries. Batteries from Laptops and computers should be returned to the IT department

for further disposal.

Small dry cell (e.g. AAA or AA) batteries may be recycled. They should be collected at

special collection boxes in the offices. A team administrator ensures these are provided

in each location.

The following wastes are also generated

• Fluorescent tubes-. If non hazardous may be disposed to landfill. If contains mercury

should be collected and sent to BP Serenja Hazardous Waste Management Facility for

further disposal.

• Copier toner and printer cartridges should be returned to BP Serenja Hazardous Waste

Management Facility for further disposal.

• Cleaning chemicals used by the contractor company personnel only. All the cleaning

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chemicals should be labelled and stored in secured cabinets/boxes. Cleaners shall

ensure there is no residue remains inside before disposal to general waste bins.

• Contaminated with petrochemical rags, pads and booms will be collected, labelled and

stored in secured bins.

Non Hazardous wastes contain materials which are not harmful to people and which

have no serious impact on the environment.

They include:

• Paper/cardboard collected in bins and recycling bins

• Food waste from canteen and offices

• Plastics and;

• Glass bottles.

Reference should be made to the AzSPU Waste streams Register AZSPU-HSSE-DOC-00084-2

and Approved Contractor Waste management List AzSPU-HSSE-DOC-00069-2.

Waste can cause health and safety hazards and can have an impact on the environment if not

properly managed. It is therefore important that all waste is handled and disposed of

appropriately in order to minimize HSE impact.

Waste avoidance and minimisation are a primary focus of AzSPU.

The following provides are some additional initiatives and should be considered by all personnel:

- Minimize use of bins; share a bin with a colleague and think about what you are putting in it;

- One-sided printed waste/scrap paper which is non-confidential shall be put into special

recycling boxes which are located at the shred points in offices. From here, the paper is sent to

the approved waste contractor for paper recycling.

Note: confidential paper should not be dropped into these boxes and shall be shredded.

Shredded paper can also be recycled.

- Hazardous and non-hazardous wastes shall be segregated to minimise contamination.

Familiarise yourself with and follow local practice and site procedures to dispose of all waste

correctly.

Manage waste appropriately by adopting the 4 “Rs” principle:

• Remove eg design out waste generation from a task, implement solutions which do not

generate waste

• Reduce eg implement use of proper washable drinking cups/glasses and double-sided

printing. This also applies to reducing the hazard nature of the waste i.e. a non

hazardous waste is generally easier to manage

• Reuse eg paper, envelopes and cardboard;

• Recycle eg paper, and toner cartridges

Contact your Line Manager or Waste Operations Team Advisors if you have further questions

about waste management and disposal or come across an unfamiliar waste.

The Office Administration’s office contractor is responsible for collection of waste. Waste

Operations Team is responsible for transportation and disposal of office waste. Waste

Coordinator is contact person.

FIRST AID FACILITIES

Proper provisions are available in offices for treating possible injuries. First Aid kits are located at

Reception Desks in Villa Petrolea, Annex and Hyatt based Offices at the designated area.

First Aid kits are located at Reception Desks and first aid room only. No kits at the coffee stations.

For medical assistance please contact security guard.

Note: all security guards are trained in basic first aid.

Following are some good guidance on use of medical facilities

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•

Ensure you are familiar with the location of first aid stations in your office facilities.

•

Do not misuse First Aid equipment.

•

Remember: it is for the treatment of health problems at work.

•

Always report any injury or illness to your supervisor and nearest security guard

If you use some of first aid equipments, please inform security for timely refill.

BP Az SPU Substance Abuse Policy

BP is committed to providing a safe and healthy working environment for all employees, contractors

and visitors. This means an environment which protects well-being and is free from the effects of

alcohol and drug abuse.

Alcohol is not permitted on any part of BP Azerbaijan Strategic Performance Unit operation.

Consumption, sale or possession of alcohol on BP premises without prior authorization will

result in disciplinary measures. Limited consumption of alcohol on company premises in

conjunction with official company functions will be permitted only with the prior approval of a

senior manager. Alcohol is not permitted in any BP camp unless a formal dispensation is in

existence.

The possession, distribution, sale and use of illicit drugs or associated paraphernalia, or

improper use of other substances, failure to cooperate with a reasonable request to test or being

in a state of impairment during working hours due to substance abuse, will be treated as gross

misconduct leading to disciplinary proceedings which may result in dismissal. BP is committed

to providing a safe and healthy working environment for all employees, contractors and visitors.

This means an environment which protects well-being and is free from the effects of alcohol and

drug abuse.

Substance abuse impacts on health, safety and productivity by causing ill-health, accidents,

absenteeism and sub-standard performance. BP cannot expect to be immune from the potential

impact of a growing problem in society and will manage this by a programme of education,

medical treatment, discipline, testing and reporting as appropriate.

Full version of Substance abuse Policy on the following link:

http://docs.bpweb.bp.com/dkazspu/component/hssesms/

TRANSPORT SAFETY

We all are exposed to some degree of traffic risks every day while using our personal or BP

transport. It is therefore important to know what is expected from us to ensure our and others safety

whenever we drive or travel as passengers.

Car Park/Garage and Driving

When driving in the car parks/garage:

• Keep to driving speed maximum - 10km/h

• REVERSE PARKING must be obeyed by all at all times in Car parks.

• Park only in allocated bays

• Use headlights where required

• Travel in direction indicated. ONE-WAY driving must be followed in the Car Parks

• Seat belts to be worn by all drivers & passengers (including personal vehicles') while

the vehicle is in motion.

• Safety helmets to be worn by drivers of motorcycles/bicycles while in BP Car Parks.

• Abide by Azerbaijan Law and BP AzSPU Driving Rules/Requirements

• Always GIVE WAY for vehicles in the streets when accessing to main road upon

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leaving Car Parks 1&2 (V P) and Hyatt complex.

• No left turn is allowed by traffic sign leaving Car Park - 2 (VP) and Hyatt Complex you

MUST take the right turn ONLY.

• Always give way to pedestrians

Familiarise yourself and comply with the BP Group Road Safety standard

Extraction from the BP Safe Driver’s Code and Safe Passenger’s Code is attached

BP Safe Driver’s Code:

Complete the daily vehicle checks

Plan the journey, use the map, inform the responsible site duty dispatcher on the base

Before setting out on any trip, you must be fit, alert and have the following

documents in your vehicle:

Your driving license

The vehicle’s technical passport

The insurance certificate

The company’s authorisation letter

BP Driver’s Permit

Move only after:

Everyone's seat belt is fastened

Make sure that everyone’s headrest is adjusted

Ensure that all heavy items placed within the cargo space

No objects should be in front of airbags

•

Any unsafe passenger behaviour must be corrected immediately and reported

•

Unauthorised passengers are not to be carried

Rest:

Half an hour after each maximum 3 hrs of uninterrupted driving

A minimum of 12 hrs after a full 12 hrs shift. If you feel tired at any time, always

take a break

Be Seen and Heard:

Headlights on at least 30 min before sunset (dusk) and 30 min after sunrise

(dawn) also during poor daytime visibility

Use your horn to warn, not to annoy

Communication:

Use your phone and radio only when your vehicle is legally parked

Keep your radio / phone use to a minimum

Never initiate or answer calls whilst driving

Speed:

Always drive at a safe speed!

Comply with BP maximum speed limits of 90 km/h (70 km/h for vehicles in excess

of 3.5 tonnes) on the highways and 60 km/h within the city limit, unless road and

weather conditions dictate a lower speed, particularly whilst driving off-road

Slow down and expect pedestrians to cross the road unexpectedly

Follow the law 100% - BP will not pay fines!

Distance:

Keep your distance from other road users

Drive defensively - do not drive aggressively - better to decelerate than to

accelerate

Respect all other road users and be patient while driving

Always consider your passengers’ safety and comfort

Expect the unexpected

Accidents:

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Report all collisions and vehicle faults promptly

You must not eat or drink whilst driving. Smoking is always prohibited inside the

vehicle

Any deviation from BP Safe Driver and Passenger Code shall be reported

Make sure that you are not distracted from your main task - safe driving.

BP Safe Passenger’s Code:

• Always wear your seatbelt. Be certain that it operates correctly and that it is in good

condition.

• Always ensure that your headrest is properly adjusted.

• Secure your cargo by placing all heavy items within the cargo space.

• Be on time and never attempt to rush the Driver.

• If you are in doubt of the vehicle’s roadworthiness, then consult the vehicle’s checklist

and request a confirmatory check.

• Do not smoke inside the vehicle.

•

“It’s not recommended to use Laptop (computer) inside of BP vehicles, buses while

vehicle is in motion”.

• Advise the Driver if he fails to comply with the Safe Driver’s Code.

• You are advised to confirm, that you’re Driver has filed a Journey Management Plan

(more than 100 km single or return trip).

• Assist the driver while manoeuvring, if required

• If you are feeling tired suggest a 5-minute break. Remember, if you sleep, you cannot

effectively support the Driver, relying entirely on his professionalism and that of other

passengers! It is recommended that at least one passenger remains awake while the

vehicle is in motion.

Additionally, certain HSE behaviors are expected from office personnel while driving, parking

around the offices and the Parking Lot.

In view of possible potential traffic accident risk please be kindly reminded and ensure to follow

below general traffic rules around/in the company premises:

Traffic flow in the streets adjoining Villa Petrolea and Annex offices:

• The street Fazil Mehdiyev (between VP and Car Park 2) is a ONE-WAY driving ONLY.

• You are strongly recommended not to back up on that street and you must not turn left

straight to the Neftchilar Avenue while leaving Car Park 2.

• The max speed in the Fazil Mehdiyev and Aydin Nasirov (VP back) streets is 10 km/h.

• Parking spots in front of VP Mail exit (Fazil Mehdiyev street) are for PICK UP/DROP

OFF purpose as well as for company service vehicles, shuttle buses and pool vehicles

STAND-BY ONLY (means a driver is in immediate vicinity of the vehicle).

• No PARKING and/or STOP are permitted on left sides of Mehdiyev and Nasirov streets.

ATTACHMENTS

1. OFFICE HSE INSPECTION CHECKLIST / ACTION PLAN

This checklist is provided as a template, which provides a basic framework for the conduction of

HSE inspection in offices. It may be amended and/or expanded to address fully the specific

requirements of the area to be inspected, and therefore should not be regarded as exhaustive

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HSE INSPECTIONS CHECKLIST (OFFICES)

Location:

Inspection No:

Inspection Team

Date:

Members:

Requesting

Resp. person:

Department:

Item

Remarks

Observation

FIRE SAFETY AND EMERGENCY EQUIPMENT

1.0

Is there central fire alarm system and is it functional?

Is there fire response plan and emergency procedure?

1.1

Is the map of escape routes along with emergency evacuation

instruction is posted in all premises and visible?

Are emergency exit doors available for use at any time? (push bar

or key?)

Are they self-closing and fire resistant?

1.2

Are all fire escape routes, exit doors, alarm points and fire fighting

equipment clear of obstructions?

Are they clearly marked, visible, lightened and safe for use?

Are there manual alarm points at appropriate locations?

1.3

Are smoke detectors fitted in appropriate areas?

1.4

Is every smoke detector periodically tested and recorded

(quarterly)?

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Are there sufficient numbers of fire extinguishers?

Are they in the correct locations/accessible in emergency?

1.5

Are extinguishers inspected on a monthly basis and are inspections

properly recorded on the extinguishers?

Are Hose reels and Fire hydrants are available, and are they

regularly inspected?

1.6

Are they near to the entrance of the building/office?

Have Fire Wardens been appointed and is the number sufficient?

Are names of wardens posted?

1.7

Have they been trained?

(Talk to each warden)

Are personnel familiar with the fire emergency procedures, alarms

and equipment available?

Alarm locations

Fire extinguishers

1.8

emergency telephone numbers

evacuation procedures

assembly points

(talk to sample of personnel)

Are fire drills conducted and recorded?

1.9

Are all flammable chemicals, liquids and materials, such as

cleaning solvents, papers, properly stored away from sources of

1.10

heat and ignition?

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Are first aid kits available, clearly marked and are regularly

1.11

inspected?

2.0

MAINTENANCE

Is the following equipment properly maintained and in a good

condition?

- Lighting

2.1

- Plumbing

- Ventilation

- Other electrical appliances

Are fuel-burning equipment located apart

2.2

from the building? Are they periodically

inspected for CO potential?

Ensure that all fuel-burning equipment

and other gas-supplied appliances are in

2.3

a safe condition and tested by qualified

personnel, at the required frequency.

3.0

HOUSEKEEPING

Are all premises are clean and tidy?

3.1

Are all small items such as waste bins, plant containers and other,

positioned such that they do not represent a trip hazard?

Are canteen materials such as dishes, glasses and etc. properly

stored?

Are knives and other sharp tools are properly stored in a secure

place?

Are all cabinet doors and cupboards kept closed when not in use?

Is weight limit on shelving properly observed?

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Are all containers of chemicals/cleaners labeled and properly

stored?

ELECTRICAL

Are electrical cords and socket outlets in good condition

(undamaged, isolated and etc.)?

Are there sufficient socket outlets? Is the use of multiple adapters

minimized?

Are electric leads of adequate length, and routed so that they do not

present a trip hazard?

ENVIRONMENTAL

Are all waste containers clearly identifiable and accurately

described for the type of waste they contain?

Are waste storage containers appropriate in terms of volume,

composition, shape and opening size for the material that is being

stored?

Are waste storage containers in good condition?

Are hazardous wastes segregated from non-hazardous wastes?

Have spill response equipment been made available in areas where

liquid hazardous material and/or waste may be spilt?

Is inventory of spill response equipment being carried out?

Are waste transfer notes correctly completed?

Is there any noisy activity or work of generator that may cause

public nuisance?

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Is there any black smoke noted from work of generators and other

equipment?

Are Material Safety Data Sheets (MSDSs) available for hazardous

materials in use at the facility?

Are all pipework, bunds, pumps, valves, gauges and distribution

points regularly maintained?

Has a designated hazardous material storage area been

established?

If so, is it the hazardous material storage area secure and protected

from the ingress of water?

Is the hazardous materials store vented and/or temperature

controlled?

Does the hazardous materials store provide for 110% secondary

containment of the largest stored container?

Is the base of the hazardous materials store impervious to spilled

materials and have no open drainage channels?

Is there any visual evidence of any spillages of hazardous

materials?

Are sources of air emissions regularly maintained to ensure

optimum working efficiencies e.g., generators & pumps?

Are energy reduction initiatives implemented effectively for the

month?

WARNING SIGNS

Are there adequate warning signs? E.g.

No Smoking

6.1

Emergency Exits on all Exit doors

General Hazard Notices (Wet Floor, etc)

Not to use lifts in case of fire

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2. CAR ACCIDENT ACTIONS

Stop the vehicle and remain at the scene of the accident

Try to remain calm

Disconnect your ‘Drive Right monitor’

Check for casualties and administer first-aid/fire fighting as required

Inform the Responsible Fleet Dispatcher

Fleet Dispatcher’s Actions:

immediately

1. Record details about the accident

2. Inform the medics (if required)

On Radio channel 6 or

MediClub - 012 497 0 911 / 912 / 913

or Radio channel 10

“Sangachal Terminal”

055 - 2502480 / 4505112

3. Inform the Responsible Assurance Officer

“Villa Petrolea” (including pipeline)

055 - 2207394 / 2207395 / 2253820 / 2258408

055 - 2502799

Or Inform the Responsible Assurance

Coordinator: 055 - 2207387

Give the following information:

and Respective Team Leader:

Time of the accident

Exact location of the accident

Your Name

“Sangachal Terminal”

055 - 4256016

Your mobile phone number

“Villa Petrolea”

Your passengers names

(including pipeline)

055 - 2255905

Information about casualties

Details of your vehicle

4. Inform the Traffic Police as required -

Damage to your vehicle

012 5107280 / 5107281

Information about 3^rd party

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3. DISPLAY SCREEN EQUIPMENT CHECKLIST

DISPLAY SCREEN EQUIPMENT CHECKLIST DSE 2

Name of User:

……………………...…………….

Country/ Business Unit:

…

Business Team/ Specific Team:

……………

Business Area/ Location:……………………………

……………

Questionnaire Responses:

User

Yes

Can you move to and from your workstation easily, without obstruction and without

tripping?

Is your workstation free from electrical risks (e.g. damaged cables)?

Does your workstation give you enough space to move freely?

Is your workstation surface strong and stable?

Is your workstation surface large enough to allow you the freedom to position the

screen, keyboard, paperwork and all other necessary equipment so that you work

comfortably?

Can the screen and keyboard be moved independently?

Does an element of your work involve transferring information from desk based to

screen?

Do you interrupt continuous computer use with frequent breaks or changes of

activity?

Do you find your software easy and efficient to use?

10.

Is your chair generally comfortable?

11.

Do you know how to adjust all features of your chair?

12.

When you sit facing forward, is the keyboard and screen directly in front of you?

13.

Can you adjust the position and angle of your keyboard?

14.

Does your mouse (or alternative pointing device) work freely, accurately and

reliably?

15.

Which hand do you use for your mouse?

16.

Are you comfortable with the speed with which the mouse cursor moves and the

speed of double-clicking?

17.

Do you have to reach out to the side to use your mouse?

18.

Do you know how to adjust the height, tilt and position of your monitor so that it is

comfortable for you?

19.

From the correct sitting position can you see everything on the screen clearly?

20.

Do you know how to adjust the brightness and contrast of your screen?

21.

Do you clean your screen when required?

22.

Do you know how to obtain information about eyesight tests for display screen

equipment users?

23.

Is your working area quiet enough to work comfortably and hold a normal

conversation?

24.

Do you find the temperature and humidity at your workstation reasonable?

25.

When you look away from your screen does the lighting in other parts of the room

appear to be adequate?

26.

Do curtains or blinds at the window adequately control light and glare?

27.

Is lighting at your workstation comfortable?

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28. Do you experience any aches or pains in the lower back while working at your

computer?

29. Do you experience any aches or pains in the neck, shoulder, elbow, wrist or hand

while computing?

30. Is your display screen free from glare and reflections?

31. When you look away from your screen does the lighting in other parts of the room

appear to be adequate?

32. If required are the windows fitted with curtains or blinds?

33. Is it quiet enough to work or hold a normal conversation?

34. Do you find the temperature and humidity at your workstation acceptable?

35. Do you regularly suffer from fatigue/tiredness by the end of your working day?

36. Do you work from home for more than one day per week?

YOUR COMMENTS (Chair comfortable to use? Workload? Eye and Eyesight Test etc?):

_____________________________________________________________________________________________

Signature:

_____________________________

Date:

_____________________________

TO BE COMPLETED BY DSE CHAMPION

Are any actions required?

Yes No

DSE Champion’s concluding comments (Recommendations must be entered on Form DSE 3)

___________________________________________________________________________________________

REVISION/REVIEW LOG

Revision Date

Authority

Custodian

Revision Details

03 November 2006

Esmira

Nariman

Initial Issue

Akhundova

Zaidov

03 December 2007

Abbas Islamov

Nariman

Minor change

Zaidov

12 December 2008

Adalat Mamedov

Nariman

Minor change

Zaidov

Control Tier:

<<2>>

Revision Date: 03 February 2011

Document Number: << AZSPU-HSSE-DOC-00082-2>>

Print Date: 2/8/2011

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ice HSE Manu

Page 32 of

22 January 2010

Adalat Mamedov

Nariman

AzSPU HSSE Policy - replaced with new HSSE

policy

Zaidov

• Couple of statement about OMS were added

• List of phone numbers are updated: Reporting

Emergencies, Car accident actions

• Adequate changes were conducted as a result

of employees move from Old Office and

Landmark.

• Subsection: Waste Management is updated

28 October 2010

Yuliy Zaitsev

Abbas Islamov

On page 8 Muster point for VP/Annex changed

to Car Park 1

03 February 2011

Yuliy Zaitsev

Abbas Islamov

• HSE Inspection checklist was updated

with inclusion of environmental part.

• Description of

“Spill Response” is

included under the Clause IX - Office

HSE Guidelines and Practices

• Under same Clause in Waste

Management included the line about

potential contaminated stuff from office

(page 20)

• Incident Reporting part (page 13) was

updated with inclusion of contacts for

immediate reporting of incidents.

• Due to change in the location of the

emergency mustering point from

Bayilov Park to CP1 the manual was

updated accordingly (on page 9)

Control Tier:

<<2>>

Revision Date: 03 February 2011

Document Number: << AZSPU-HSSE-DOC-00082-2>>

Print Date: 2/8/2011

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AzSPU Practice for Assessment, Prioritization and Management of HSSE&O Risks

Page 2 of 29

TABLE OF CONTENTS

1. Purpose

2. Scope

3. Definitions

4. Roles and Responsibilities

5. General Requirements

6. Overview of AzSPU risk management process

6.1 Risk registers

6.1.1 Operating Areas‟, Logistics, PSCM, Subsea Operations, Infrastructure and D&C

Registers

6.1.2 Aggregation to SPU level

6.1.3 Review of SPU‟s top HSE&OI risks

6.1.4. Notification to segment

6.1.5 Risk Management Matrix

6.2. Identification of Risks

6.3 Assessment of Risks

6.3.1 Risk Review Process

6.3.2 Impact identification and evaluation

6.3.3 Assessment and categorisation

6.4 Risk reduction plans and endorsement

6.4.1 Annual Engineering Plan

6.4.2 Communication of risk reduction measures and their importance

6.5 Monitor and Review

7. Legal Note

8. Key documents/Tools/References

Appendix 1. Risk Framework - HSE Impact Levels

Appendix 2. Risk Framework - Business Impact Levels

Appendix 3. BP Risk Matrix

Appendix 4. Notification and Endorsement levels

Appendix 5. Definitions

Appendix 6: Risk Register Proforma

Revision/Review Log

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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AzSPU Practice for Assessment, Prioritization and Management of HSSE&O Risks

Page 3 of 29

1. Purpose

This practice has been developed to ensure the following objectives are achieved:

o Effective risk evaluation and management is utilized to help prevent injuries to

people, damage to the environment as well as to protect the BP company

reputation and minimize business loss from incidents.

o A standard approach is used to support effective and consistent risk

management across the AzSPU and in a manner that supports the BP Group

approach defined in OMS GDP 3.1-0001.

o Training and regular use of this practice increases competence in prioritizing

resources and actions to reduce HSSE&OI risks.

o Credible HSSE and business risks are identified, assessed, ranked and

documented in a risk register.

o Risk is actively managed through the application of appropriate prevention,

control and mitigation measures, and opportunities to eliminate or mitigate

risk at the source are identified and incorporated into a continuous risk

reduction program.

o Management and line organizations are actively engaged in the risk

management process, with strong understanding of both the key risks and

their roles in risk management.

The Practice establishes a process for a) assessing and ranking Health, Safety,

Security, Environment & Operations Integrity (HSSE&OI) risks, and b) prioritizing

plans for implementation. The established process is consistent with the following

OMS GDP‟s:

o GDP 3.1-0001 on Assessment, Prioritization and Management of Risk, and

o GDP 5.0-0001 on Integrity Management

Application of this practice will help the AzSPU leadership make risk-based decisions

and prioritize resources in order to continually reduce HSSE&OI risks throughout the

organization. The output of application will be:

HSSE&OI Risk Registers and Risk Matrices at the following levels:

o Operating Area level and D&C function level

o Logistics, PSCM, Subsea Operations and Infrastructure level

o SPU level

Clear plans for continuous risk reduction linked to the risk events in the risk

registers

2. Scope

This document covers the management of all risks related to HSSE & OI. It does not

cover management of commercial risks, although during its implementation there

could be linkage to financial loss where HSSE&OI risks could result in financial

penalty.

This practice encompasses HSSE &OI risk management processes at the SPU level

and Operating Area Level, in addition to facility level. This practice shall be applied to

facilities that are wholly-owned or operated by BP, for assessment and prioritization

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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AzSPU Practice for Assessment, Prioritization and Management of HSSE&O Risks

Page 4 of 29

of risks. As such, this practice applies to the following AzSPU operating areas and

functions:

o Offshore Operating Areas

o D&C function, including MODU‟s

o Logistics/Infrastructure operations

o Subsea operations

o Midstream Operating Areas

This practice is not a substitute for other specific risk management processes, such

as TRA, MAR, HAZOP, environmental aspects significance screening, health risk

assessment, etc; the outputs of these processes shall be used as inputs into the

identification of risks in this process. For further information on hazard assessment

methodologies please refer to the OMS GRP 3.1-0001 on Selection of Hazard

Evaluation and Risk Assessment Techniques.

Note: This practice does not apply to major project as that aspect is governed by

MPCP.

3. Definitions

Refer to document (AzSPU-HSSE-DOC-00021-2 ) HSE Definitions for definitions

common to this Procedure. Definitions specific to the Procedure are included below

(See: Appendix 5. Definitions)

4. Roles and Responsibilities

Specific roles and responsibilities are defined for the risk management process as

follows:

Operating Areas’ Managers, Logistics Manager, SPS Supply Base TL, SOT

Manager, Property Services & Housing Manager, Drilling Managers

They are owners of the respective risk registers. They have accountability to ensure

their risk registers are maintained up to date. Also, they will be responsible for

providing resources for implementation of the risk management process as described

in Section 6

Risk Owner

A Risk Owner should be assigned to each risk event with accountability to manage it.

They will be responsible for:

 Ensuring correct description of the risk event in the risk register

 Supporting assessment of the risk event so that its priority for action can

be understood

 Developing any additional risk reduction measures, where needed, and

seeking endorsement and resources to implement those measures

 Monitoring the status of the risk, the effectiveness of the existing reduction

measures and the progress of any actions in response to further

measures

 Providing input into risk register update for that risk.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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AzSPU Practice for Assessment, Prioritization and Management of HSSE&O Risks

Page 5 of 29

Action Owner

Once the measures to manage the risk event have been endorsed, action owners will

be identified and assigned. The action owner is responsible for:

 Implementing the action plan or their assigned part of it

 Achieving the deliverables within the agreed timeline

 Reporting progress to the risk owner

 Advising the risk owner as soon as possible if the action plan or their

assigned part of it may not be met, in order to facilitate effective

intervention

Operating Area / Logistics / D&C H&S TLs will be focal points to support risk

management in their areas, and as such, will have good knowledge in risk

management process. They will be responsible for:



Overall management of the risk register and quality assurance of the data

contained therein;



Providing information as needed on the risk management process in a

timely manner to inform decision making by relevant Operating Area, D&C

management, also by Logistics/PSCM/Subsea Operations/Infrastructure

management;



Consulting with BP Legal, where necessary;



Providing guidance and coaching in the risk management process,

including how to populate and maintain risk events in the risk register and

produce reports, how to clearly and adequately describe risk events, how

to assess risks and how to create effective risk reduction measures;



Facilitating risk review workshops;



Consulting with environmental and health representatives, inviting them to

risk review workshops, obtaining Facility „Environmental Aspect & Impact

Registers‟ and „Health Maps‟ and ensuring that significant environmental

and health risks are included in the respective HSSE&OI Risk Register.



Work with SPU Risk Champion to support effective aggregation of the top

HSE&OI risks from the Operating Areas, D&C, Logistics, PSCM, Subsea

Operations, Infrastructure risk registers into SPU level risk register, also

obtain counsel, as needed, to ensure consistency.

Planning, Performance and Learning Manager is the SPU Risk Champion and as

such is responsible for:

Developing and maintaining the section of the Local Operating

Management System (LOMS) and LOMS Handbook which covers

application of the risk management process;

Collating risk registers from operating areas and other units, and

developing a draft SPU level register of top risks to present to SPU

Leadership Team;

Supporting operating areas/facilities in risk identification and

categorisation, provide counsel and training in the risk management

process;

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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AzSPU Practice for Assessment, Prioritization and Management of HSSE&O Risks

Page 6 of 29

Ensuring Facility and Function risks are endorsed at the correct level in

the SPU and elevated to the correct level in the organisation if significant;

Providing training in the risk management process.

In addition, other specific responsibilities and accountabilities are defined for the

following roles:

AzSPU HSE and Engineering VP is accountable for:

 the overall risk management process as set out in this procedure

 bringing to the attention of the AzSPU Leader significant changes to

HSSE&OI risks within the SPU

 helping Area Operations Managers with risk notification to Segment Chief

Executive or equivalent according to process described Appendix 4.

AzSPU Engineering Authority is accountable for reviewing and advising to AzSPU

on current engineering risks and supporting development of continuous improvement

plans. The EA will develop and issue AzSPU Annual Engineering Plan.

A BP legal representative will be consulted at least annually to discuss the extent of

BP legal involvement in the BP entity‟s risk management process during the period

until the next discussion.

5. General Requirements

The best International Oil Industry practice and relevant goal setting legislation have

been adopted to reduce the level of risk to as low as reasonably practicable (ALARP)

and therefore well below that mandated by applicable statutory laws and regulations.

In the absence of local regulations, BP Group Standards will apply (Group Defined

Practices

- Group OMS Library GDP

3.1-0001 Assessment, Prioritization and

Management of Risk). In addition, appropriate UK and US regulations and industry

best practice have been considered in setting suitable goals and targets.

6. Overview of AzSPU risk management process

This practice defines the AzSPU process for identifying, assessing, prioritizing and

managing operating risks. This includes a structured risk management process and a

consistent method of prioritizing HSSE&OI risks that facilitate aggregation from

individual Operating Areas (also Logistics, PSCM, Subsea Operations and

Infrastructure) / D&C function to SPU.

The Practice focuses on the items that are coloured in Figure 1, namely risk

assessment, prioritization and management.

Main components of the Practice are as follows:

A method of categorizing risks in a consistent way across the SPU to

allow comparison and aggregation of risks

HSSE&OI risk register to capture robust descriptions of each risk event

and to rank potential impacts and probability

SPU-level risk register and risk matrix to support the review and

communication of the top SPU risks and to assist in the prioritization of

risk management activities.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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AzSPU Practice for Assessment, Prioritization and Management of HSSE&O Risks

Page 7 of 29

Identification and assessment of risk events is a key part of the process. HSSE&OI

risk events are typically identified and assessed at the operating area and operating

facility level. These are then aggregated to SPU level and higher. This allows for a

consistent evaluation of risk at various levels within the BP Group.

It should be noted that, this Practice does not establish risk criteria, neither is there

any risk criteria endorsed by BP Group or Segment.

Figure 1

Risk Management Process

Hazard identification

(Generic, external, natural, human

error hazard etc)

Develop risk

Consequence

Likelihood analysis

reduction measures

analysis

(probability, frequency)

(HSE / Business)

Residual risk

Yes

management

Other consideration

(business feasibility)

Hazard identification

Assessment

Prioritization

further risk

Risk analysis

management

Management

required?

The following is the step-by-step process of how this works in AzSPU:

 Operating facilities compile their risk registers representing the current HSSE&OI

risks faced by the individual facilities. These include operational, process and

technical risks;

 These risks are reviewed and ranked to Operating Area level risk register (ref

Subsection 6.1.1). Each Operating Area shall have in place up to date risk

pertinent to D&C in offshore Operating Areas;

 In addition, D&C function compiles a risk register presenting MODU‟s risks;

 Also, Logistics, PSCM, Subsea Operations and Infrastructure each will have their

registers representing key HSE&OI risks to their assets and operations;

 Those risks, which Operating Areas, also, Logistics, PSCM, Subsea Operations,

Infrastructure and D&C have identified as being significant to the SPU, are

aggregated to the SPU HSSE&OI risk register (ref Subsection 6.1.2.). These will

mainly encompass the risks having severity level E and above;

 The draft SPU risk register and matrix is reviewed and approved by the VP HSE

and Engineering and the SPU EA;

 ALT reviews the final SPU HSSE&OI risk matrix. Requests for further action or

assurance are then made to the line;

 Where necessary, the SPU‟s highest risk(s) and associated action plan(s) are

notified up to Segment/Group level (see Appendix 4).

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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AzSPU Practice for Assessment, Prioritization and Management of HSSE&O Risks

Page 8 of 29

6.1 Risk registers

The following risk registers will be developed and maintained in AzSPU

Operating Area Risk Registers (required for each Operating Area)

Maintained by

Operating Area H&S TL

Owned by

Operating Area Manager

Content

Risks identified through MAR, HAZOP, LOPA, environmental

aspects significance screening, health risk assessment,

employee concerns, incident investigations, etc. Scope

covering both operations and drilling related risk events.

No limitation on content, however typically around 30-40.

AzSPU Drilling & Completions Risk Register¹: MODU’s

Maintained by

Drilling H&S TL

Owned by

VP D&C

Content

Top HSSE&O risk events identified for DDGG, Istiglal and

other drilling MODU operations.

Note: BP platform drilling risks are included into Operating

Area risk registers.

Risk Registers for Logistics/PSCM/Subsea Operations/Infrastructure

Maintained by

Logistics H&S TL

Owners

Logistics Manager, SPS Supply Base TL, SOT Manager,

Property Services & Housing Manager

Content

Risks identified through various risk assessment, audits &

inspections, incident investigations, etc.

No limitation on content, however typically around 30-40.

AzSPU Aggregated Top HSE&OI Risk Register

Maintained by

AzSPU Risk Champion

Owned by

AzSPU HSE and Engineering VP

Content

Aggregated 15-18 top risks from all Operating Areas‟,

Logistics/PSCM/Subsea Operations/Infrastructure and D&C

function risk registers.

6.1.1 Operating Areas’, Logistics, PSCM, Subsea Operations, Infrastructure and D&C

Registers

Each AzSPU Operating Area, also Logistics, PSCM, Subsea Operations,

Infrastructure will establish their HSE&OI risk registers to record and help manage

risks. The risk registers will include risks relevant to operations, as well as D&C risks

in the given operating area, where relevant.

In addition, D&C function will establish a risk register¹ to record drilling specific risks

pertinent to MODUs such as DDGG and Istiglal.

¹ D&C function uses BP RAT tool for recording MODU‟s risks

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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Page 9 of 29

The risk registers shall capture the following information as a minimum:

1. A risk title with unique ID.

2. A description of the risk event.

3. The causes.

4. The potential health and safety and environment impacts²

5. The potential financial and non-financial business impacts

6. The estimated likelihood of occurrence.

7. The name of the person responsible for managing the risk.

8. The additional actions to further reduce the risk and the names of those

responsible for the actions.

The risk registers will be reviewed and updated by each operating area/facility twice

a year, or more frequently if new hazard information becomes available. For this

purpose, the Operating Area H&S TL, Logistics H&S TL and D&C H&S TL will

organise review of their risk registers, involving representatives from Operations,

Engineering and HSE as a core review team, plus other disciplines as deemed

necessary. The review team will update existing risk management information and

also look for outputs of recent safety studies/assessments.

Note: When organising offshore Operating Area risk register review, the

relevant Operating Area H&S TL will ensure relevant representatives from

D&C function are present to provide input on drilling related risks pertinent to

BP platforms.

In addition to those directly involved in the review, participants will have

consultation(s) with relevant TA‟s and SME‟s, as necessary, to obtain further

information and professional advice to be able to arrive at better estimation of the risk

potential or severity, as well as when discussing the reliability and effectiveness of

the existing control and mitigation measures

The Operating Area, Logistics and D&C (also Logistics and SOT) H&S TL will consult

with the SPU Risk Champion as needed to correlate their risk rating with cross-SPU

risk ranking.

6.1.2 Aggregation to SPU level

The SPU level risk register will be developed based on aggregation of risk

information from the following risk registers:

o Operating Area Risk Register

o Drilling & Completions Risk Register (MODU‟s)

o Logistics Risk Register

o PSCM Risk Register

o Subsea Operations Risk Register

o Infrastructure Risk Register

The intent is to provide an aggregated view of risks at the SPU level and to facilitate

strategic management of risk and allocation of resources across the organization.

For this purpose, each Operating Area, also Logistics, PSCM, Subsea Operations,

Infrastructure and D&C will provide access to the risk information contained in the

risk registers to enable aggregation of risks to SPU level.

² NB: information on significant health risks shall be included from relevant Facility „Health

Maps‟ and significant environmental aspects / impacts shall be included from relevant Facility

„Environmental Aspect & Impact Registers‟

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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Page 10 of 29

6.1.3 Review of SPU’s top HSE&OI risks

The aggregated SPU top risks draft will be prepared by the Risk Champion. To make

it of a manageable size, the AzSPU Top Risks Register will not include risks that

have potential less than “E”.

Initially it will be reviewed by EA and HSE & Engineering VP. Any potential

correlations will be done at this stage. Then the top SPU risks will be reviewed by

ALT as part of the SPU Performance Review Process. ALT will review the

descriptions of the aggregated risks, risk ranking, any new or planned controls or

mitigations and associated actions. Particular focus would be on those risks where

combination of probability and consequence place them in the “purple” risk category.

Those risks, along with action plans, are reportable to the Segment (see Subsection

6.1.4)

It is quite likely that ranking of the risks are adjusted by ALT during the review. In

such cases, the AzSPU Risk Champion will issue notification to the Risk Register

Owners about these changes and ensure the risk registers at the Operating Area,

Logistics, PSCM, Subsea Operations and D&C levels are updated as necessary.

6.1.4. Notification to segment

Process for notification of the highest risks and associated action plans upward to the

Segment Chief Executive level will be by managed by the AzSPU CFO.

Following the ALT review as described above, the AzSPU Risk Champion will finalise

the AzSPU Top HSE&OI risks and issue it to the ALT members involved. When there

is any risk (or risks) in the purple risk category, a request will be made to the risk

owner(s) to officially complete and submit Action Plan Endorsement document for

each of those risks. The risk owners will consult with Legal whilst preparing the

Action Plans and ensure Legal has reviewed their submissions.

Once finished the Risk Champion will review those document(s) and pass on to SFO

for submission to Segment on behalf of the SPU CFO. The action plans will be

submitted for review by SET and signed off by the Segment CEO.

Implementation of endorsed action plans will be assured by the annual planning

cycle as well as being within the scope of S&O Audit. Any extensions to an SPU‟s

action plans shall require re-submission for endorsement as part of this annual

review process.

6.1.5 Risk Management Matrix

As part of the Group Planning process, the AzSPU will produce or update a Risk

Management Matrix (RMM). The RMM document presents the SPU leadership‟s

view of the key risks facing the SPU reported against each of the Group Risk

Categories along with the list of activities which respond to these risks. It includes the

most significant risks to the SPU (i.e. with an HSSE or Business Impact of “E” or

above), placed in the appropriate Group Risk Category. The process for maintaining

and updating the RMM is driven by the CFO.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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The AzSPU Risk Champion will add the SPU‟s updated top HSE&OI risks into the

RMM and review with the CFO. The following details will be added to the RMM:

 Risk Impact

 Controls which reduce the likelihood

 Specific contingencies which limit the impact of the SPU key risks

 Specific monitoring activities carried out by Line management and Functions

to monitor whether controls and contingencies are working as intended to

manage the risk

 Assurance activities which external independent organisations undertake to

consider whether controls, contingencies and/or monitoring activities are

designed well and working as intended.

Risk owners will support the Risk Champion with provision of the above details for

each risk.

6.2. Identification of Risks

AzSPU business operations involve a wide spectrum of activities. HSSE and integrity

risks are inherent to the nature of these activities. It is important to understand these

risks so reasonable measures can be implemented to prevent accidents or limit their

consequences to people, company assets and the environment.

There are a number of potential triggers that identify when the potential for risks

might be considered and evaluated. These triggers include, but are not limited to the

following:



Brownfield projects



Facility changes - MOC process



New standards requiring new hazard and risk studies



Serious operational excursions outside of established safe operating

envelopes



Audit identified deficiencies should be examined for impact on risk



An incident within the SPU or Group highlighting a risk not previously

identified or fully assessed.

Operating Areas and D&C, also Logistics, PSCM, Subsea Operations, and

Infrastructure shall identify operating risk events associated with health, safety,

environment and business impacts. These will be identified utilizing methodologies

and tools in use in AzSPU, such as MAR, TRA, HAZOP/HAZID, Environmental

Aspect & Impact Registers, Health Maps, etc. GRP 3.1-0001 should be used to

support selection of tools for evaluating (identifying and understanding) hazards and

assessing risks.

Identified risk events will be registered in the Operating Area‟s and D&C risk

registers, also Logistics, PSCM, Subsea Operations, Infrastructure risk registers. The

length of the risk register at this level is not regulated, but typically would be around

30-40 risk entries. Risk events that would require endorsement of the action plan at

the Operating Area Manager, Drilling Manager, Logistics Manager, SPS Supply Base

TL, SOT Manager, Property Services & Housing Manager or higher shall appear on

the respective risk registers.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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Page 12 of 29

Proper description of risk events in the risk register is important for further stages of

the risk management. When including a risk event into the risk register, it shall be

included with a description of a tangible outcome. Risk events should not be

confused with causes or failures in risk reduction measures, such as poor contractor

performance, lack of training, etc - these are not risk events.

Where any integrity-related risk is included in a risk register, the risk when included

shall reflect the condition of the facility.

6.3 Assessment of Risks

Identification and assessment of risks are part of standard processes and tools, such

as HAZOP, TRA, MAR, QRA, environmental aspects significance screening,

health risk assessment, etc as mentioned above. These specific processes and

methodologies are described within the respective procedures and ETPs/STPs.

The risk information from these tools is then collated and used to update the risk

registers. This part of the process is described below in the following subsections.

6.3.1 Risk Review Process

To review the risk information from above sources for inclusion into the risk registers,

Operating Areas, Logistics, PSCM, Subsea Operations, Infrastructure and D&C will

use facilitated discussions with participants familiar with their facility‟s day-to-day

operations. It is the responsibility of the Operating Area H&S TL, Logistics H&S TL

and D&C H&S TL to ensure right participants are gathered for the risk register review

sessions. This would include engineering, HSE, Operations and other disciplines

(e.g. DC&I) as necessary.

Note: When organising for review of the offshore Operating Areas‟ risk

registers, the Operating Area H&S TL will ensure relevant representatives

from D&C function are present to provide input on drilling related risks

pertinent to the platform under review.

The review participants will work on and update the existing risk register, using risk

information from other risk identification and assessment studies as mentioned

above. The outcomes of the assessment should be used to update the information in

the risk registers.

For the SPU level risks, the participants will plot the aggregated top risks on a risk

matrix to support decision-making and the understanding of the relative significance

of HSE&OI risks. They will use the BP Risk Matrix for this purpose (Appendix 3).

Although, HSE and business impacts will be shown on the same risk register, these

will be plotted on different risk matrices.

It should be noted that, only top risks with minimum severity level of E and ranking 9

and above, will be considered for aggregation and plotting on the SPU Risk Matrix.

6.3.2 Impact identification and evaluation

For some hazards, multiple risk events may exist, each with their own potential HSE

and business impacts and associated frequencies/probabilities. In this case, the risk

Control Tier:

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event with the highest notification and endorsement level (see Appendix 4) shall be

selected and recorded as the representative risk. Where there is more than one risk

event with the highest notification and endorsement level, the one with the highest

risk rating shall be selected.

The full range of HSE and business impact types should be considered and may be

recorded for each risk event. However, where one or more impact types are clearly

dominant and sufficient to drive prioritization and effective risk reduction, the other

impact types need not be determined and recorded.

If multiple risk events exist for a particular hazard, then consideration may be given to

viewing these as separate risks.

6.3.3 Assessment and categorisation

For each risk event, an assessment of its likelihood and potential impact(s) shall be

made using the BP Risk Matrix (see Appendix 3). Assessments shall include:

o The probability/frequency criteria or the qualitative descriptions of likelihood to

assign a Level (1 to 8) for the likelihood of occurrence of the risk.

o The impact criteria given in Appendix 1 and Appendix 2 to assign a Level A to

H to the potential impact(s) of the risk.

o A risk rating 1 to 15.

The assessment shall take into account and record the risk reduction measures that

are currently in place, their effectiveness, and other factors that could change the

probability / frequency of a risk event or its impact. If such a risk reduction measure

has a defined performance standard, the standard shall be considered when

assessing its effectiveness.

Where a risk event has both potential HSE impacts and potential business impacts,

these shall be separately assessed to support effective prioritization.

There are two sets of probability and frequencies, also likelihood descriptors are

available in the BP Risk Matrix (Appendix 3) and users can use any of these for

assessment. However, preference should be given to quantitative values which may

be obtained from other safety/technical studies, such as MAR review, etc. Any

quantitative values used to determine the impact (A to H) and probability / frequency

(1 to 8) levels are held in the register to substantiate why a particular category was

selected. When generic industry historical data is used to support the assessment of

a risk, consideration should be given to the factors that could alter its impact or the

probability.

A more in-depth analysis should be applied to a risk which has been identified as

important (e.g., a risk with potential for multiple fatalities) and merits further detailed

review. The outcomes of the assessment should be used to update the risk

assessment in the risk register.

Assessed risks shall be notified to the appropriate leader as determined by the

endorsement levels described in Section 8.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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6.4 Risk reduction plans and endorsement

All operations and functions must actively seek measures to further reduce risk and

prioritise these in relation to their risk reduction benefits. Also, they shall test and

maintain the continued effectiveness of existing risk reduction measures on which the

assessment is based.

The Operating Area, Logistics, PSCM, Subsea Operations, Infrastructure and D&C

risk registers should include information about new risk reduction measures and this

should be in the following format:

Newly developed risk reduction measures shall be associated with a clear set of

deliverables and a timeline for completion (the action plan), using the principle of

continuous risk reduction combined with local business judgement.

The action plan shall take into account the risk rating and how quickly action is

needed and can be taken. The action plan should include specific deliverables that

need to be completed, names of those who are defined as responsible for

completion, review dates and target completion dates. The risk register should have

a reference to the action plan

The action plan is subject to endorsement by the appropriate Operating Area

Manager, Logistics Manager, SPS Supply Base TL, SOT Manager, Property

Services & Housing Manager and D&C Managers, as defined in Appendix 4. The

endorsed action plan shall be incorporated into business plans or operating

management systems, actions entered into Traction for tracking them through

completion.

Table 1: Types of Risk Reduction Measures

Type of Risk

Examples

Increasing

Reduction

Effectiveness

Measure

Elimination

Eliminated by use of substitution (e.g. use of different

chemical reactants, cancelling an activity, or deferring or

limiting an activity to reduce the exposure to hazards)

Prevention

Prevented at source (e.g. use of alloys that are resistant

to corrosion)

Control

Controlled through design features or administrative

procedures (e.g. fire/gas detection and emergency

shutdown)

Mitigation

Mitigated by protection of personnel

(e.g. use of Personal Protective Equipment (PPE))

Emergency

Mitigated through effective Emergency Response or

Response/

Contingency Planning

Contingency

Plans

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

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Page 15 of 29

Resources and budgets to implement and maintain identified risk reduction measures

shall be prioritized and obtained via the annual planning process. If the need for risk

reduction measures is identified outside the annual business planning process,

facilities should consider whether any modification is needed to the annual plan and

associated resources.

The effectiveness of risk reduction measures should be assessed using Table 1.

For each risk, a range of control/mitigation options will be considered to ensure it is

addressed in the most practical way. Controls should be assessed according to their

reliability based on the guide in Table 2 Control Types. Reliance upon administrative

or procedural controls alone should not form the basis for longer-term risk reduction

plans.

Table 2: Control Types

Control

Examples

Increasing

reliability

types

Passive

Preventing a shore tank overflowing during a discharge

measures

operation from a ship by installing a tank that it is larger

than the ship‟s capacity.

Active

Preventing a shore tank overflowing during a discharge

measures

operation from a ship by installing a high level shutdown

system.

Administrative

Preventing a shore tank overflowing during a discharge

or procedural

operation from a ship by relying on operator monitoring

controls

and control.

The new controls, when implemented, should reduce the risk to a more tolerable

level and/or bring it to within acceptable criterion. Even if the risk level is within

acceptable criteria, it is good practice to establish if further risk reduction measures

can be implemented.

When prioritizing risk reduction measures, HSE and business impacts should be

considered separately. For HSE impacts, the prioritization should take into

consideration the effectiveness of the risk reduction measures in lowering the HSE

risk rating. When prioritizing measures solely aimed at reducing business impacts,

the prioritization should also take into account the cost of the measure.

6.4.1 Annual Engineering Plan

AzSPU EA will review top technical risk information from the SPU level Risk Register

and include the summary information into the Annual Engineering Plan.

6.4.2 Communication of risk reduction measures and their importance

Importance of the risk reduction measures put in place to manage the identified risks,

and the reasons for them will be communicated to relevant people in SPU. For this

reason, a risk management process awareness package will be prepared and rolled

out to sites with help from H&S TL‟s. The package will include brief information about

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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the Operating Areas‟ updated top risks and associated mitigation and control

measures

Also, the updated Operating Area level risk registers will be placed in Dk and be

accessible to all SPU employees. A link to the registers in Dk will be included into the

awareness pack.

Also, a brief version of the risk register would typically be posted in operational sites

for attention of employees

In addition, information about planned risk mitigation activities and programmes will

be included into Annual Operating Plans, Annual Engineering Plan, Annual Marine

Plan, and communicated as per existing protocol.

6.5 Monitor and Review

The Operating Area risk registers, also Logistics, PSCM, Subsea Operations,

Infrastructure risk registers and D&C risk registers shall be reviewed and updated at

least biannually, or more frequently when there is a change that adds new risk or

materially changes an existing risk. The following factors should be considered as

potential triggers for updating the facility risk register:

Organization change (including engaging new suppliers and contractors).

Brownfield projects

Facility changes

Regulatory changes

Serious operational excursions outside of established safe operating

envelopes

Other incidents highlighting a risk not previously identified or fully assessed

New Standards (internal and external) requiring new hazard and risk studies.

Risk owners should notify the appropriate Operating Area H&S TL, Logistics H&S TL,

and where relevant the D&C H&S TL, when such a change occurs. The H&S TL then

will ensure the risk entry is updated. Any updates will be communicated to the

appropriate people for action.

The progress and closure of actions relating to risks and the effectiveness of these

actions are monitored by the Risk Owner, and where necessary, corrective actions

are developed. Where corrective actions result in a change to the action plan, the

revised action plan shall be subject to the notification and endorsement process as

discussed in previous sections above.

7. Legal Note

This practise is believed not to constitute conflict with the existing local legislation in

Azerbaijan and Georgia. However, in the event of a possible conflict between this

practice and applicable legal and regulatory requirements identified in the future, the

applicable legal and regulatory requirements will be followed.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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Appendix 1. Risk Framework - HSE Impact Levels

SEVERITY

HEALTH AND SAFETY

ENVIRONMENTAL

Comparable to the most catastrophic

 Future impact, e.g., unintended release, with widespread damage to any

health/ safety incidents ever seen in

environment and which remains in an "unsatisfactory" state for a period > 5 years.

industry.

 Future impact with extensive damage to a sensitive environment and which remains

The potential for 100 or more

in an "unsatisfactory" state for a period > 5 years.

fatalities (or onset of life threatening

 Future impact with widespread damage to a sensitive environment and which can

health effects) shall always be

only be restored to a "satisfactory"/agreed state in a period of more than 1 and up to

classified at this level.

5 years.

Catastrophic health/ safety incident

 Future impact with extensive damage to a non-sensitive environment and which

causing very widespread fatalities

remains in an "unsatisfactory" state for a period > 5 years.

within or outside a facility.

 Future impact with extensive damage to a sensitive environment and which can only

The potential for 50 or more fatalities

be restored to a "satisfactory"/agreed state in a period of more than 1 and up to 5

(or onset of life threatening health

years.

effects) shall always be classified at

 Future impact with widespread damage to a non-sensitive environment and which

this level.

can only be restored to a "satisfactory"/agreed state in a period of more than 1 and

up to 5 years.

 Future impact with widespread damage to a sensitive environment and which can be

restored to an equivalent capability in a period of around 1 year.

Catastrophic health/ safety incident

 Future impact with extensive damage to a non-sensitive environment and which can

causing widespread fatalities within

only be restored to a "satisfactory"/agreed state in a period of more than 1 and up to

or outside a facility.

5 years.

The potential for 10 or more fatalities

 Future impact with widespread damage to a non-sensitive environment and which

(or onset of life threatening health

can be restored to an equivalent capability in a period of around 1 year.

effects) shall always be classified at

 Future impact with extensive damage to a sensitive environment and which can be

this level.

restored to an equivalent capability in a period of around 1 year.

 Future impact with widespread damage to a sensitive environment and which can be

restored to an equivalent capability in a period of months.

BP's commitment to health, safety and the environment is paramount; this is reflected in BP’s HSE goal of "No Accidents, No Harm to People, and

No Damage to the Environment". No accident, injury, or loss of containment causing damage to the environment is ever “acceptable” to BP. BP is

using this framework (equivalents of which are used throughout industry) to support the consistent prioritization of actions to eliminate or mitigate

HSE risk and as part of BP's Performance Improvement Cycle to deliver continuous risk reduction.

Very major health/ safety incident

 Future impact with extensive damage to a non-sensitive environment and which can

The potential for 3 or more fatalities

be restored to an equivalent capability in a period of around 1 year.

(or onset of life threatening health

 Future impact with localized damage to a sensitive environment and which can be

effects) shall always be classified at

restored to an equivalent capability in a period of around 1 year.

this level.

 Future impact with widespread damage to a non-sensitive environment and which

30 or more injuries or health effects,

can be restored to an equivalent capability in a period of months.

either permanent or requiring

 Future impact with extensive damage to a sensitive environment and which can be

hospital treatment for more than 24

restored to an equivalent capability in a period of months.

hours.

Major health/ safety incident

 Future impact with localized damage to a non-sensitive environment and which can

be restored to an equivalent capability in a period of around 1 year.

1 or 2 fatalities, acute or chronic,

actual or alleged.

 Future impact with extensive damage to a non-sensitive environment and which can

10 or more injuries or health effects,

be restored to an equivalent capability in a period of months.

either permanent or requiring

 Future impact with localized damage to a sensitive environment and which can be

hospital treatment for more than 24

restored to an equivalent capability in a period of months.

hours.

 Future impact with extensive damage to a sensitive environment and which can be

restored to an equivalent capability in a period of days or weeks.

High impact health/ safety incident

 Future impact with localized damage to a non-sensitive environment and which can

Permanent partial disability(ies)

be restored to an equivalent capability in a period of months.

Several non-permanent injuries or

 Future impact with immediate area damage to a sensitive environment and which

health impacts.

can be restored to an equivalent capability in a period of months.

Days Away From Work Case

 Future impact with extensive damage to a non-sensitive environment and which can

(DAFWC)

be restored to an equivalent capability in a period of days or weeks.

 Future impact with localized damage to a sensitive environment and which can be

restored to an equivalent capability in a period of days or weeks.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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SEVERITY

HEALTH AND SAFETY

ENVIRONMENTAL

Medium impact health/ safety

 Future impact with immediate area damage to a non-sensitive environment and

incident

which can be restored to an equivalent capability in a period of months.

Single or multiple recordable injury

 Future impact with localized damage to a non-sensitive environment and which can

or health effects from common

be restored to an equivalent capability in a period of days or weeks.

source/event.

 Future impact with immediate area damage to a sensitive environment and which

can be restored to an equivalent capability in a period of days or weeks.

 Future impact with immediate area damage to a non-sensitive environment and

Low impact health/ safety incident

which can be restored to an equivalent capability in a period of days or weeks.

First aid

Single or multiple over-exposures

causing noticeable irritation but no

actual health effects

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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Appendix 2. Risk Framework - Business Impact Levels

Financial Impact

(EQUIPMENT

SEVERITY*

Non-Financial Impact

DAMAGE,

BUSINESS

VALUE LOST)

Public or investor outrage on a global scale.

>$20 billion

Threat of global loss of license to operate.

Loss of license to operate a major asset in a major market - US, EU, Russia.

Intervention from major Government - US, UK, EU, Russia.

$5 billion - $20 billion

Public or investor outrage in major western markets - US, EU.

Damage to relationships with key stakeholders of benefit to the Group.

Loss of license to operate other material asset, or severe enforcement action against a major asset

in a major market.

$1 billion - $5 billion

Intervention from other major Government.

Public or investor outrage in other material market where we have presence or aspiration.

Severe enforcement action against a material asset in a non-major market, or against other assets

in a major market.

Interventions from non-major Governments.

Public or investor outrage in a non-major market, or localised or limited “interest-group” outrage

$100 m to $1 billion

in a major market.

Prolonged adverse national or international media attention.

Widespread adverse social impact.

Damage to relationships with key stakeholders of benefit to the Segment.

Other adverse enforcement action by regulators.

Limited “interest-group” outrage in non major market.

$5m -$100 m

Short term adverse national or international media coverage.

Damage to relationships with key stakeholders of benefit to the SPU.

Regulatory compliance issue which does not lead to regulatory or other higher severity level

consequence

Prolonged local media coverage.

$500k-$5m

Local adverse social impact.

Damage to relationships with key stakeholders of benefit to the Performance Unit (PU).

Short term local media coverage.

Some disruption to local operations (e.g., loss of single road access less than 24 hours).

$50k -$500k

Isolated and short term complaints from neighbours (e.g., complaints about specific noise

<$50k

episode).

The colours in the above table are for use on a Risk Management Matrix (RMM).

This is a tool used by BP group leadership to report and manage SPU, segment and

BP group risk. For those risk events which are included in the RMM, the following

guidance applies:

Risks with Impact levels C and above are recorded on the BP group RMM.

Risks with Impact levels D and above are recorded on the Segment RMM.

Risks with Impact levels H and above are recorded on the SPU/Operating

Area RMM.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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Page 23 of 29

Appendix 4. Notification and Endorsement levels

Required Actions:

Once a risk has been assessed, refer to Section 5 of this practice on how to respond

to the risk. For continued operation at a risk and severity level described in the table

below, the identified leader shall be notified within a period defined by the Segment,

and the action plan for implementation of risk reduction measures shall be subject to

that leader‟s endorsement. The posts which correspond to “facility leader” shall be

defined.

Risk Category

Identified Leader for Notification and Endorsement

PURPLE

Segment chief executive or equivalent

BLUE

Operations VP, Midstream VP, D&C VP

TURQUOISE

Operating Area Manager, Logistics Manager, SPS Supply

Base TL, SOT Manager, Property Services & Housing

Manager

WHITE

No leader for notification/endorsement identified for these risks

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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Appendix 5. Definitions

The terms associated with this specific document are defined in this section. Some terms

may already be defined in the Group OMS Glossary or the BP HSE Reporting Definitions

document. The definitions for those terms contain a link to the appropriate document.

Term

Definition

Action Plan

A plan to implement risk reduction measures with a clear set of

deliverables and a timeline for completion.

Annual Plan

Group OMS Glossary

Assess

The phase of the risk management process in which further information is

gathered about each identified risk. Assessment will include estimating

the likelihood and impact of specific risks and their combined effect.

BP Entity

An organizational unit within BP which may be a Performance Unit,

Business Unit, Strategic Performance Unit, Segment or some logical sub-

group of one of these, which shall be defined by the Segment, Function or

Region. Each BP entity operating on OMS will have a consistent Local

Operating Management System (LOMS) documented in an LOMS

Handbook.

BP Entity Leader

Leader of BP entity.

Business Value

BP HSE Reporting Definitions

Loss

Continuous

Group OMS Glossary

Improvement

Continuous Risk

The principles of continuous improvement applied to reducing risk.

Reduction

Contractor

Group OMS Glossary

Entity Level Risk

Group OMS Glossary

Facility Level

The most appropriate level in the organization at which effective risk

management takes place.

Frequency

The number of times an event occurs over a period of time, usually a

year.

Hazard

Condition or practice with the potential to cause harm to people, the

environment, BP‟s reputation, assets or business impact.

Identify

The phase of the risk management process in which the risk events are

identified and articulated. Risk events can be identified in many ways,

including from established functional processes.

Impact

The harm to people, the environment, BP‟s reputation, assets or business

impact if a risk event should occur.

Implement

Group OMS Glossary

Incident

BP HSE Reporting Definitions

Legal and

Group OMS Glossary

Regulatory

Requirements

Local OMS

Group OMS Glossary

Handbook

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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Page 25 of 29

Term

Definition

Major Accident

BP HSE Reporting Definitions

Major Accident

BP HSE Reporting Definitions

Risk (MAR)

Assessment

Monitor

The phase of the risk management process concerned with monitoring

the effectiveness and progress of the risk management process, applying

corrective action as appropriate.

Operating

Group OMS Glossary

Operating

Group OMS Glossary

Management

System (OMS)

Framework

Opportunity

A measure of the benefit to business performance in terms of the product

of the likelihood (probability or frequency) and the magnitude of its impact.

Applicable to projects where a baseline set of performance expectations

have been established that through superior performance can be bettered

(e.g., faster schedule, lower capex, and greater production).

Opportunity

Occurrence of an unplanned set of circumstances with an associated

Event

benefit to business performance. For the purposes of this document,

opportunity events are only applicable for projects.

Performance

OMS Part 3 - OMS Performance Improvement Cycle

Improvement

Group OMS Glossary

Cycle (PIC)

Principles

Group OMS Glossary

Probability

Likelihood of occurrence of an event, taking into account existing

measures that are in place. Probability is usually considered over a fixed

period, for example over the phase of a project or one-year.

Process Safety

Group OMS Glossary

Residual Risk

The level of risk that remains when risk reduction measures are taken into

account.

Respond

The phase of the risk management process in which actions/measures

are planned, approved for action and implemented.

Risk

Group OMS Glossary

Risk

Grouping of a number of risk events with similar causes and/or

Aggregation

consequences under a single description. Aggregation of risks can be

done at all levels within the organization (e.g., site, Performance Unit

(PU), Strategic Performance Unit (SPU), segment or BP group). It is

useful in identifying where more general and wide ranging risk reduction

measures address multiple scenarios and/or multiple assets.

Risk

The process by which the impact and likelihood of a risk is assessed.

Assessment

Risk Event

Occurrence of an unplanned set of circumstances with an undesired

impact in terms of harm to people, the environment, BP‟s reputation,

assets or business impact.

Risk

The overall process by which risks are identified, assessed, prioritized for

Management

action and the risk status and actions/ measures are tracked to

completion.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

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Page 29 of 29

Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

<<26-Sep-08>>

Mattson, Greg

McNulty, Alan

Initial Issue

<<23-Apri-

Mattson, Greg

Zaytsev, Yuliy

Custodian position/name has changed to reflect org changes in

09>>

HSE&TD

14 September

Barnes, Mike

Adalat

The Practice has been updated to ensure its alignment with the new

2010

Mamedov

GDP 3.1-0001 Assessment, Prioritization and Management of Risk,

issued on October 2009, also with GDP 5.0-0001 on Integrity

Management

Main change is about clarity around the roles, some of which are

standard roles across the E&P Segment

Also, in the new practice HSE and business risks shall be classified

distinctively. There might be cases when multiple risk events may exist

for some hazards, each with their own potential H, S, E and Business

impacts and associated frequencies/probabilities. In these cases,

separately for HSE and Business impacts, the risk event with the

highest notification and endorsement level will be selected and

recorded as the representative risk

Format of the risk registers have been changed too

Risk Reduction plans notification and endorsement levels have

changed: for risks with severity levels H, G & F no notification and

endorsement needed now above the Operating Area Manager level,

even if the risks are ranked 9 or 10.

Also, provided clear description on upward notification of risks and

submission of the action plan endorsement documents

The requirement was introduced to include information on significant

health risks from relevant Facility „Health Maps‟ and significant

environmental aspects / impacts from relevant Facility „Environmental

Aspect & Impact Registers‟.

Control Tier:

<<2>>

Revision Date: <<14 September 2010>>

Document Number: << AZSPU-HSSE-DOC-00252-2>>

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE

CONTROLLED VERSION OF THIS DOCUMENT CAN BE FOUND AT

http://docs.bpweb.bp.com/dkazspu/component/hssesms

AzSPU HSSE&S MS Communications Procedure

Page 2 of 13

1.0 Purpose/Scope

The purpose of this procedure is to describe the communications processes established to:

 Ensure that BP AzSPU employees and contractors are aware of:

o AzSPU health, safety, security, environmental and social (HSSE&S) policies and

procedures relevant to their area of work. Legal and Other requirements relevant to

their area of work.

o Individual responsibilities within the AzSPU Integrated HSSE&S MS.

 Respond to external requests related to HSSE&S aspects of AzSPU operations.

 Provide guidance in sustaining interaction with regulatory agencies regarding compliance with

HSSE requirements.

It is the intent of BP to communicate factual information about company operations openly and

accurately to a broad variety of external interested parties.

This procedure applies to all AzSPU Operational Performance Units (PUs) engaged in the exploration,

drilling, production and/or transportation of oil and gas.

This procedure is a high level document that provides guidance to operational sites (Assets/Facilities)

in the implementation of their site specific procedures in order to ensure consistency, where

applicable, across BP operations.

Revision of this controlled procedure will be in accordance with Document Management Procedure

(AzSPU-HSSE-DOC-00025-2).

2.0 Definitions

Refer to document AzSPU-HSSE-DOC-00021-2 HSSE Definitions for definitions common to this

HSSE&S Management System (HSSE&S MS). Definitions specific to this procedure are included

below.

OpenTalk - A system that allows users (both internal and external) to anonymously report concerns

relating to health, safety, security, environmental, or social issues. Contact details are as follows:

24-hour phone lines:

- Azerbaijan + (994 12) 4979 888 (automatically diverts calls to International Collect)

- Georgia + (1 704) 540 2242

- International Collect + (1 704) 540 2242

Fax: + (1 704) 556 0732

Email: opentalk@myalertline.com

Letter: OpenTalk, 13950 Ballantyne Corporate Place, PMB 3767, Charlotte, NC 28277, USA

Intranet: http://baku.bpweb.bp.com/dep/ethics/opentalk/compliance.asp

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

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AzSPU HSSE&S MS Communications Procedure

Page 3 of 13

3.0 Specific Requirements

Only requirements specific to this procedure are listed here. For requirements applicable to all

procedures refer to the AzSPU HSSE&S General Requirements procedure (AZSPU-HSSE-DOC-

00037-2).

ISO 14001, 2004 - 4.4.3. Communication

OHSAS 18001,1999 - 4.4.3 Communication and Consultation

BP Global HSSE Compliance Framework - Step 3 Operational Control (3,1, 3.5, 3.11).

GHSER - Element 1 Leadership & Accountability (1.2, 1.8), Element 10 Community and

Stakeholder Awareness (10.1-10.5), Element 13 Awareness, Assurance and Improvement

(13.9).

4.0 Key Responsibilities

AzSPU Communications and External Affairs (C&EA) - Responsible for receiving, documenting

and responding to external inquiries and reporting periodic statements (e.g. externally verified annual

country Sustainability Reports) in co-ordination with AzSPU HSE&TD, as appropriate. This is carried

out from offices in Baku and Tbilisi with the full co-operation of senior business and function

managers. Also responsible for developing and maintaining contacts with the government, media,

general public, and other third party stakeholders.

AzSPU Health, Safety, Environment and Technical Directorate (HSE&TD) - Responsible for

receiving, documenting and responding to external inquiries and reporting periodic HSSE&S

statements

(e.g. externally verified HSSE Site Reports), in co-ordination with AzSPU C&EA

Department, as appropriate. Within Azerbaijan AzSPU HSE&TD is responsible for primary

interaction with external regulatory agencies

- the AzSPU Environment Team is responsible for

communication with the Ministry of Ecology and Natural Resources, while Permitting and Regulatory

Affairs is responsible for communication with all other state regulatory bodies. In Georgia the

Government Affairs Team is responsible for regulatory communications.

PU/Asset HSSE&S Organisations - Responsible for communication with local communities at

project locations through dedicated Community Liaison Officers. Alternatively, AzSPU C&EA can

manage communication with local communities and municipalities on behalf of the PUs/Assets.

Sangachal PU C&EA is responsible for overall management and coordination of community relations

with regard to communities affected by, and in the vicinity of, Sangachal Terminal. Export Pipelines

Social Team is responsible for primary interaction with local communities (including landowners and

land users) and executive authorities (e.g. municipality, executive committee members and district

heads, etc) along the export pipeline rights of way.

Line Organisation

- Accountable for ensuring appropriate communications are provided to

employees relating to HSSE&S policies, legal and other requirements and procedures, and individual

HSSE&S responsibilities.

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

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AzSPU HSSE&S MS Communications Procedure

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BP Group - communicates information on significant BP-wide environmental / social issues and

performance in its annual BP Group Sustainability Report, which is available on the Internet.

Presenters -Represent BP at external meetings, conferences and make presentations and/or publish

material on BP‟s HSSE&S aspects, policies, standards, expectations, etc. Any member of staff making

an external presentation should consult with their line manager or C&EA, prior to presenting, to

ensure compliance with BP‟s internal system of control.

Contract Accountable Manager

(CAM)

- Primary point of contact between BP and

suppliers/contractors. Responsible

for ensuring that suppliers/contractors understand their

responsibilities and deliverables and that performance reviews are carried out.

HSSE Representative - Responsible for ensuring that suppliers/contractors understand and meet

BP‟s HSSE standards and expectations.

Incident Commander - Accountable for the overall management of incident response operations and

for serving as the Incident Management Team‟s (IMT‟s) primary contact person with all involved or

interested external parties.

Incident Liaison Officer

- Responsible for communicating with the Ministry of Emergency

Situations in an emergency situation.

5.0 Communications Process

BP has a clear policy of open public communication with regard to non-commercially confidential

elements of its activities. This includes the dissemination of prompt, accurate and detailed information

on its HSSE&S performance - particularly where that performance is likely to be of major public

interest.

The BP Group communicates information on significant HSSE&S issues and HSSE&S performance in

its annual BP Group Sustainability Report, which is available on the Internet. Local HSSE&S issues,

as identified in environmental and social impact assessments (ESIAs), and other source documents,

and are communicated to stakeholders by AzSPU and PU personnel through various reports including

annual country Sustainability Reports.

All publications intended for wider audiences are reviewed by AzSPU C&EA prior to release.

Key audience groups include, but are not limited to:

Internal:

 Management (ALT, PULT, PUMT, ELT)

 Staff (local, regional, international)

 Segment

 Group

 Region

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

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AzSPU HSSE&S MS Communications Procedure

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External:

 Government - Presidential apparatus, Ministers, key department heads

 State Oil Company of the Azerbaijan Republic (SOCAR)

 Georgian International Oil Corporation (GIOC)

 Environmental Sub-Committee

 Research and Monitoring Group (R&MG)

 Media (local, regional and international newspapers, magazines, radio and TV organizations and

news agencies)

 Non Governmental Organizations (NGOs) with regional interests, and specifically those with an

environmental or social agenda

 BP‟s business partners

 Contractors / suppliers

 Academic community

 The “community” - particularly people living close to our operations

 Representatives from key diplomatic missions

 Project related groups, e.g. Azerbaijan Social Review Commission (ASRC)

 Caspian Environment Program (CEP)

 Ministry of Ecology and Natural Resources (MENR) in Azerbaijan

 Ministry of Environment (MoE) in Georgia

 Ministry of Emergency Situations (MES) in Azerbaijan

 Lenders

 ExCom (Government executive branch on regional level) and municipality representatives

 Representatives from key diplomatic missions

5.1 Internal Communications

5.1.1 Communication of HSSE&S Policies, Procedures, and Requirements to Employees

Each PU and/or Asset, in co-ordination with AzSPU, establishes a written annual internal

communication program by the end of the preceding calendar year or every 12 months, in order to

communicate, at a minimum, the following information to affected employees:

 BP Group Policy and “Getting HSSE Right”

 AzSPU/PU/Asset‟s HSSE&S MS requirements (policies and procedures)

 PU/Asset‟s significant environmental and social aspects and impacts

 HSSE&S Objectives and Targets and Management Programs

 Findings and action plans related to independent internal compliance and MS audits as well as

third-party compliance and EMS audits

 Environmental and social projects

 Compliance programme requirements - roles and responsibilities, budgeting, etc.

In addition, employees receive updates, as necessary, of:

 New or changed HSSE&S requirements that impact their individual roles and responsibilities

 Changes made to the HSSE&S MS or operating procedures, when relevant to employees‟s job

function(s)

 Lessons learnt from HSSE events

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

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AzSPU HSSE&S MS Communications Procedure

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 HSSE&S performance, performance contracts, and applicable HSSE scorecards

 Incidents, significant health / safety risks (e.g. pandemic planning, civil response).

Communication of these issues occurs via the most appropriate channels including:

 Formalized training sessions

 The HSSE&S MS web-site

 Intranet

 AzSPUL monthly newsletters

 Communication campaigns

 Toolbox meetings

 Staff meetings

 Posters, video, and e-mails

 Other written and oral communications

 Internal publications, such as brochures, leaflets, etc.

Staff are updated on activities and all elements of company performance through regular “townhalls”

(large staff gatherings held approximately every three months), the intranet, the staff magazine

“Compass”, display screens, notice boards, and through information circulated to staff groups as

appropriate through e-mail.

HSSE&S information is also communicated, in part, through PU/Asset HSSE&S Teams.

Inquires from employees relating to HSSE&S requirement interpretations are forwarded to the

appropriate HSSE&S staff member(s), HSSE&S Management Representative, or line manager for

resolution.

New or changed standard operating procedures, as required by revisions to HSSE&S requirements,

other requirements, or changes in operations, are communicated to affected employees. Revisions to

requirements that are applicable to all PUs are communicated to PU/Asset HSSE representatives by

AzSPU HSE&TD. The PU/Asset team is responsible for disseminating all requirements within their

respective units.

Any concerns relating to HSSE&S issues can be reported using Open Talk. This is a global,

independent service through which employees, contractors, and the external public can raise any

concern about BP's operations and working practices, or seek guidance about compliance, ethics or the

BP code of conduct, which they may feel otherwise unable to discuss with their manager or company

representative. Contact details are provided in Section 2.

5.1.2 Communication of HSSE&S Compliance Accountabilities to Employees

Compliance accountabilities are communicated to employees through the AzSPU HSSE Compliance

Training and Communication Strategy 2008-2009+ (AzSPU-HSSE-DOC-00145-2).

The following will be communicated to individuals with compliance accountabilities:

 Awareness of BP‟s compliance expectations.

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

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AzSPU HSSE&S MS Communications Procedure

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 Information on compliance tools and resources

(Compliance Task Manager, Compliance

Requirement Position Papers, etc).

 Information on how to obtain guidance.

 Information on legally required communications

(through AzSPU External Environmental

Reporting Procedure, AzSPU HSSE External Reporting Compliance Requirements Position Paper,

etc).

As part of this strategy compliance training is also provided, see AzSPU HSSE&S Training,

Awareness and Competence Procedure (AzSPU-HSSE-DOC-00030-2).

In line with above, the Azerbaijan Leadership Team will promote commitment to HSSE compliance

through tracking compliance KPIs, promoting the benefits of compliance (e.g. improved HSSE

performance, cost savings, reduced liability, etc), positive recognition of compliance achievements

and appropriate discipline where performance does not meet compliance expectations.

5.1.3 Communication of BP HSSE&S Policies, Procedures, and Requirements to Suppliers /

Contractors

BP HSSE policies, procedures, requirements, and expectations for suppliers/contractors are

communicated through pre-qualification, form of tender and contract documents. The requirements

and expectations consist of the following key elements:

 Compliance with applicable HSSE legal requirements.

 Reporting of any violations of any HSSE laws or any of BP‟s current HSSE requirements.

 Compliance with BP policies and HSSE performance expectations and performance reporting

against HSSE targets and progress against any corrective actions.

 Preparation of a HSSE Plan for the management of all HSSE aspects of the services.

For contracts with significant environmental aspects, CAMs will meet at least every 12 months with

the individual contractor management to discuss the results of contractor HSSE performance self-

assessments, and contractor internal compliance and HSSE MS audits (when they are performed).

Contractors are also informed of the results of BP internal compliance and HSSE MS audit findings

and action items that are relevant to their work.

For larger / more critical suppliers / contractors, performance reviews are held with the supplier /

contractor and the BP Sector Team (CAM, Procurement Supply Chain Management Representative,

Sector Team Lead, HSSE Representative, Technical Representative, etc) on a quarterly basis.

Any contractor employee concerns related to HSSE&S issues can be reported using Open Talk as

outlined in Section 2.

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

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AzSPU HSSE&S MS Communications Procedure

Page 8 of 13

5.2 External Communications

5.2.1 HSSE Policy

The Company‟s HSSE Policy is available to the public, and is actively communicated during external

discussions by AzSPU C&EA. Uncontrolled copies of the Policy and a summary of the Company

objectives are sent to interested parties.

5.2.2 Media

The media‟s information needs are serviced by a communications function within AzSPU C&EA

which provides a fast response to questions on all aspects of BP operations from local and

international journalists. Regular press conferences hosted by senior management (during operations

phase these events will be held twice a year) and smaller briefings on specialized topics are conducted

with journalists and appropriate experts from the businesses or functions. Information on the

company‟s activities are communicated through regular press releases and though statements on

specific topics, supported by Question and Answer documents used by C&EA and selected senior

managers to provide consistent, up-to-date information in a timely fashion.

BP contributes regularly and openly to TV news and feature programs, with the company‟s Country

President frequently appearing personally to outline major company developments. BP produces a bi-

monthly program summarizing recent activities for screening on national television. Where

appropriate, the company advertises in newspaper/periodicals, or on radio/TV. In addition BP runs a

program of media visits to BP facilities.

AzSPU HSE&TD provides HSSE&S technical expert support and input material, and leads detailed

media discussions, as required.

5.2.3 Non-Governmental Organizations

BP has developed close working relationships with NGOs, largely through partnership arrangements

on a variety of social and environmental investment projects. As part of a broader stakeholder

community, NGOs are regularly kept informed about BP activities and consulted with during new

projects through regular dialogue sessions, workshops and public meetings. With regard to the

consultation required under the environmental and social assurance process, AzSPU C&EA co-

ordinates interactions with the NGOs, with participation and technical support from AzSPU

HSE&TD.

5.2.4 Local Community

AzSPU HSE&TD and C&EA jointly develop annual HSSE&S awareness programs, which include

activities such as the dissemination of newsletters and brochures, and awareness presentations to local

communities through the Export Pipelines Social Team and Sangachal C&EA Team. C&EA also

manages Environmental Investment Projects (EIPs) and Community Investment Projects (CIPs) with

technical support, as necessary, from AzSPU HSE&TD.

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

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AzSPU HSSE&S MS Communications Procedure

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At project locations AzSPU C&EA manages and overseas communication with local communities and

authorities on behalf of, and in consultation with, PU/Asset social and C&EA teams. Day-to-day

community liaison and communication is undertaken by Community Liaison Officers (managed by

and reporting to the Exports Social Team and Sangachal C&EA Team) and through Public

Information Centres (PICs). PICs are located at Sangachal, Umid, Sahil, Yevlak, Tovuz and Kurdamir

within Azerbajjan, and in Borjomi in Georgia.

5.2.5 Handling External Inquires from the Public, Non-Government Organisations and Non-

Regulatory Agencies

Requests for information on HSSE&S issues from the public, NGOs and non-regulatory agencies are

referred to the AzSPU C&EA and/or AzSPU HSE&TD. In general, those requests related to policy or

HSSE&S performance issues are handled by C&EA, while those of a technical or regulatory nature

are handled by HSE&TD.

For requests outside normal day-to-day operations support activities and established grievance

procedures, C&EA and/or HSE&TD co-ordinates the appropriate response. The directors of these

departments are responsible for identifying who, in their respective departments, need to be involved

in the decision-making process to handle such inquiries. C&EA and/or HSE&TD also identifies an

individual responsible for handling a particular request who prepares a written record to document the

request and how it was handled. This written record contains the following information as a minimum:

 The name of the requester of information and how request was made (phone, letter, etc)

 Organisational affiliation (if applicable)

 Requester phone number and address (optional)

 Time and date of request

 The nature of request

 The response to the request

 The date of the response

 Person‟s name who provided the response

Records of external inquiry are maintained according to the AzSPU HSSE&S MS Record Control

Procedure (AzSPU-HSSE-DOC-00041-2).

Inquiries made of BP employees (presenters) related to their external presentations or their published

material related to BP HSSE&S are handled by the presenter, unless it is outside the scope of the

presentation or publication, in which case it is handled as a non-regulatory agency request.

5.2.6 Interaction with HSSE Regulatory Bodies and Government

In the course of conducting business, senior company representatives meet regularly with

representatives from Government, Azerbaijan Ministry of Fuel and Energy, the state oil companies

(SOCAR and GIOC), and representatives from diplomatic missions. The company uses these meetings

to ensure that key external contacts are kept informed of key developments and aspects of the

company‟s HSSE&S performance.

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

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AzSPU HSSE&S MS Communications Procedure

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AzSPU HSE&TD and PU HSSE teams communicate regularly with HSSE regulatory agencies

(MENR, MES, MoE, etc) and undertake the legally required consultation with authorities as part of

the environmental permitting process. Meetings with HSSE regulators are also used to advocate

AzSPU‟s position on key and emerging regulatory issues. The process is documented in order to help

AzSPU develop an overall understanding of the external compliance environment and involves input

from the AzSPU HSSE&S Management System and Compliance Team.

AzSPU HSE&TD, supported by the PUs, also communicates with Partners and SOCAR/GIOC on

HSSE&S issues. Regular meetings and communications are also held with the Environmental Sub-

Committee and the Research and Monitoring Group (R&MG), set up under Production Sharing

Agreements in Azerbaijan.

Day-to-day communication with HSSE regulatory agencies and HSSE external reporting in Azerbaijan

are handled by AzSPU HSE&TD.

Requirements for AzSPU external environmental regulatory reporting will be detailed in the HSSE

Compliance Task Manager (CTM) system as Compliance Tasks - along with frequency, responsibility

/ accountability for completion, and operational controls. In collaboration with this the „AzSPU

External Environmental Reporting Procedure, Azerbaijan - Preparation and Submission of Statutory

Environmental Reports‟

(AzSPU-HSSE-DOC-00143-2) will provide clarity on internal reporting

processes and roles and responsibilities.

In addition, a summary of HSSE national and international legislative and project-specific external

reporting requirements are outlined in the document „AzSPU HSSE External Reporting Compliance

Requirements Position Paper‟ (available on request from the HSSE&S Management System and

Compliance Team). The purpose of this document is to identify applicable legal compliance

requirements and standards for different subject areas; formulate realistic and defendable compliance

standards; describe how compliance should be demonstrated; outline regulatory monitoring to be

conducted and identify advocacy activities.

Requirements for Government Agency inspections of BP‟s facilities in Azerbaijan are outlined in the

AzSPU Procedure for MENR Inspections / Monitoring at BP Facilities (AzSPU-HSSE-DOC-00010-

2).

5.2.7 Annual External Communication Programme

AzSPU (HSE&TD) and each PU and/or Asset establish and implement an Annual External

Communication Program (AECP) in order to communicate key HSSE&S aspects and impacts to

external stakeholders, e.g. Governmental Agencies, Ministries, NGOs, local community, scientists and

others.

Specifically, the AECP will cover:

 Provision of information about the operational activities and its potential impacts to project

affected communities and other stakeholders;

 Provision of opportunities to BP Operations affected communities and other stakeholders to

voice their opinions and concerns; and

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

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AzSPU HSSE&S MS Communications Procedure

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 Provision of opportunities for BP Operations feedback and discussion with those communities

concerning measures proposed.

5.2.8 AzSPU HSSE Site Report

The AzSPU HSSE MS & Compliance Team will issue an externally verified statement (HSSE Site

Report) relating to HSSE performance and programs of all ISO 14001 certified sites on an annual

basis (unless information is incorporated into annual country Sustainability Reports).

5.2.9 Emergency Response

Communication forms a key element of BP‟s emergency response planning, with AzSPU C&EA

assuming responsibility for relaying information quickly to the majority of aforementioned internal

and external audiences.

C&EA fulfils the role of Public Information Officer within the Incident Management Team (IMT).

However, if there is a significant incident a Media Response Team is established by the IMT.

In an emergency response situation, the IMT Incident Commander is accountable for communicating

with the Ministry of Emergency Situations, while the Incident Liaison Officer is responsible for this

activity.

Guidance for conducting BP internal and external agency material release reporting at AzSPU sites is

included in the AzSPU Internal and External Material Release Reporting and Notification Procedure

(AzSPU-HSSE-DOC-00075-2).

5.2.10 Complaints

Queries and complaints from the national Government (with the exception of those relating to specific

regulatory requirements) and regional or international stakeholders are routed through AzSPU C&EA.

C&EA will work with the appropriate business/function manager and will seek to respond to those

queries or complaints of an urgent nature within 24 hours. PU/Asset specific queries and complaints

(e.g. from local communities) are addressed by designated PU/Asset representatives as detailed in the

PU/Asset level procedures.

6.0 Key Documents/Tools/References

 AzSPU HSSE&S MS Records Control Procedure (AzSPU-HSSE-DOC-00041-2).

 AzSPU Procedure for MENR Inspections / Monitoring at BP Facilities in Azerbaijan (AzSPU-

HSSE-DOC-00010-2).

 AzSPU Internal and External Material Release Reporting and Notification Procedure (AzSPU-

HSSE-DOC-00075-2).

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

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AzSPU HSSE&S MS Communications Procedure

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 AzSPU External Environmental Reporting Procedure, Azerbaijan

- Preparation and

Submission of Statutory Environmental Reports (AzSPU-HSSE-DOC-00143-2).

 AzSPU HSSE External Reporting Compliance Requirements Position Paper (available on

request from the HSSE&S Management System and Compliance Team).

 AzSPU HSSE Compliance Training and Communication Strategy 2008-2009+ (AzSPU-

HSSE-DOC-00145-2).

 AzSPU HSSE&S Training, Awareness and Competence Procedure (AzSPU-HSSE-DOC-

00030-2).

Revision/Review Log

Revision Date

Authority

Custodian

Revision Details

July 2000

G. Vidrine

G. Stacey

Initial Issue

F. Askerov

August 2000

G. Vidrine

G. Stacey

Consistency with BP EMS guidelines

R. Gallagher

April 2004

L. Emmons

S. Sultanova

Consistency with EMS requirements

November 28, 2005

Gunther Newcombe

Yuliy Zaytsev

Updated version to include HSSE Compliance

Management Framework and AzSPU Integrated

HSSE&S MS requirements

February 1, 2007

Gunther Newcombe

Yuliy Zaytsev

Version updated to include results of discussions

with C&EA Communications Manager and

CHSSE Environment Manager.

Section 2, 5.1.1 and 5.1.2 updated to include

reference to Open Talk.

Section 5.1.2 reviewed based on updated PSCM

documentation and Supplier Performance

Management Common Process documentation.

Sections 5.2.3 and 5.2.4 clarification regarding

roles of CHSSE and C&EA provided.

Section 5.2.9 clarification provided regarding

responsibilities in Emergency Response situation.

References to other related procedures included.

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu

AzSPU HSSE&S MS Communications Procedure

Page 13 of 13

June 24, 2008

Greg Mattson

Yuliy Zaytsev

Clarification provided regarding responsibilities

(AzSPU HSE &

(AzSPU HSSE

for communication with regulatory bodies in

Technical Vice

MS &

Azerbaijan and Georgia. Clarification provided

President)

Compliance

regarding the roles of AzSPU C&EA, Sangachal

Manager)

Terminal C&EA, and Export Pipelines Social

Team.

Procedure updated to include requirements of the

BP Global HSSE Compliance Framework.

„Section

5.1.2

- Communication of HSSE&S

Compliance Accountabilities to Employees‟

added to procedure. Outlines the compliance

training and communication requirements of the

BP Global HSSE Compliance Framework and

makes reference to the AzSPU HSSE Compliance

Training and Communication Strategy

2008-

2009+ (AzSPU-HSSE-DOC-00145-2).

Section 5.2.6 updated to include advocacy

meetings with HSSE regulators.

Reference to AzSPU External Reporting

Procedure (AzSPU-HSSE-DOC-00143-2) and the

AzSPU HSSE External Reporting Compliance

Requirements Position Paper added.

April 14, 2009

Greg Mattson

Yuliy Zaytsev

Custodian position has changed to reflect org

(AzSPU HSE &

(AzSPU Safety &

changes in HSE&TD as of December 1st

Technical Vice

Compliance

2008

President)

Systems Manager)

Control Tier:

2-AzSPU

Revision Date: 14 April, 2009

Document Number: AzSPU-HSSE-DOC-00018-2

Print Date: 2/1/2011

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu

AzSPU HSSE Non-compliances / Non-conformances Corrective and Preventative Action Procedure

Page 2 of 7

1.0 Purpose/Scope

The purpose of this document is to define the process for managing non-compliance with

regulatory requirements, and non-conformance with the requirements of the AzSPU Health,

Safety and Environmental (HSE) Management System (MS), and to implement a system for

tracking corrective and preventative actions.

This controlled procedure applies to AzSPU Operating areas (OAs) engaged in the drilling,

production, and / or transportation of oil and gas.

Revision of this controlled procedure and the operational controls detailed therein will be in

accordance with Document Management Procedure (Document AzSPU-HSSE-DOC-00025-2).

2.0 Definitions

Refer to Document AzSPU-HSSE-DOC-00021-2 HSSE Definitions for definitions common to

this HSSE Management System (HSSE MS). Definitions specific to this procedure are included

below.

Non-compliance - Failure to meet applicable regulatory requirements (as defined in the Legal

and Regulatory Requirements Procedure Document AzSPU-HSSE-DOC-00038-2).

Non-conformance - A deviation from established procedures, programs and other arrangements

related to the HSSE MS.

Corrective action - Action to eliminate the cause of a detected non-conformance or non-

compliance.

Preventative action - Action to eliminate the cause of potential non-conformance or non-

compliance.

HSE Incident - An accident or other unforeseen occurrence including a failure of equipment,

process or facilities, with the potential to cause a significant HSSE impact. Major incidents are

managed in accordance with the Incident Management System and associated procedures.

Tr@ction - A web based system used across the Group enabling businesses and functions to

record health, safety, security and environmental data.

Local Action Tracking System (ATS) - A localized system for recording health, safety, security

and environmental non-compliance / non-conformance data that isn’t uploaded to Tr@ction.

Responsible Party - The person who is responsible for an Action Item entered into the Tr@ction

database or local ATS; typically an employee or contractor with financial authority and access to

resources necessary to effect implementation of an assigned Action Item, and to document

closure of the Action Item.

OpenTalk - A system that allows users to anonymously report concerns relating to health, safety,

security, environmental, or social issues. Contact details are as follows:

Control Tier:

2-AzSPU

Revision Date: Nov 04, 2010

Document Number: AzSPU-HSSE-DOC-00040-2

Print Date: 2/1/201111/11/2010

PAPER COPIES ARE UNCONTROLLED. THIS COPY VALID ONLY AT THE TIME OF PRINTING. THE CONTROLLED

VERSION OF THIS DOCUMENT CAN BE FOUND AT http://docs.bpweb.bp.com/dkazspu

Military reference books and manuals (2009-2023, Volume 4) - page 19